I'd like to clarify for everyone some MdR intersessional travel reimbursement questions. Unlike Amsterdam, the venue is not connected to the airport. It's a short taxi ride, for which ICANN will reimburse authorised attendees who request it. Regarding meals, ICANN will be providing continental breakfast and lunch during your the GNSO meetings, and business dinners are being arranged, for which ICANN will pay (details will be provided at or before the meeting). Reimbursement forms will be provided by Glen. Please let me know if you have any further questions. Regards, Denise Denise Michel Vice President, Policy Development ICANN www.icann.org denise.michel@icann.org GNSO.SECRETARIAT@GNSO.ICANN.ORG wrote:
Dear Council and Constituency members,
In order to facilitate GNSO's policy development activities, ICANN will provide travel support for the Marina del Rey GNSO meeting/s (22-25 February 2007) for one representative of each GNSO constituency, the NomCom-appointed Council members, the GNSO Liaisons, and the Chair, as needed. The terms of this travel support, which are outlined below and will be coordinated by Glen, are the same as those used for the GNSO's Amsterdam intersessional meeting last year. Please contact Glen directly with any questions.
Regards,
Denise
Denise Michel Vice President, Policy Development ICANN www.icann.org denise.michel@icann.org
1. Designated Council members need to contact Glen <gnso.secretariat@gnso.icann.org> directly to confirm travel support. Each traveler must complete a travel request form (attached) outlining:
• Dates of departure and return • Destination • Purpose of trip • Estimated costs • Projected outcomes
Email completed forms to <gnso.secretariat@gnso.icann.org> who will facilitate ICANN approval.
2. Once your travel is approved, please contact ICANN's travel agent directly to arrange for the booking and purchase of your airline ticket:
Nadine Davidson TravelStore Platinum 11601 Wilshire Blvd. Ste. 325 Los Angeles, CA 90025 USA (310)575-5540 x 15419 (310)575-5541 fax Nadine.D@TravelStoreUSA.com
If other travel arrangements are needed (train, etc.), please alert <gnso.secretariat@gnso.icann.org>
The meeting will be held at the Courtyard by Marriott, Los Angeles Marina del Rey, 13480 Maxella Avenue, Marina del Rey, CA 90292. The rooms are 129 US$ per night, excluding tax, but including free Internet connectivity. Breakfast is not included but there will be a generous snack with the welcome coffee in the morning.
Rooms have been reserved for the participants so as soon as you know your travel plans, please let <gnso.secretariat@gnso.icann.org> know so that the hotel bookings can be confirmed with your dates.
3. ICANN will pay for the following:
• Economy-class travel booked by an ICANN travel agent or by the traveler at the lowest possible cost; • Accommodations at a hotel pre-selected by ICANN.
All other costs will be borne by the traveler including meals, local travel and related incidentals.
In the case of an upgrade, ICANN will pay up to the cost of an economy-class ticket as quoted from an ICANN travel agent.
In the case where two consecutive trips are taken (one funded by ICANN and one non-related/personal) ICANN will pay the lower of the two airline segments to and from the meeting or the equivalent of a round-trip economy-class ticket from the point of origin to the meeting.
4. Upon completion of the trip, each traveler is asked to acknowledge full participation in the Council meeting by sending a brief email to Glen describing the value realized from the trip, and providing any suggestions they may have for improving such meetings.
There will be remote participation and details will follow. Kindly inform <gnso.secretariat@gnso.icann.org> as soon as possible whether you will be participating remotely and the details will follow.
The meeting agenda is being developed and will be posted as soon as it is available.
Thank you, Kind regards, Glen