Hi Marie, What I proposed was that the Recommendations Report (approved by the Council under the Consent Agenda) along with a short cover letter be sent to the Board ASAP while the Council works on our proposals and expectations in relation to this consultation. See related Action Item below: As you may be aware, as part of its delivery of this Recommendations Report, the GNSO Council requests a consultation with the ICANN Board. The GNSO Council has formed a small team to further outline our proposals and expectations in relation to this consultation which we plan to share with the ICANN Board shortly for its consideration. Our objective is to set out a plan for a constructive engagement that will benefit the consideration by the ICANN Board of the Council’s recommendations. Item 6: COUNCIL DISCUSSION - Board Consultation Regarding Questions Surrounding the financial Sustainability of the System for Standardized Access and Disclosure (20 minutes) Action Item: GNSO support staff to include the item of financial sustainability of the SSAD topic in the Council working session agenda during SPS. GNSO Council to form a small team to outline the proposed modalities of the consultation in coordination with the ICANN Board (see action item above). I hope this helps. Kind regards, Pam ------------------------------------------------------------------ Sender:Marie Pattullo <marie.pattullo@aim.be> Sent At:2020 Oct. 29 (Thu.) 07:07 Recipient:Nathalie Peregrine <nathalie.peregrine@icann.org>; council@gnso.icann.org <council@gnso.icann.org> Cc:gnso-secs@icann.org <gnso-secs@icann.org> Subject:Re: [council] GNSO Council ICANN69 Action Items Thanks Nathalie, as always. In part 2, Pam raised the issue of whether we needed to look again at the wording of the transmittal letter to the Board re the EPDP Report, and suggested a small team – for which I volunteered, mainly because that letter doesn’t mention the timelines needed to implement the recs. Has that been discarded? Thanks in advance for the clarification, Marie From: council <council-bounces@gnso.icann.org> On Behalf Of Nathalie Peregrine Sent: Tuesday, October 27, 2020 7:59 PM To: council@gnso.icann.org Cc: gnso-secs@icann.org Subject: [council] GNSO Council ICANN69 Action Items Dear councilors, Please find below the Action Items taken during GNSO Council sessions during ICANN69. Sessions which do not appear on the list below had no action items related to them. Joint Meeting: GNSO Council and ICANN Board EPDP Phase 1 - Recommendation 12 Supplemental Recommendation: status update Action Item: GNSO Council to respond to the further inquiry from the ICANN Board regarding this recommendation, when the inquiry is received. GNSO Council Meeting Part I Item 1: Administrative Matters (10 mins) Action Item: None Item 2: Opening Remarks / Review of Projects & Action List (10 minutes) Action Item: None Item 3: Consent Agenda (10 minutes) 3.1 - Action Decision Radar - Next Steps for WHOIS Conflicts Procedure Implementation Advisory Group Action Items: GNSO support staff, in consultation with GNSO Council leadership, to draft communication to ICANN org. The communication is to deliver the GNSO Council request that ICANN org, in consultation with contracted parties, draft a proposal for a modification to the existing Procedure based on its past experience with both the WHOIS Conflicts Procedure and the registrar data retention waiver process. Following receipt of the proposal from ICANN org, the GNSO Council to consider the proposal and assess next steps, including seeking input from the community, if appropriate, given the substance of the proposal. Following the GNSO Council’s consideration. GNSO Council to proceed with action suggested in items 3.1(3-4) after the completion of the prior two actions. 3.2 - Action Decision Radar - Per the rationale circulated on 11 October 2020, Council agrees to launch a call for volunteers for a small team to develop both a draft charter and an EPDP scoping document for the IDN Policy Track 2. Action Item: GNSO support staff, in consultation with GNSO Council leadership, to launch a call for volunteers for a small team to develop both a draft charter and an EPDP scoping document for the IDN Policy Track 2. GNSO support staff to record the following members who already volunteered: Jeff Neuman, Tomslin Samme-Nlar, Maxim Alzoba, Dennis Tan, Juan Manuel Rojas, Edmon Chung, Mark Datysgeld 3.3 - Following the GNSO Council’s consideration of the proposed immediate actions and subsequent steps as outlined here, the GNSO Council directs: EPDP Phase 2a – Legal/natural and feasibility of unique contacts Action Items: GNSO Support staff, in consultation with GNSO Council leadership, to draft communication to the ICANN groups that appointed members to the EPDP Team to: Commence the process of confirming members availability and/or re- appointing members to work on these topics; new members are expected to be confirmed by 15 November. Start developing proposals to address these topics, factoring in deliberations to date, that will allow the EPDP Team to kickstart deliberations on these topics when it reconvenes. GNSO Support staff, in consultation with GNSO Council leadership, develop and publish a call for Expressions of Interest to identify a new Chair for EPDP Phase 2A. Accuracy: Action Items: GNSO Support staff, in consultation with GNSO Council leadership, to draft communication to ICANN SO/AC/SG/Cs which requests: Interested groups to start considering members that have relevant knowledge and expertise that should join this effort once the scoping team launches. Interested groups to start compiling relevant information and suggestions that would allow kickstarting the discussions on 1. and 2. once the scoping team is formed (see here for resources already identified). GNSO support staff, in consultation with GNSO Council leadership, to send GNSO Council request to ICANN org for a briefing document that outlines both (i) existing accuracy requirements and programs and (ii) the corresponding impact that GDPR has had on implementing / enforcing these requirements and programs. The document, once delivered, will be provided to the scoping team to inform its deliberations. 3.4 - Confirmation of the Recommendations Report to the ICANN Board regarding adoption of recommendations 1-22 contained in the Final Report from the EPDP Temporary Specification for gTLD Registration Data – Phase 2. Action Item: GNSO Support Staff to work with Council leadership on transmittal letter of the EPDP Phase 2 Recommendations Report, including a request to the ICANN Board to form a small team to outline the proposed modalities of the consultation. The transmittal letter will be sent as a cover letter for the EPDP Phase 2 Recommendations Report. 3.5 - Appointment of the GNSO Liaison to the Governmental Advisory Committee (motion) Action Item: The GNSO Council Leadership Team to coordinate with Jeffrey Neuman as well as the GAC Leadership Team and GAC Secretariat on next steps and the successful implementation of the GAC Liaison role. GNSO Secretariat to notify GAC of approval of appointment [COMPLETED] Item 4: COUNCIL DISCUSSION - Discuss Draft Motion to Affirm intent of EPDP Phase 1 Recommendation 7 and Initiation of the Thick WHOIS Transition Policy EPDP (25 minutes) Action Item: GNSO Support Staff to include the item of EPDP Phase 1 Recommendation 7 in the agenda of the November 2020 Council meeting. Item 5: COUNCIL DISCUSSION - Draft Operational Design Phase for gTLD Policy Implementation (15 minutes) Action Item: A GNSO Council small team to develop input/feedback for the concept of the Operational Design Phase (ODP) as well as the substance of the ODP paper. The following Councilors already volunteered: Jeff Neuman, Maxim Alzoba, Tatiana Tropina, Kurt Pritz, Juan Manuel Rojas, Tom Dale Item 6: COUNCIL DISCUSSION - Board Consultation Regarding Questions Surrounding the financial Sustainability of the System for Standardized Access and Disclosure (20 minutes) Action Item: GNSO support staff to include the item of financial sustainability of the SSAD topic in the Council working session agenda during SPS. GNSO Council to form a small team to outline the proposed modalities of the consultation in coordination with the ICANN Board (see action item above). Item 7: COUNCIL DISCUSSION - ADR Item - Council to Consider Delay of the Request for the Policy Status Report for the Expiration Policy(ies) (10 minutes) Action Item: None Item 8: ANY OTHER BUSINESS (20 minutes) 8.1 - Farewell to outgoing Councilors (Elsa Saade, Erika Mann, James Gannon, Julf Helsingius, Keith Drazek, Michele Neylon, Rafik Dammak and Scott McCormick.) 8.2 - Open microphone Action Item: None GNSO Council Meeting part 2 Item 2. Election of the Chair Action items: GNSO Secretariat to notify ICANN Board and SG/Cs of Chair election results within 2 business days following each election and runoff ballot, whether successful or unsuccessful (As per article 2.2.g of the GNSO Operating Procedures) GNSO Secretariat to publish election results on GNSO Website 3.2 - GNSO Chair to serve as the interim GNSO Representative to the Empowered Community Administration Action Item GNSO Secretariat to notify John Jeffrey of interim GNSO Representative to the EC GNSO Council Wrap Up Item 1. Review of ICANN69 Virtual Action Item: A GNSO Council Small Team to develop input possibly in the form of a letter to the Public Meeting Strategy. John McElwaine to lead the small team, with Olga Cavalli, Tom Dale, Tatiana Tropina, Sebastien Ducos, and Stephanie Perrine as members. Item 2. Small Teams Action Item: GNSO Council leadership, in collaboration with staff, to track the activities of Council small teams (possibly on the Council wiki space) GNSO Council to launch the call for volunteers for SCBO. The following Councilors already volunteered: Osvaldo Novoa, Maxim Alzoba, Tomslin Samme-Nlar Item 3. GNSO Council Strategic Planning Session Action Item: GNSO Support Staff to send the SPS session calendar invite to Councilors. Item 4. Program Management Tool & Action Decision Radar Action Item: None Item 5. Confirm 2021 GNSO COuncil Meeting Dates and Meeting Times Action Item: None Item 6. GNSO Council Liaisons Action Item: GNSO Support Staff to send the list of open positions to the Council list, including the link to the “GNSO Council Liaison to GNSO WGs – Role Description” document. Staff to note the following Council members who expressed interest for the liaison positions during the wrap up session: Philippe Fouquart - ex-officio member in SCBO Tatiana Tropina - ex-officio member in SSC Olga Cavalli - Council liaison to the EPDP Phase 2 Sebastien Ducos - Council liaison to the ccNSO GNSO Council to kick off the SSC process for selecting the GNSO Liaison to the CSC. Item 7. Tasking the SSC with identifying GNSO member(s) for the IRP Standing Panel selection committee Action Item: GNSO Council leadership to touch base with the leaders in SGs/Cs regarding the process of selecting GNSO member(s) for the IRP Standing Panel selection committee (e.g., discuss whether the SSC is the appropriate mechanism). Item 8. AOB Action Item: None Kind regards, Nathalie