Dear All, In preparation for the GNSO Council meeting on Monday, 23 November 2009 at 17:00 UTC (09:00 PST, 12:00 EST, 18:00 CET) Please find a copy of the agenda on the Wiki with the status updates added. https://st.icann.org/gnso-council/index.cgi?agenda_23_november_2009 In particular: -- Please review the JIG charter for approval 8.5. JIG (Joint ccNSO/GNSO IDN Group Edmon The draft Charter documents, clean and redline version, have been posted under draft documents and can be accessed at: http://gnso.icann.org/drafts/jig-charter-redline-30oct09.pdf http://gnso.icann.org/drafts/jig-charter-clean-30oct09.pdf --Please review the updated Action Item list at: http://gnso.icann.org/files/gnso/meetings/pending-action-list.pdf --Please review the motions https://st.icann.org/gnso-council/index.cgi?23_november_motions This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oc... Coordinated Universal Time:11:00 UTC - see below for local times (03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 Melbourne ) Chair: Chuck Gomes; Vice Chairs: Olga Cavalli & Stéphane Van Gelder Note: This meeting will be recorded. Scheduled time for meeting 120 mins. Dial-in numbers sent individually to Council members. Item 1: Administrative matters 1.1. Roll call of Council members 1.2. Welcome new member(s) 1.3. Update any statements of interest Caroline Greer - Statement of interest http://gnso.icann.org/council/soi/greer-soi-13nov09-en.htm 1.4. Review/amend agenda Item 2: Review of changes and action items in the new Operating Procedures 2.1. Section 3.3 Notice of Meetings - note that: -----2.1.1. "Reports and motions should be submitted to the GNSO Council for inclusion on the agenda as soon as possible, but no later than 8 business days before the GNSO Council meeting." 2.2. Section 3.4 Meeting Schedules -----2.2.1. "The GNSO Chair and GNSO Council will prepare a 12-month schedule of meetings within 30 days following the ICANN annual meeting." http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-... -----2.2.2. Deadline = 30 Nov 09. -----2.2.3. Draft 12-month schedule proposed by chair and vice chairs http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-... -----2.2.4. Next steps? 2.3. Section 3.5 Procedure to Produce the Minutes -----2.3.1. "Within 10 days of the meeting, the Chair and Vice Chairs will edit the draft and request the Secretariat to circulate the draft summary to GNSO Council members for comment and approval. All comments received will be accepted for inclusion into the draft minutes unless there are objections. If no objections are received within 10 days, the minutes will be deemed to have been approved for posting." -----2.3.2. Note that we no longer will need to approve minutes in our live meeting but each Councilor will individually be responsible for reviewing and commenting on the minutes. Item 3: Motion to approve minor edits to Council Operating Procedures Council Operating Procedures - clean version http://gnso.icann.org/meetings/gnso-operating-procedures-clean-12nov09-en.pd... Council operating procedures - redline version http://gnso.icann.org/meetings/gnso-operating-procedures-redline-12nov09-en.... (As requested, the above have been posted on page http://gnso.icann.org/) See motion: 23 november motions https://st.icann.org/gnso-council/index.cgi?23_november_motions Item 4: Council meeting times through March 2010 4.1. Thanks to Stéphane, Adrian, Edmon & Han Chuan for their work. 4.2. Meeting Times Chart http://gnso.icann.org/meetings/time-options-council-meetings-02-04nov09-en.p... 4.3. Discussion Stéphane 4.4. Proposed meeting dates through February: 23 November; 17 December 2009; 7 January; 28 January 2010; 18 February 2010 4.5. Next steps 4.6. Date and time for next meeting? Item 5: 12-month meeting schedule (see 2.2.1 above) http://gnso.icann.org/drafts/proposed-gnso-council-meetings-dates-2009-2010-... Item 6: Special Trademark Issues (STI) Review Team 6.1. Special Trademark Issues update - Zahid Jamil (pending review by STI chair) When this update was written the STI had held four conference calls. Two each on each of the two heads (TM Clearinghouse & URS) raised by the Board's letter. Constituencies represented and ALAC have provided their position statements in regards the issues and the Group is currently working on a Common Grounds Paper where some issues have reached agreement. This update will avoid identifying/characterising issues under discussion or their importance since there may be varying views on these. There is some interest for a possible face to face meeting to attempt resolution of outstanding issues or at least to meet once comments are received on the final report of the STI. It has been felt by the STI that the time allocated for submission of the Final Report is not practically feasible if consensus on all issues is to be effectively reached. Whereas the GNSO had passed a resolution in its Public meeting at Seoul on 28th October 2009 stating that "The GNSO STI review team will provide a final report to the GNSO on or before the GNSO's council meeting in late November, 2009". There is consensus within the STI Review Team that the time available for submission of a final report may not be adequate in order for the Review Team to submit meaningful and efficacious report. The Review Team suggests that the next meeting of the GNSO be scheduled near enough the deadline (14th of December 2009) set by the Board for submission of the GNSO response, in order to provide the Review Team with adequate time to effectively complete its review and submit a final report before the date of the next GNSO meeting to be scheduled before the Board mandated deadline. However, the STI-RT intends to deliver its report no later than Monday, 7 December." 6.2. Next steps ------6.2.1. SG review ------6.2.2. Finalization of document ------6.2.3. Delivery to the Board (due 14 December 2009) Item 7: Prioritization of GNSO work 7.1. Status Report Olga 7.2. Next steps? Item 8: Status updates 8.1. Issues report on vertical separation of Registries & Registrars Margie 8.2. GNSO Improvements WT recommendations ready for Council review Chuck ----8.2.1. OSC Constituency work team recommendations for a constituency /SG toolkit of services (for discussion only) 8.3. Joint SSAC/GNSO WG on Internationalized Data Registration Liz/Julie 8.4. Board update Denise 8.5. JIG (Joint ccNSO/GNSO IDN Group Edmon The draft Charter documents, clean and redline version, have been posted under draft documents and can be accessed at: http://gnso.icann.org/drafts/jig-charter-redline-30oct09.pdf http://gnso.icann.org/drafts/jig-charter-clean-30oct09.pdf 8.6. Other 8.7. Questions/comments on written status updates sent in advance by chairs of Working Groups, Work Teams, etc.? Registration Abuse Policies Working Group - Mike Rodenbaugh The Registration Abuse Policies Working Group continues its work, and has agreed on a schedule to produce an Initial Report in advance of the Nairobi meeting. If anyone has any questions, please advise on the list. I will not attend the Council call on Nov. 23 (at 3a.m.!). Geo Regions Working Group - Olga Cavalli The working group is preparing a survey of percieved community value/benefits of ICANN Geographic regions framework. Draft Interim Report is being reviewed by working group members, these comments will be used to prepare a new version of the report. Registrar Accreditation Agreement (RAA) Sub-team A (Registrant Rights Charter) - Beau Brendler coordinator Subteam A met concurrently with subteam B in Seoul, during which time we discussed the parameters of the task and reviewed some similar, but not necessarily analogous, efforts by other groups (one consumer and one industry) to create sets of best practices, guidelines and consumer "bills of rights." There was some consensus that the final product would need to be readable and understandable by the consumer and not overloaded with legal jargon. Subteam A will be having its first conference call next week, either Monday or Tuesday, during which time we will briefly discuss, among other topics, the recent suggestions of the law enforcement community and the RAA, as well as beginning to go line-by-line through the existing charter document. Registrar Accreditation Agreement (RAA) subteam B (identifying issues for possible RAA amendments) - Steve Metalitz coordinator At our previous meeting, we had established a target date of November 9 for submission of lists of topics for possible RAA amendments. Several sets of lists were received and a few other topics were identified on the subteam B mailing list. Staff prepared a cumulative chart of the topics on these lists, and most of our November 18 meeting was spent reviewing this chart. A number of questions were raised, especially regarding items on the list submitted by a group of law enforcement representatives, and one of these representatives will be invited to our next meeting to present the joint law enforcement list and to answer questions. The date for the next meeting has not been set but is expected to be in early December. ccNSO update - Olga Cavalli .fm (Micronesia) and .zm (Zambia) are now ccNSO members number 98 and 99. Travel drafting team - Olga Cavalli The team met with ICANN Staff in Seoul. Constituencies and stakeholder groups should inform as soon as possible the names of participants and requested level of support. OSC Constituency & Stakeholder Group WT progress report - *15 November 2009 - Olga Cavalli Key Actions Completed/In-Progress First outcome document about In Kind Staff services was submitted to the OSC before the Seoul Meeting. Actions towards developing a global outreach program to broaden participation in constituencies will be reviewed in the next conference call. Red Flags A draft document with recommendations should be available by first week December, approx. Significant Schedule Changes Conference calls schedule is byweekly. OSC Community Coordination Communications Work Team - Mason Cole Right now the CCT is revising its recommendations based on feedback from the wider OSC. Ken Bour is helping us merge those recommendations into the document. I don't have a timeline for this but will try to get one. Constituency/Stakeholder Group Update Report For 23 November GNSO Council Meeting - Rob Hoggarth 18 November 2009 Renewed "Re-confirmation" Effoorts for Existing GNSO Constituencies - The seating of the new GNSI Cpuncil now frees up some ICANN Board resources to address the "re-confirmation" of the existing GNSO Constituencies. Back in August of last year, the ICANN Board determined taht if potential new GNSO Constituencies were going to be subject to a certification process, then it was appropriate to set up a system by which existing GNSO Constituencies could be regularly evaluated as well. The Board adopted a concept of "re-confirming" the charters and operational mechanisms of each GNSO Constituency every three years (see- http://www.icann.org/en/minutes/minutes-28aug08.htm)._ The initial Constituency re-confirmation process was slated for earlier this year, but the process took a back seat as the Board focused its efforts on evaluation and approval of the new GNSO Stakeholder Group structures and approval of the processes and recommended Bylaws changes necessary for seating the new GNSO Council. Now that the Board has generally resolved those issues, it has set a deadline of March 2010 for formal re-submission of any revised re-confirmation proposals by the existing GNSO Constituencies and has directed the ICANN Staff to assist constituency leaders in developing those submissions (see - 30 October 2009 Board Meeting Resolutions - Consent Agenda Item 1.3<http://www.icann.org/en/minutes/resolutions-30oct09-en.htm#1>). The GNSO Constituency Operations Work Team is also making progress on a set of recommendations for review by the Operating Steering Committee. A document may be completed by the work team next month and that work product could be combined with the re-confirmation effort. The Board is also awaiting charter updates to reflect the new Stakeholder Group structures from the Commercial and Business Users Constituency and the Internet Service and Connectivity Providers Constituency and has instructed Staff to provide assistance in completing those efforts. _Potential New GNSO Constituencies Remain Under Consideration -_ICANN Board members conducted substantial discussions in Seoul regarding the proposals for four new GNSO Constituencies but took no formal action.__All four of the proposed new GNSO Constituency charters (CyberSafety, Consumers, City TLDs and IDNgTLDs) remain "pending." The latest public documents regarding the proposals are located here - http://gnso.icann.org/en/improvements/newco-process-en.htm. The process also remains available for other interested parties to develop proposals for new GNSO Constituencies and to submit them to the Board. _Permanent Stakeholder Group Charters -_When the Board approved the four (4) new GNSO Stakeholder Group structures earlier this year it acknowledged that the charters for the Commercial Stakeholder Group and the Non Commercial Stakeholder Group were to be transitional/temporary and that permanent charters were to be developed over the course of the coming year. The Board is already examining some options being considered by the community for what permanent charters might look like. Based on discussions in Seoul, the Staff will be working to develop opportunities for dialogue and further community discussion of these important matters. Item 9: AOB Item 10: Reminder: The updated Action Item list at: http://gnso.icann.org/files/gnso/meetings/pending-action-list.pdf 10.1. Questions/comments? The agenda is also posted on the website http://gnso.icann.org/meetings/agenda-23nov09-en.htm Thank you very much. kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org