[To: council[at]gnso.icann.org] Dear Council Members, Ahead of the complete minutes, please find the motions that were passed by the GNSO Council on Thursday, 4 September 2008. Below the motions is a list of Action Items. Kind regards, Glen ........................................................................................................................ Whois Hypotheses Moved: Chuck Gomes, seconded by Robin Gross Friendly amendment by Mike Rodenbaugh accepted. Whereas: *On 31 October 2007, the Generic Names Supporting Organization (GNSO) Council concluded that a comprehensive, objective and quantifiable understanding of key factual issues regarding the gTLD WHOIS system will benefit future GNSO policy development efforts (http://gnso.icann.org/resolutions/ ) *Before defining the details of these studies, the Council solicited suggestions from the community for specific topics of study on WHOIS that community stakeholders recommend be conducted *Suggestions for WHOIS studies were submitted (http://forum.icann.org/lists/WHOIS-comments-2008/ ) ICANN staff prepared the report titled 'Report on Public Suggestions on Further Studies of WHOIS', dated 25 February 2008 (http://gnso.icann.org/issues/whois-privacy/whois-study-suggestion-report-25f... ) On 28 March 2008 the GNSO Council resolved to form a group of volunteers (Whois Study Group) to review and discuss the 'Report on Public Suggestions on Further Studies of WHOIS' and develop a proposed list, if any, of recommended studies for which ICANN staff will be asked to provide cost estimates to the Council (http://gnso.icann.org/meetings/minutes-gnso-27mar08.shtml ) There was not agreement in the Whois Studies volunteer group regarding whether or not any studies should be conducted, on 25 June 2008 the GNSO Council resolved to form another group of volunteers (Whois Hypotheses WG) to review the study recommendations offered through the public comment period and by the GAC and prepare a concise list of hypotheses to be tested, derived from the study recommendations and suggested benefits and to deliver a report containing the above with any supporting rationale to the Council () The Whois Hypotheses WG delivered its report to the Council on 26 August 2008 (https://st.icann.org/whois-hypoth-wg/index.cgi?whois_hypotheses_wg#whois_stu...). Resolve: The GNSO Council expresses sincere appreciation and thanks to the Whois Hypotheses WG Council representatives including liaisons are asked to: 1) forward the report to their respective constituencies ASAP for discussion and comment as applicable; 2) be prepared in the Council meeting on 25 September 2008 to have a preliminary discussion; and 3) in the Council meeting on 16 October 2008 to start development of a proposed list, if any, of recommended studies, that demonstrate balance in views and sufficient policy relevance to justify having ICANN staff prepare cost estimates. ICANN Policy Staff are asked to forward the report ASAP directly to the GAC and ALAC for comment before the 16 October Council meeting if possible. Passed unanimously by voice vote ......................................................................................... Motion regarding GNSO Comments re. Geographic Regions Community-Wide WG Moved: Olga Cavalli Seconded: Chuck Gomes Whereas: In its meeting on 2 November 2007 the ICANN Board approved resolution 07.92 http://www.icann.org/en/minutes/resolutions-02nov07.htm#_Toc55609368 requesting "that the ICANN community, including the GNSO, ccNSO, ASO, GAC, and ALAC, provide the ICANN Staff with input on the ccNSO Council's resolution relating to ICANN's Geographic Regions" In an email to the GNSO Council dated 15 July 2008 http://gnso.icann.org/mailing-lists/archives/council/msg05223.html Denise Michel requested the GNSO "provide input, if any, on the suggested formation of a community wide working group, and its mandate" In its meeting on 17 July 2008 the GNSO*Council agreed to form a drafting team in response to the ICANN Board request on ICANN Geographic Regions http://gnso.icann.org/meetings/minutes-gnso-17jul08.shtml The drafting team submitted its recommendations for GNSO comments to the GNSO Council on 26 July 2008 http://gnso.icann.org/drafts/icann-geographic-regions-26aug08.pdf Resolve: The GNSO Council expresses sincere appreciation and thanks to the following members of the drafting team: Olga Cavalli (NomCom appointee & chair), Clint Crosby (IPC), Glen de Saint Gery (ICANN Staff), Chuck Gomes (RyC), Tony Harris (ISPCPC), Robert Hoggarth (ICANN Staff), Marika Konings (ICANN Staff), Kristina Rosette (IPC), Tim Ruiz (RC), Philip Sheppard (CBUC), and Ken Stubbs (RyC) Council representatives are asked to forward the recommendations http://gnso.icann.org/drafts/icann-geographic-regions-26aug08.pdf to their respective constituencies for discussion and comment as applicable and be prepared to finalize the GNSO comments in the Council meeting on 25 September 2008. Passed unanimously by voice vote. -------------------------------------------------------------------------------- Motion on Travel Arrangements for Cairo Motion: Avri Doria Second: Tony Harris Whereas: On 14 August 2008 ICANN Staff provided a Travel Policy that covered participants from the GNSO, and On 21 August 2008, Doug Brent, ICANN COO, provided a FAQ which explained and amplified that travel policy, and On 20 August 2008, Avri Doria, Chair GNSO Council, suggested a process for producing the list of travelers as required by the travel policy, which was clarified on 20 August 2008and on 21 August 2008, and On 26-27 August 2008, all Constituencies submitted a recommendation containing 0-3 names of GNSO Constituency Participants as suggested, and On 28 August 2008, a special meeting of the GNSO council was held, at which at least one council member from each constituency was in attendance, and That the participants of this meeting reached a rough consensus, with one dissenting participant, on a proposed resolution on supporting travel to Cairo according to the ICANN Travel Policy for volunteers, and In recognition of the general agreement that the methods used for this resolution are a one time solution for Cairo and that further discussion will need to be held on the Travel Policy itself as well as its implementation in the GNSO once the reorganization of the GNSO and its council is underway. Resolved: 1. The names in the following list will be provided to ICANN Travel Staff as required by the policy on 4 September 2008: Name Constituency/NCA Reason Class of travel Bing, Jon NCA NCA Economy Cavalli, Olga NCA NCA Economy Doria, Avri NCA Council chair Business Gross, Robin NCUC Constituency 1st choice Economy Harris, Tony ISPC Constituency 1st choice Economy Hoover, Carolyn RyC Constituency 1st choice Economy Jamil,Zahid BC Financial Need Economy Klein, Norbert NCUC Financial Need Economy Rossette, Kristina IPC Financial Need Expenses Only Rodenbaugh, Mike BC Constituency 1st choice Economy Sheppard, Philip BC Complies with ICANN policy Economy Walton, Clarke RrC Constituency 1st choice Economy 2. That the level of participation that is defined in the Travel policy can be met by participation in all of the sessions to be scheduled by the GNSO, including the weekend sessions to be held on 1-2 November, and that exceptions can be made for travelers whose employment requirements make it difficult to arrive on time for meetings on 1 November 2008. 3. That the two GNSO council members, Ute Decker and Greg Ruth, who are also members of the Nominating Committee will receive transportation for the meeting and expenses starting Thursday of ICANN week as members of the Nomcom and that the balance of their expenses will be covered, as the per-diem rate defined by the Travel Policy, from the DNSO/GNSO funds. The GNSO Secretariat is authorized to cover those expenses from the old DNSO/GNO budget. 8 votes in favour: Philip Sheppard, Mike Rodenbaugh, Zahid Jamil, Ute Decker, Kristina Rosette, Tony Harris, Robin Gross, Avri Doria (one vote each) 6 votes against: Tim Ruiz, Jordi Iparraguirre, Chuck Gomes (two votes each) 1 Abstention: Jon Bing (one vote) -------------------------------------------------------------------------------- ACTION ITEMS: 1. Motion on the Inter-Registrar Transfer Policy (IRTP) Denial Definitions Policy Publish motion on Council list with invitation to absent Councilors to request a ballot 2. Councilors should forward WHOIS Hypotheses Study Group report to their respective constituencies ASAP for discussion and comment as applicable in preparation for preliminary discussion in the Council meeting on 25 September 2008 http://gnso.icann.org/issues/whois/whois-study-hypothesis-group-report-to-co... 3. ICANN Policy Staff are asked to forward the WHOIS Hypotheses Study Group report http://gnso.icann.org/issues/whois/whois-study-hypothesis-group-report-to-co... ASAP directly to the GAC and ALAC for comment before the 16 October Council meeting if possible. 4. Council representatives are asked to forward the recommendations of the ICANN Geographic Regions report http://gnso.icann.org/drafts/icann-geographic-regions-26aug08.pdf to their respective constituencies for discussion and comment as applicable and be prepared to finalize the GNSO comments in the Council meeting on 25 September 2008. 5. Schedule a meeting of the GNSO Planning team for the week 8 - 12 September 2008. 6. Avri Doria to contact the Registrar Constituency Chair about registrar participation in the GNSO Planning team. 7. Tim Ruiz volunteered to be the registrar representative until the constituency had decided on a participant. 8. Inform the meeting manager of the GNSO members to receive ICANN travel support for the Cairo meeting. 9. Comments are invited on the ALAC Review which comment period closes on 12 September 2008. http://www.icann.org/en/public-comment/#alac-rev-jul08 Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org