In order to facilitate GNSO's policy development activities, ICANN will provide travel support for the Amsterdam GNSO Council meeting (29 - 31 August) for one representative of each GNSO constituency, the NomCom-appointed Council members, the GNSO Liaisons, and the Chair, as needed. The terms of this travel support are outlined below and will be coordinated by Glen. Please contact her directly as soon as possible. Regards, Denise Denise Michel Vice President, Policy Development ICANN denise.michel@icann.org 1. Designated Council members need to contact Glen directly to confirm travel support. Each traveler must complete a travel request form (attached) outlining: • Dates of departure and return • Destination • Purpose of trip • Estimated costs • Projected outcomes Email completed forms to Glen, who will facilitate ICANN approval. 2. Once your travel is approved, please contact ICANN's travel agent directly to arrange for the booking and purchase of your airline ticket: Nadine Davidson TravelStore Platinum 11601 Wilshire Blvd. Ste. 325 Los Angeles, CA 90025 USA (310)575-5540 x 15419 (310)575-5541 fax Nadine.D@TravelStoreUSA.com If other travel arrangements are needed (train, etc.), please alert Glen. Glen will provide you additional information on hotel reservations and payment. 3. ICANN will pay for the following: • Economy-class travel booked by an ICANN travel agent or by the traveler at the lowest possible cost; • Accommodations at a hotel pre-selected by ICANN. All other costs will be borne by the traveler including meals, local travel and related incidentals. In the case of an upgrade, ICANN will pay up to the cost of an economy-class ticket as quoted from an ICANN travel agent. In the case where two consecutive trips are taken (one funded by ICANN and one non-related/personal) ICANN will pay the lower of the two airline segments to and from the meeting or the equivalent of a round-trip economy-class ticket from the point of origin to the meeting. 4. Upon completion of the trip, each traveler is asked to acknowledge full participation in the Council meeting by sending a brief email to Glen describing the value realized from the trip, and providing any suggestions they may have for improving such meetings.