Proposed Agenda for the Special GNSO Council Meeting 26 March 2012 http://gnso.icann.org/meetings/agenda-council-26mar12-en.htm The Agenda posted on the Wiki page usually has the latest updates: https://community.icann.org/display/gnsocouncilmeetings/Agenda+26+March+2012 The motions can be found on page: https://community.icann.org/display/gnsocouncilmeetings/Motions+26+March+201... Note that this agenda may be updated as more information becomes available so interested parties are encouraged to periodically check for the latest updates on the GNSO Council workspace.<https://community.icann.org/display/gnsocouncilmeetings/Home> This agenda was established according to the GNSO Council Operating Procedures approved 22 September 2011 for the GNSO Council and updated. http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times<http://www.timeanddate.com/worldclock/fixedtime.html?msg=Special+Council+Mee...> Coordinated Universal Time: 16:00 UTC 09:00 Los Angeles; 12:00 Washington DC; 17:00 London; 18:00 Paris; 01:00 Tokyo; 27 March 2012 05:00 Wellington Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Statement of interest updates 1.3 Review/amend agenda Item 2: Red Cross and Olympic Committee names A GNSO Drafting Team is working on a charter to determine recommendations how to handle the protection of RC and IOC names at the top level for the current new gTLD application round to send to the ICANN Board. Council must now vote on whether to approve these recommendations. This motion was deferred from the San José Council meeting. Due to the severe time constraints involved in acting on the Drafting Team's recommendations, this motion is being considered today as an emergency item. https://community.icann.org/display/gnsocouncilmeetings/Motions+14+March+201... 2.1 Reading of the motion (Jeff Neuman) 2.2 Discussion 2.3 Vote Item 3: Any Other Business (5 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March & October (Summer in the NORTHERN hemisphere ) ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 16:00 ---------------------------------------------------------------------------- California, USA (PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 09:00 New York/Washington DC, USA (EST) UTC-5+1DST 12:00 Buenos Aires, Argentina (ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 13:00 Montevideo, Uruguay (UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) UTC-3+0DST 13:00 London, United Kingdom (BST) UTC+0DST 17:00 Abuja,Nigeria (WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) UTC+1+0DST 17:00 Tunis, Tunisia (CET) UTC+1+0DST 17:00 Bonn, Germany (CET) UTC+1+0DST 18:00 Paris, France (CET) UTC+1+0DST 18:00 Ramat Hasharon, Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.h...>) UTC+2+0DST 18:00 Karachi, Pakistan (PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> ) UTC+5+0DST 21:00 Hong Kong (HKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/hkt.html>) UTC+8+0DST 00:00 next day Tokyo, Japan (JST<http://www.timeanddate.com/library/abbreviations/timezones/asia/jst.html>) UTC+9+0DST 01:00 next day Wellington, New Zealand (NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html> ) UTC+12+1DST 05:00 next day ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org