It would be really great to get everyone's input here. From: owner-council@gnso.icann.org<mailto:owner-council@gnso.icann.org> [mailto:owner-council@gnso.icann.org] On Behalf Of Austin, Donna Sent: Tuesday, 29 March 2016 6:34 AM To: council@gnso.icann.org<mailto:council@gnso.icann.org> Subject: [council] Meeting B [Policy Forum] Helsinki Last Thursday Volker and I attended a call, hosted by Chris Disspain from the Board, to start planning for Meeting B (Policy Forum), in Helsinki in June. As a first step, we have been asked to, by 8 April 2016, identify a list of issues or topics that the GNSO would be interested in discussing at small or large cross-community sessions during the Helsinki meeting. It would seem that as a rough guide the afternoons will be assigned for cross-community engagement and the mornings will be made available for independent SO/AC work or bilateral meetings depending on requirements; however, the schedule will be developed once it is better understood what the respective requirements of all SOs and ACs. It is not expected that there will be a public forum, the Board will not meet with constituencies separately, ie no Constituency Tuesday, and no formal Board meeting. As discussed in Marrakech, there was support for the idea that the Policy Forum be used as an opportunity to progress policy development processes, namely: * PDP New gTLD Subsequent Procedures * PDP Review of All Rights Protection Mechanisms in all gTLDs * PDP on Next-Generation gTLD Registration Directory Service The Council could also use some of the time available in Helsinki to discuss workload prioritisation and working methods, but these are just suggestions. As we will need to inform Tanzanica King of our topics by 8 April, it would be useful if we could receive individual contributions by 5 April so that we can agree a consolidated list to provide to Tanzie on the 8th. We look forward to hearing from all of you on the issue of topics and issues you would like discussed in Helsinki. Thanks Donna Donna Austin: Neustar, Inc. Policy and Industry Affairs Manager Cell: +1.310.890.9655 Email: donna.austin@neustar.biz<mailto:donna.austin@neustar.biz> ________________________________ The information contained in this e-mail message is intended only for the use of the recipient(s) named above and may contain confidential and/or privileged information. If you are not the intended recipient you have received this e-mail message in error and any review, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please notify me immediately and delete the original message. Follow Neustar: [cid:image001.png@01CC3CD3.5F595DC0] Facebook<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.facebook.com_neustarinc&d=CwMFAg&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=n5guD_anJc1lXby6PvNInHEXtqWit8ilP3HdghSSOOk&s=b7ltVtG3R4W8052O5TL_jHosnapu_h0RSoROlGYnwAs&e=> [cid:image002.png@01CC3CD3.5F595DC0] LinkedIn<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.linkedin.com_company_5349&d=CwMFAg&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=n5guD_anJc1lXby6PvNInHEXtqWit8ilP3HdghSSOOk&s=ztvpif6U-TDOWMO06ojKgLC6ivSPXnsqk3T3Mdx7Gc4&e=> [cid:image003.png@01CC3CD3.5F595DC0] Twitter<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.twitter.com_neustar&d=CwMFAg&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=n5guD_anJc1lXby6PvNInHEXtqWit8ilP3HdghSSOOk&s=KExUCxrnjiHfVgpSxEozQZOb1uLwyIZUhfXlO-L7PXQ&e=> P Please consider the environment before printing this e-mail.

Dear Donna, my comments inline below Carlos Raúl Gutiérrez +506 8837 7176 Skype: carlos.raulg Current UTC offset: -6.00 (Costa Rica) On 4 Apr 2016, at 12:42, Austin, Donna wrote:

It would be really great to get everyone's input here.

From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Austin, Donna Sent: Tuesday, 29 March 2016 6:34 AM To: council@gnso.icann.org Subject: [council] Meeting B [Policy Forum] Helsinki

Last Thursday Volker and I attended a call, hosted by Chris Disspain from the Board, to start planning for Meeting B (Policy Forum), in Helsinki in June.

As a first step, we have been asked to, by 8 April 2016, identify a list of issues or topics that the GNSO would be interested in discussing at small or large cross-community sessions during the Helsinki meeting.

It would seem that as a rough guide the afternoons will be assigned for cross-community engagement

We should be able to plan a longer (2-3 hours) meeting with the GAC, on GNSO collaboration issues (the working group). In my view general meetings with GAC and GNSO have been falling too short

and the mornings will be made available for independent SO/AC work

VERY GOOD! Type B meetings should be geared to replace the myriad of f2f meetings

or bilateral meetings depending on requirements; however, the schedule will be developed once it is better understood what the respective requirements of all SOs and ACs.

It is not expected that there will be a public forum, the Board will not meet with constituencies separately, ie no Constituency Tuesday, and no formal Board meeting.

As discussed in Marrakech, there was support for the idea that the Policy Forum be used as an opportunity to progress policy development processes, namely:

* PDP New gTLD Subsequent Procedures

1 full morning

* PDP Review of All Rights Protection Mechanisms in all gTLDs

1/2 morning

* PDP on Next-Generation gTLD Registration Directory Service

1/2 morning

The Council could also use some of the time available in Helsinki to discuss workload prioritisation and working methods,

In CCT Review we are at least trying to use some collaborative tools (Slack), but keep relying on staff for time planning. May be of interest.

but these are just suggestions.

As we will need to inform Tanzanica King of our topics by 8 April, it would be useful if we could receive individual contributions by 5 April so that we can agree a consolidated list to provide to Tanzie on the 8th.

We look forward to hearing from all of you on the issue of topics and issues you would like discussed in Helsinki.

Thanks

Donna

Donna Austin: Neustar, Inc. Policy and Industry Affairs Manager Cell: +1.310.890.9655 Email: donna.austin@neustar.biz<mailto:donna.austin@neustar.biz>

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