GNSO Council Chair proposed election schedules
[To: council[at]gnso.icann.org] Dear Councillors, The process followed in the past for the election of the GNSO Council Chair has been a call for nominations open for a period of two weeks. All nominations should be seconded by the end of this period, and only GNSO Council members are eligible to make nominations and second them. The voting period is usually open for 14 days. Voting will take place by secret e-mail ballot. Ballots will be sent out individually to each GNSO Council members' e-mail address. The same procedure that has taken place for the ICANN Board seat #13 elections. There will be a total of 27 votes cast and a majority is 14 or more. In case of a tie, there will be a second round of voting. When the e-mail vote is closed, the results will be announced for each council member to check that her/his vote was correctly registered and the results of the e-mail vote will be confirmed at a GNSO Council meeting. All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote. There are two options for a proposed election schedule. (Option A is the quickest but gives only 1 working day for pre-election discussion before nominations are due. Option B allows for 9 working days discussion which may be better). A. Call for nominations: Tuesday 17 April to Tuesday 1 May 2007 Voting period: Monday 7 May to Monday 21 May 2007. Announce the results 22 May 2007 Confirm the vote at the scheduled GNSO Council meeting on 24 May 2007 B. Call for nominations: Friday 27 April to Friday 11 May 2007 Voting period: Wednesday 16 to Wednesday 30 May Announce the results 31 May 2007 Confirm results at scheduled GNSO Council meeting on 7 June 2007. Please let me have your comments. Thank you. kind regards, Glen Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org
I feel we need more than one working day to discuss this, so option two clearly sounds the best and completes the process well in time for Bruce's departure. Philip
I think option B is the better way to go although it does end up being very close to the time when Bruce will leave for the Board. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of GNSO.SECRETARIAT@GNSO.ICANN.ORG Sent: Friday, April 13, 2007 11:06 AM To: council@gnso.icann.org Subject: [council] GNSO Council Chair proposed election schedules
[To: council[at]gnso.icann.org]
Dear Councillors,
The process followed in the past for the election of the GNSO Council Chair has been a call for nominations open for a period of two weeks.
All nominations should be seconded by the end of this period, and only GNSO Council members are eligible to make nominations and second them.
The voting period is usually open for 14 days. Voting will take place by secret e-mail ballot. Ballots will be sent out individually to each GNSO Council members' e-mail address. The same procedure that has taken place for the ICANN Board seat #13 elections.
There will be a total of 27 votes cast and a majority is 14 or more. In case of a tie, there will be a second round of voting.
When the e-mail vote is closed, the results will be announced for each council member to check that her/his vote was correctly registered and the results of the e-mail vote will be confirmed at a GNSO Council meeting.
All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote.
There are two options for a proposed election schedule. (Option A is the quickest but gives only 1 working day for pre-election discussion before nominations are due. Option B allows for 9 working days discussion which may be better).
A. Call for nominations: Tuesday 17 April to Tuesday 1 May 2007 Voting period: Monday 7 May to Monday 21 May 2007. Announce the results 22 May 2007 Confirm the vote at the scheduled GNSO Council meeting on 24 May 2007
B. Call for nominations: Friday 27 April to Friday 11 May 2007 Voting period: Wednesday 16 to Wednesday 30 May Announce the results 31 May 2007 Confirm results at scheduled GNSO Council meeting on 7 June 2007.
Please let me have your comments.
Thank you. kind regards,
Glen
Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org
I prefer B. Kristina Rosette -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of GNSO.SECRETARIAT@GNSO.ICANN.ORG Sent: Friday, April 13, 2007 11:06 AM To: council@gnso.icann.org Subject: [council] GNSO Council Chair proposed election schedules [To: council[at]gnso.icann.org] Dear Councillors, The process followed in the past for the election of the GNSO Council Chair has been a call for nominations open for a period of two weeks. All nominations should be seconded by the end of this period, and only GNSO Council members are eligible to make nominations and second them. The voting period is usually open for 14 days. Voting will take place by secret e-mail ballot. Ballots will be sent out individually to each GNSO Council members' e-mail address. The same procedure that has taken place for the ICANN Board seat #13 elections. There will be a total of 27 votes cast and a majority is 14 or more. In case of a tie, there will be a second round of voting. When the e-mail vote is closed, the results will be announced for each council member to check that her/his vote was correctly registered and the results of the e-mail vote will be confirmed at a GNSO Council meeting. All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote. There are two options for a proposed election schedule. (Option A is the quickest but gives only 1 working day for pre-election discussion before nominations are due. Option B allows for 9 working days discussion which may be better). A. Call for nominations: Tuesday 17 April to Tuesday 1 May 2007 Voting period: Monday 7 May to Monday 21 May 2007. Announce the results 22 May 2007 Confirm the vote at the scheduled GNSO Council meeting on 24 May 2007 B. Call for nominations: Friday 27 April to Friday 11 May 2007 Voting period: Wednesday 16 to Wednesday 30 May Announce the results 31 May 2007 Confirm results at scheduled GNSO Council meeting on 7 June 2007. Please let me have your comments. Thank you. kind regards, Glen Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org
Option B looks fine, if not better, to me as well. Mawaki --- "GNSO.SECRETARIAT@GNSO.ICANN.ORG" <gnso.secretariat@gnso.icann.org> wrote:
[To: council[at]gnso.icann.org]
Dear Councillors,
The process followed in the past for the election of the GNSO Council Chair has been a call for nominations open for a period of two weeks.
All nominations should be seconded by the end of this period, and only GNSO Council members are eligible to make nominations and second them.
The voting period is usually open for 14 days. Voting will take place by secret e-mail ballot. Ballots will be sent out individually to each GNSO Council members' e-mail address. The same procedure that has taken place for the ICANN Board seat #13 elections.
There will be a total of 27 votes cast and a majority is 14 or more. In case of a tie, there will be a second round of voting.
When the e-mail vote is closed, the results will be announced for each council member to check that her/his vote was correctly registered and the results of the e-mail vote will be confirmed at a GNSO Council meeting.
All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote.
There are two options for a proposed election schedule. (Option A is the quickest but gives only 1 working day for pre-election discussion before nominations are due. Option B allows for 9 working days discussion which may be better).
A. Call for nominations: Tuesday 17 April to Tuesday 1 May 2007 Voting period: Monday 7 May to Monday 21 May 2007. Announce the results 22 May 2007 Confirm the vote at the scheduled GNSO Council meeting on 24 May 2007
B. Call for nominations: Friday 27 April to Friday 11 May 2007 Voting period: Wednesday 16 to Wednesday 30 May Announce the results 31 May 2007 Confirm results at scheduled GNSO Council meeting on 7 June 2007.
Please let me have your comments.
Thank you. kind regards,
Glen
Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org
My preference is for Option B. Tony -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of GNSO.SECRETARIAT@GNSO.ICANN.ORG Sent: 13 April 2007 16:06 To: council@gnso.icann.org Subject: [council] GNSO Council Chair proposed election schedules [To: council[at]gnso.icann.org] Dear Councillors, The process followed in the past for the election of the GNSO Council Chair has been a call for nominations open for a period of two weeks. All nominations should be seconded by the end of this period, and only GNSO Council members are eligible to make nominations and second them. The voting period is usually open for 14 days. Voting will take place by secret e-mail ballot. Ballots will be sent out individually to each GNSO Council members' e-mail address. The same procedure that has taken place for the ICANN Board seat #13 elections. There will be a total of 27 votes cast and a majority is 14 or more. In case of a tie, there will be a second round of voting. When the e-mail vote is closed, the results will be announced for each council member to check that her/his vote was correctly registered and the results of the e-mail vote will be confirmed at a GNSO Council meeting. All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote. There are two options for a proposed election schedule. (Option A is the quickest but gives only 1 working day for pre-election discussion before nominations are due. Option B allows for 9 working days discussion which may be better). A. Call for nominations: Tuesday 17 April to Tuesday 1 May 2007 Voting period: Monday 7 May to Monday 21 May 2007. Announce the results 22 May 2007 Confirm the vote at the scheduled GNSO Council meeting on 24 May 2007 B. Call for nominations: Friday 27 April to Friday 11 May 2007 Voting period: Wednesday 16 to Wednesday 30 May Announce the results 31 May 2007 Confirm results at scheduled GNSO Council meeting on 7 June 2007. Please let me have your comments. Thank you. kind regards, Glen Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org
Hello All, The other matter to decide is the term for the GNSO Council chair election. The ICANN bylaws allow the Council to appoint a person for up to a year: "The GNSO Council shall select the GNSO Chair, for a term the GNSO Council specifies but not longer than one year, by written ballot or by action at a meeting. Any such selection must have affirmative votes comprising a majority of the votes of all the members of the GNSO Council." Over the past couple of years, I have suggested aligning the term of the Chair to the annual general meeting timing, as per the terms of Council members: "the regular term of each GNSO Council member shall begin at the conclusion of an ICANN annual meeting and shall end at the conclusion of the second ICANN annual meeting thereafter So my current term as approved at the Council meeting of 21 Dec 2006, ends at the end of the ICANN AGM in 2007: (http://www.gnso.icann.org/meetings/minutes-gnso-21dec06.shtml): "Bruce Tonkin elected as GNSO Council Chair for the period 21 December 2006 until the end of the ICANN Annual General Meeting in 2007" So does the Council wish to elect a person to serve the remainder of my current term from June 2007 to the end of the ICANN Annual General Meeting in 2007, or some other term? Comments please. Regards, Bruce Tonkin
On 15 apr 2007, at 21.30, Bruce Tonkin wrote:
So does the Council wish to elect a person to serve the remainder of my current term from June 2007 to the end of the ICANN Annual General Meeting in 2007, or some other term?
Comments please.
I would suggest that essentially, yes, the term should coincide with the the AGM. But i think it would be better if the election was held right after that meeting so that the new council would be voting on their chair as opposed to the council that was sitting before the meeting. I do not know how many constituencies reps change over with the AGM, but all of the nomcom appointments are timed to post-AGM. a.
Hello Avri,
I would suggest that essentially, yes, the term should coincide with the the AGM. But i think it would be better if the election was held right after that meeting so that the new council would be voting on their chair as opposed to the council that was sitting before the meeting. I do not know how many constituencies reps change over with the AGM, but all of the nomcom appointments are timed to post-AGM.
I think there are two issues: (1) The term of the person on the Council elected as chair may well finish at the AGM depending on the timing of the two year staggered terms (2) It would seem sensible to allow newly appointed Council members the opportunity to appoint the chair. The Board seems to hold their election for a chair immediately after the AGM. I guess this assumes that quite a bit of discussion happens on this topic in the days preceding the AGM through face-to-face discussion. For the GNSO, the election didn't actually happen for the GNSO Council chair until a few weeks after the AGM. Regards, Bruce Tonkin
Assuming that Council reps, with the exception of the NomComm appointees, would be voting the wishes of their constituencies, it doesn't seem to me to be terribly significant whether the election occurs with newly elected reps or previous reps. One factor that may matter though is knowing the available candidates for chair; several terms will expire so, unless reps holding those seats are re-elected or reappointed, they may not be eligible for chair. That in my opinion is the more important reason for holding the regular election after the ICANN annual meeting. And if we do that, it probably would be a good idea to allow enough time after the annual meeting for a full nomination and election cycle. If we do that, then it might make sense to elect an interim chair (and possibly vice chairs if we so decide) through about February or whatever time is needed to complete a regular election. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Bruce Tonkin Sent: Monday, April 16, 2007 12:03 AM To: council@gnso.icann.org Subject: RE: [council] Term of the next GNSO Council chair
Hello Avri,
I would suggest that essentially, yes, the term should
coincide with
the the AGM. But i think it would be better if the election was held right after that meeting so that the new council would be voting on their chair as opposed to the council that was sitting before the meeting. I do not know how many constituencies reps change over with the AGM, but all of the nomcom appointments are timed to post-AGM.
I think there are two issues:
(1) The term of the person on the Council elected as chair may well finish at the AGM depending on the timing of the two year staggered terms
(2) It would seem sensible to allow newly appointed Council members the opportunity to appoint the chair. The Board seems to hold their election for a chair immediately after the AGM. I guess this assumes that quite a bit of discussion happens on this topic in the days preceding the AGM through face-to-face discussion.
For the GNSO, the election didn't actually happen for the GNSO Council chair until a few weeks after the AGM.
Regards, Bruce Tonkin
On 16 apr 2007, at 14.10, Gomes, Chuck wrote:
Assuming that Council reps, with the exception of the NomComm appointees, would be voting the wishes of their constituencies,
a question on this: On votes like this, do constituencies always mandate the voting of the representatives, or do they ever leave it open for the representative to voter her or his preference, e.g. was the vote for seat 13, by constituency or by council member? Are there occasions where a constituency is split on candidates? what happens in those cases - due they do a mandated split of the vote, i.e. reps a, b vote for x and repc vote for y? a.
I can only speak for the RyC. Our reps vote the wishes of the constituency. It is possible for a split vote if for example the interests of the sTLDs were different than the uTLDs, but I do not think that has ever happened. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Monday, April 16, 2007 2:18 PM To: Council GNSO Subject: Re: [council] Term of the next GNSO Council chair
On 16 apr 2007, at 14.10, Gomes, Chuck wrote:
Assuming that Council reps, with the exception of the NomComm appointees, would be voting the wishes of their constituencies,
a question on this:
On votes like this, do constituencies always mandate the voting of the representatives, or do they ever leave it open for the representative to voter her or his preference, e.g. was the vote for seat 13, by constituency or by council member? Are there occasions where a constituency is split on candidates? what happens in those cases - due they do a mandated split of the vote, i.e. reps a, b vote for x and repc vote for y?
a.
It is the same for the RC. Best, tom Am 16.04.2007 schrieb Gomes, Chuck:
I can only speak for the RyC. Our reps vote the wishes of the constituency. It is possible for a split vote if for example the interests of the sTLDs were different than the uTLDs, but I do not think that has ever happened.
Chuck Gomes
"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Monday, April 16, 2007 2:18 PM To: Council GNSO Subject: Re: [council] Term of the next GNSO Council chair
On 16 apr 2007, at 14.10, Gomes, Chuck wrote:
Assuming that Council reps, with the exception of the NomComm appointees, would be voting the wishes of their constituencies,
a question on this:
On votes like this, do constituencies always mandate the voting of the representatives, or do they ever leave it open for the representative to voter her or his preference, e.g. was the vote for seat 13, by constituency or by council member? Are there occasions where a constituency is split on candidates? what happens in those cases - due they do a mandated split of the vote, i.e. reps a, b vote for x and repc vote for y?
a.
Gruss, tom (__) (OO)_____ (oo) /|\ A cow is not entirely full of | |--/ | * milk some of it is hamburger! w w w w
Good to hear feedback on the concept of a chair and vice chair(s). On election mechanism I believe the idea of second in the election gets the vice chair misses the point. The roles of chair and vice chair are not the same. They may appeal to different people with a diversity of skills and time availability. A vice chair should not be seen as a losers role - a vice chair should be a positive winner's position! I had originally hoped we may be able to put a package to council to vote upon. But failing that, the selection of vice chair(s) as a second stage may be the way to go. Philip
Hello Philip, I agree that the Vice-chair can be an important role in its own right. To use the registrars constituency as an example, we have 4 exec positions: (chair, vice-chair/technology-officer, secretary, treasurer) Each position essentially has a defined role: From: http://www.icann-registrars.org/docs/gnso-rc-bylaws.doc The Chair, who shall: - Act as a neutral facilitator of Constituency meetings and teleconferences, provide Constituency leadership and act as spokesperson for the Constituency; - Facilitate the development of Constituency consensus on various issues, as appropriate; and - Represent the Constituency on Constituency policies and other items that have been deemed to be the official position of the Constituency by the Membership; and - Report activities of interest and importance to the Constituency on a regular basis, but no less than every ninety (90) days. The Secretary, who shall - Take, maintain and publish in a timely manner minutes of Constituency meetings and facilitate communications of the Registrar Constituency. - Encourage new registrars to join the Constituency. - Monitor, report and make recommendations regarding legislation and regulations affecting the registrar community - Manage the Registrar Constituency web site as appropriate. - Report activities of interest and import to the Constituency on a regular basis, but no less than every ninety (90) days. The Treasurer, who shall: - Manage Constituency bookkeeping and accounting - Report on a monthly basis to the Constituency regarding the state of the Constituency budget - Report on a quarterly basis to the Constituency the list of the Constituency Members in good standing - Make recommendations for and prepare an annual Constituency budget - Act as liaison with ICANN and Names Council budget staff and the Budget Committee; - Collect dues and fees; and - Report activities of interest and import to the Constituency on a regular basis, but no less than every ninety (90) days. The Vice Chair & Technology Officer, who shall: - Monitor and report to the Constituency on technical issues relating to the domain name system, including registries' compliance with registry service level agreements, - Monitor developments within the Internet Engineering Task Force (IETF), and other technical developments, as appropriate. - Facilitate the development of Constituency consensus on technology issues. - Report activities of interest and import to the Constituency on a regular basis, but no less than every ninety (90) days; and - Act as Chairperson in situations when the Chairperson is temporarily unavailable to do so. Regards, Bruce Tonkin
I think it makes sense for the new chair to be elected to serve a term until the end of the AGM. Alistair Dixon -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org]On Behalf Of Bruce Tonkin Sent: Monday, 16 April 2007 13:31 To: council@gnso.icann.org Subject: [council] Term of the next GNSO Council chair Hello All, The other matter to decide is the term for the GNSO Council chair election. The ICANN bylaws allow the Council to appoint a person for up to a year: "The GNSO Council shall select the GNSO Chair, for a term the GNSO Council specifies but not longer than one year, by written ballot or by action at a meeting. Any such selection must have affirmative votes comprising a majority of the votes of all the members of the GNSO Council." Over the past couple of years, I have suggested aligning the term of the Chair to the annual general meeting timing, as per the terms of Council members: "the regular term of each GNSO Council member shall begin at the conclusion of an ICANN annual meeting and shall end at the conclusion of the second ICANN annual meeting thereafter So my current term as approved at the Council meeting of 21 Dec 2006, ends at the end of the ICANN AGM in 2007: (http://www.gnso.icann.org/meetings/minutes-gnso-21dec06.shtml): "Bruce Tonkin elected as GNSO Council Chair for the period 21 December 2006 until the end of the ICANN Annual General Meeting in 2007" So does the Council wish to elect a person to serve the remainder of my current term from June 2007 to the end of the ICANN Annual General Meeting in 2007, or some other term? Comments please. Regards, Bruce Tonkin
I am comfortable with the idea of the next appointment being till after the AGM - to help synchronise the term. Let me start on list, a discussion we had face to face with some council members in Lisbon and the idea of both a chair and one or two vice chairs also. I see this model working well for a few reasons: - clear responsibility for deputising for chair when the chair cannot make a meeting/call for any reason; - a vice chair could also chair any committees of the whole if convened in future; - at a time of multiple overlapping issues, vice chairs could be given an issue responsibility to help oversee not the policy (that would be the TF chair) but any administrative and coordination questions (especially useful when the TF chair is not a council member). There is nothing in the by-laws to prevent us from such appointments. What do other Council members think ? Philip
Philip Sheppard wrote:
What do other Council members think ?
I'd like to see us separate the issue of naming a new chair from the issue of creating a new management structure for the council. I have historically favored a chair/vice-chair/other structure to ease management of the Council, but I don't know that jamming this all into our chair-election process is wise. -ross
Hi, I do not see this as a new management structure, but rather as way to enhance the scalability of the chair role. The role of the chair remains unchanged with the v-chair assists in carrying out the role. We avoided talking about this a while back because we figured we would wait until the review, but i think this is really a minor thing that could be done by the council. I am not sure, however, that we have the time to do it before the current interim election. The more difficult question for me is how to pick a v-chair; - the person who gets the second most votes in the chair election, unless that is equal to 0 votes (or perhaps less then 4). - a separate election - picked by the chair. For ease of process and to include the will of the largest minority, i would favor the first alternative, with the second as a fall back. I would not favor the last alternative, though i essence that is what we could de-facto have if we do not formalize the selection. I.e. an overworked or vacationing chair essentially chooses the person who provides assistance or covers as chair. a. On 16 apr 2007, at 07.02, Ross Rader wrote:
Philip Sheppard wrote:
What do other Council members think ?
I'd like to see us separate the issue of naming a new chair from the issue of creating a new management structure for the council. I have historically favored a chair/vice-chair/other structure to ease management of the Council, but I don't know that jamming this all into our chair-election process is wise.
-ross
Because the chair ultimately has the primary leadership responsibility, it seems to make the most sense to me to first elect the chair and then, knowing those results, elect a vice chair (or two vice chairs). Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Avri Doria Sent: Monday, April 16, 2007 2:00 PM To: Council GNSO Subject: Re: [council] Next GNSO Council chair - and Vice-chairs ?
Hi,
I do not see this as a new management structure, but rather as way to enhance the scalability of the chair role. The role of the chair remains unchanged with the v-chair assists in carrying out the role.
We avoided talking about this a while back because we figured we would wait until the review, but i think this is really a minor thing that could be done by the council. I am not sure, however, that we have the time to do it before the current interim election.
The more difficult question for me is how to pick a v-chair;
- the person who gets the second most votes in the chair election, unless that is equal to 0 votes (or perhaps less then 4). - a separate election - picked by the chair.
For ease of process and to include the will of the largest minority, i would favor the first alternative, with the second as a fall back.
I would not favor the last alternative, though i essence that is what we could de-facto have if we do not formalize the selection. I.e. an overworked or vacationing chair essentially chooses the person who provides assistance or covers as chair.
a.
On 16 apr 2007, at 07.02, Ross Rader wrote:
Philip Sheppard wrote:
What do other Council members think ?
I'd like to see us separate the issue of naming a new chair from the issue of creating a new management structure for the council. I have historically favored a chair/vice-chair/other structure to ease management of the Council, but I don't know that jamming this all into our chair-election process is wise.
-ross
I personally think that the idea of a chair and one or two vice chairs is worth discussing further for possible usage in the remainder of Bruce's term (until the annual meeting). As Philip indicates, it might be a reasonable way to better distribute the work load of Council leadership. It would also allow some time for the work of the Board Governance committee regarding the GNSO review to progress and at the same time give us some time to test the idea. I like Philip am interested in what others think. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Philip Sheppard Sent: Monday, April 16, 2007 5:19 AM To: council@gnso.icann.org Subject: [council] Next GNSO Council chair - and Vice-chairs ?
I am comfortable with the idea of the next appointment being till after the AGM - to help synchronise the term.
Let me start on list, a discussion we had face to face with some council members in Lisbon and the idea of both a chair and one or two vice chairs also. I see this model working well for a few reasons: - clear responsibility for deputising for chair when the chair cannot make a meeting/call for any reason; - a vice chair could also chair any committees of the whole if convened in future; - at a time of multiple overlapping issues, vice chairs could be given an issue responsibility to help oversee not the policy (that would be the TF chair) but any administrative and coordination questions (especially useful when the TF chair is not a council member).
There is nothing in the by-laws to prevent us from such appointments. What do other Council members think ? Philip
I support the idea of council vice-chairs to distribute both the workload and the power of the chairmanship to other councilors. I think that the vice-chair should be the person with the 2nd most votes in the final round of voting for chairman. We should examine appropriate checks and balances of power within council as part of the over-all GNSO review and improvements. Robin Gomes, Chuck wrote:
I personally think that the idea of a chair and one or two vice chairs is worth discussing further for possible usage in the remainder of Bruce's term (until the annual meeting). As Philip indicates, it might be a reasonable way to better distribute the work load of Council leadership. It would also allow some time for the work of the Board Governance committee regarding the GNSO review to progress and at the same time give us some time to test the idea.
I like Philip am interested in what others think.
Chuck Gomes
"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Philip Sheppard Sent: Monday, April 16, 2007 5:19 AM To: council@gnso.icann.org Subject: [council] Next GNSO Council chair - and Vice-chairs ?
I am comfortable with the idea of the next appointment being till after the AGM - to help synchronise the term.
Let me start on list, a discussion we had face to face with some council members in Lisbon and the idea of both a chair and one or two vice chairs also. I see this model working well for a few reasons: - clear responsibility for deputising for chair when the chair cannot make a meeting/call for any reason; - a vice chair could also chair any committees of the whole if convened in future; - at a time of multiple overlapping issues, vice chairs could be given an issue responsibility to help oversee not the policy (that would be the TF chair) but any administrative and coordination questions (especially useful when the TF chair is not a council member).
There is nothing in the by-laws to prevent us from such appointments. What do other Council members think ? Philip
I am interested in the use of the term 'power'. Obviously, the chair has important influence over the procedings of the Council and that is why strong leadership skills are critical. But that is also why the ability to lead in a neutral manner is also critical. If any chair uses the position to exercise undo 'power' or influence to advocate his/her own views, then it would be our responsibilities as Councilors to object. A Council member has the same voting power whether that member is chair or not. I believe that Bruce has done an amazing job in this regard and it will be a big challenge for the next chair to do as well, but that is what we should strive for. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Robin Gross Sent: Monday, April 16, 2007 5:38 PM To: council@gnso.icann.org Subject: Re: [council] Next GNSO Council chair - and Vice-chairs ?
I support the idea of council vice-chairs to distribute both the workload and the power of the chairmanship to other councilors.
I think that the vice-chair should be the person with the 2nd most votes in the final round of voting for chairman.
We should examine appropriate checks and balances of power within council as part of the over-all GNSO review and improvements.
Robin
Gomes, Chuck wrote:
I personally think that the idea of a chair and one or two vice chairs is worth discussing further for possible usage in the remainder of Bruce's term (until the annual meeting). As Philip indicates, it might be a reasonable way to better distribute the work load of Council leadership. It would also allow some time for the work of the Board Governance committee regarding the GNSO review to progress and at the same time give us some time to test the idea.
I like Philip am interested in what others think.
Chuck Gomes
"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Philip Sheppard Sent: Monday, April 16, 2007 5:19 AM To: council@gnso.icann.org Subject: [council] Next GNSO Council chair - and Vice-chairs ?
I am comfortable with the idea of the next appointment being till after the AGM - to help synchronise the term.
Let me start on list, a discussion we had face to face with some council members in Lisbon and the idea of both a chair and one or two vice chairs also. I see this model working well for a few reasons: - clear responsibility for deputising for chair when the chair cannot make a meeting/call for any reason; - a vice chair could also chair any committees of the whole if convened in future; - at a time of multiple overlapping issues, vice chairs could be given an issue responsibility to help oversee not the policy (that would be the TF chair) but any administrative and coordination questions (especially useful when the TF chair is not a council member).
There is nothing in the by-laws to prevent us from such appointments. What do other Council members think ? Philip
My comment was not related to Bruce. But rather, a desire to create standard and customary checks and balances in ICANN governance structures. A vice-chair is a standard and customary mechanism for checks and balances in many governance structures. But let's not pretend that a chair has equal power to other councilors. The chair decides where there agreement; the chair decides what to include in reports and what to omit; the chair decides whether to call something "strong support" or just "support". There are a number of ways in which a chair can influence the outcome - and yes, that is why it is imperative that a chair be as neutral as possible. Robin Gomes, Chuck wrote:
I am interested in the use of the term 'power'. Obviously, the chair has important influence over the procedings of the Council and that is why strong leadership skills are critical. But that is also why the ability to lead in a neutral manner is also critical. If any chair uses the position to exercise undo 'power' or influence to advocate his/her own views, then it would be our responsibilities as Councilors to object. A Council member has the same voting power whether that member is chair or not.
I believe that Bruce has done an amazing job in this regard and it will be a big challenge for the next chair to do as well, but that is what we should strive for.
Chuck Gomes
"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Robin Gross Sent: Monday, April 16, 2007 5:38 PM To: council@gnso.icann.org Subject: Re: [council] Next GNSO Council chair - and Vice-chairs ?
I support the idea of council vice-chairs to distribute both the workload and the power of the chairmanship to other councilors.
I think that the vice-chair should be the person with the 2nd most votes in the final round of voting for chairman.
We should examine appropriate checks and balances of power within council as part of the over-all GNSO review and improvements.
Robin
Gomes, Chuck wrote:
I personally think that the idea of a chair and one or two
vice chairs
is worth discussing further for possible usage in the remainder of Bruce's term (until the annual meeting). As Philip
indicates, it might
be a reasonable way to better distribute the work load of Council leadership. It would also allow some time for the work of the Board Governance committee regarding the GNSO review to progress
and at the
same time give us some time to test the idea.
I like Philip am interested in what others think.
Chuck Gomes
"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is
privileged,
confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly
prohibited.
If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Philip Sheppard Sent: Monday, April 16, 2007 5:19 AM To: council@gnso.icann.org Subject: [council] Next GNSO Council chair - and Vice-chairs ?
I am comfortable with the idea of the next appointment being till after the AGM - to help synchronise the term.
Let me start on list, a discussion we had face to face with some council members in Lisbon and the idea of both a chair and
one or two
vice chairs also. I see this model working well for a few reasons: - clear responsibility for deputising for chair when the
chair cannot
make a meeting/call for any reason; - a vice chair could also chair any committees of the whole if convened in future; - at a time of multiple overlapping issues, vice chairs
could be given
an issue responsibility to help oversee not the policy
(that would be
the TF chair) but any administrative and coordination questions (especially useful when the TF chair is not a council member).
There is nothing in the by-laws to prevent us from such
appointments.
What do other Council members think ? Philip
I agree in what Chuck had said, it would be a challenge for the next Chair to do what Bruce had done so far. I may not entirely agree that a vice-chair role unless elected by the group vs. by the chair will save the day on the checks and balances required, which then fall upon the Council members again to sort out. I have seen this happen in some WGs I think we need to take our time like Ross suggested to go thru a proper election process for other roles than the Chair as well. Otherwise we may be sacrificing issues of equity and balance ever expediency. Sophia On 16/04/07, Robin Gross <robin@ipjustice.org> wrote:
My comment was not related to Bruce. But rather, a desire to create standard and customary checks and balances in ICANN governance structures. A vice-chair is a standard and customary mechanism for checks and balances in many governance structures.
But let's not pretend that a chair has equal power to other councilors. The chair decides where there agreement; the chair decides what to include in reports and what to omit; the chair decides whether to call something "strong support" or just "support". There are a number of ways in which a chair can influence the outcome - and yes, that is why it is imperative that a chair be as neutral as possible.
Robin
Gomes, Chuck wrote:
I am interested in the use of the term 'power'. Obviously, the chair has important influence over the procedings of the Council and that is why strong leadership skills are critical. But that is also why the ability to lead in a neutral manner is also critical. If any chair uses the position to exercise undo 'power' or influence to advocate his/her own views, then it would be our responsibilities as Councilors to object. A Council member has the same voting power whether that member is chair or not.
I believe that Bruce has done an amazing job in this regard and it will be a big challenge for the next chair to do as well, but that is what we should strive for.
Chuck Gomes
"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Robin Gross Sent: Monday, April 16, 2007 5:38 PM To: council@gnso.icann.org Subject: Re: [council] Next GNSO Council chair - and Vice-chairs ?
I support the idea of council vice-chairs to distribute both the workload and the power of the chairmanship to other councilors.
I think that the vice-chair should be the person with the 2nd most votes in the final round of voting for chairman.
We should examine appropriate checks and balances of power within council as part of the over-all GNSO review and improvements.
Robin
Gomes, Chuck wrote:
I personally think that the idea of a chair and one or two
vice chairs
is worth discussing further for possible usage in the remainder of Bruce's term (until the annual meeting). As Philip
indicates, it might
be a reasonable way to better distribute the work load of Council leadership. It would also allow some time for the work of the Board Governance committee regarding the GNSO review to progress
and at the
same time give us some time to test the idea.
I like Philip am interested in what others think.
Chuck Gomes
"This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is
privileged,
confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly
prohibited.
If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Philip Sheppard Sent: Monday, April 16, 2007 5:19 AM To: council@gnso.icann.org Subject: [council] Next GNSO Council chair - and Vice-chairs ?
I am comfortable with the idea of the next appointment being till after the AGM - to help synchronise the term.
Let me start on list, a discussion we had face to face with some council members in Lisbon and the idea of both a chair and
one or two
vice chairs also. I see this model working well for a few reasons: - clear responsibility for deputising for chair when the
chair cannot
make a meeting/call for any reason; - a vice chair could also chair any committees of the whole if convened in future; - at a time of multiple overlapping issues, vice chairs
could be given
an issue responsibility to help oversee not the policy
(that would be
the TF chair) but any administrative and coordination questions (especially useful when the TF chair is not a council member).
There is nothing in the by-laws to prevent us from such
appointments.
What do other Council members think ? Philip
It seems to me that, before the nomination process begins, it would be good for us to agree on the term to be served by whomever we elect to be chair in place of Bruce, as Bruce suggests in his message below. It seems clear from Bruce's reference to the Bylaws (Article X, Section 3, Paragraph 7) that the decision regarding term is up to the Council as long as it does not exceed one year. The simplest solution is undoubtedly to have the term run through the end of the ICANN annual meeting, which would have been the expiration of Bruce's term. If we take this approach, to ensure that we do not have any gaps in leadership, we should then probably take an action such as one of the following: 1) hold another election culminating no later than the ICANN annual meeting so that the chair could be seated at the end of the annual meeting; 2) extend the term of the chair from the end of the annual meeting for whatever time necessary to allow for an election after the annual meeting. In the first alternative, new Council members seated at the end of the annual meeting would not have any say in that election, which I believe is the concern Avri communicated. At the same time, some have pointed out that after last year's annual meeting it took several months before elections for Council members were completed by some constituencies, so any advantages of holding off the elections would have been at least partially lost. On a more general note, I think there are some possible complications in tying the term of the Chair with the ICANN annual meeting: 1) the dates of the annual meetings vary some from year to year so the chair term would also vary; 2) we could actually get into a situation where there is more than one year (12 months) between annual meetings in which case we might have to move the election up in order to comply with the 'one year' term limitation in the Bylaws. It might be better to set a fixed term for Council chair; for example it could be one of the following: calendar year; February 1 - January 31. I would be curious to hear what the leaning is of other Councilors regarding the term for Bruce's replacement as well as the term in general for the future. Regardless of whether we can come to agreement on how to handle the term in the next week, we should proceed with the Chair election process as planned because there is little slack time between the close of the election process and the end of Alejandro's position on the Board. Chuck Gomes "This message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any unauthorized use, distribution, or disclosure is strictly prohibited. If you have received this message in error, please notify sender immediately and destroy/delete the original transmission."
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Bruce Tonkin Sent: Sunday, April 15, 2007 9:31 PM To: council@gnso.icann.org Subject: [council] Term of the next GNSO Council chair
Hello All,
The other matter to decide is the term for the GNSO Council chair election.
The ICANN bylaws allow the Council to appoint a person for up to a year:
"The GNSO Council shall select the GNSO Chair, for a term the GNSO Council specifies but not longer than one year, by written ballot or by action at a meeting. Any such selection must have affirmative votes comprising a majority of the votes of all the members of the GNSO Council."
Over the past couple of years, I have suggested aligning the term of the Chair to the annual general meeting timing, as per the terms of Council members: "the regular term of each GNSO Council member shall begin at the conclusion of an ICANN annual meeting and shall end at the conclusion of the second ICANN annual meeting thereafter
So my current term as approved at the Council meeting of 21 Dec 2006, ends at the end of the ICANN AGM in 2007: (http://www.gnso.icann.org/meetings/minutes-gnso-21dec06.shtml):
"Bruce Tonkin elected as GNSO Council Chair for the period 21 December 2006 until the end of the ICANN Annual General Meeting in 2007"
So does the Council wish to elect a person to serve the remainder of my current term from June 2007 to the end of the ICANN Annual General Meeting in 2007, or some other term?
Comments please.
Regards, Bruce Tonkin
Chuck, good thoughts. I'd agree that simple is best. Current election: now till Jan 31 2008. Then annual term Feb 1 - Jan 31 (new election). This gives time for new council members (seated after end year annual meeting) to just about get to know their proposed chair before an election. Philip
I would agree with Philip that simple is best and therefore support the terms proposed by Philip. However, I would note that while 31 January does give new councillors the opportunity to vote for their chair, that date does potentially raise an issue if a chair's term as a councillor is scheduled to end at the end of an AGM, ie their term as councillor would need to be extended or an interim chair would need to be appointed (possibly one of the deputies). Alistair -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org]On Behalf Of Philip Sheppard Sent: Saturday, 21 April 2007 01:38 To: council@gnso.icann.org Subject: [council] Term of the next GNSO Council chair Chuck, good thoughts. I'd agree that simple is best. Current election: now till Jan 31 2008. Then annual term Feb 1 - Jan 31 (new election). This gives time for new council members (seated after end year annual meeting) to just about get to know their proposed chair before an election. Philip
I would agree with others that B is best. Alistair Dixon -----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org]On Behalf Of GNSO.SECRETARIAT@GNSO.ICANN.ORG Sent: Saturday, 14 April 2007 03:06 To: council@gnso.icann.org Subject: [council] GNSO Council Chair proposed election schedules [To: council[at]gnso.icann.org] Dear Councillors, The process followed in the past for the election of the GNSO Council Chair has been a call for nominations open for a period of two weeks. All nominations should be seconded by the end of this period, and only GNSO Council members are eligible to make nominations and second them. The voting period is usually open for 14 days. Voting will take place by secret e-mail ballot. Ballots will be sent out individually to each GNSO Council members' e-mail address. The same procedure that has taken place for the ICANN Board seat #13 elections. There will be a total of 27 votes cast and a majority is 14 or more. In case of a tie, there will be a second round of voting. When the e-mail vote is closed, the results will be announced for each council member to check that her/his vote was correctly registered and the results of the e-mail vote will be confirmed at a GNSO Council meeting. All GNSO Council members are eligible to vote, that is, 3 representatives from each constituency, Registrars, gTLD registries, Commercial and Business Users (CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating Committee appointees. Liaisons from the ALAC and the GAC do not vote. There are two options for a proposed election schedule. (Option A is the quickest but gives only 1 working day for pre-election discussion before nominations are due. Option B allows for 9 working days discussion which may be better). A. Call for nominations: Tuesday 17 April to Tuesday 1 May 2007 Voting period: Monday 7 May to Monday 21 May 2007. Announce the results 22 May 2007 Confirm the vote at the scheduled GNSO Council meeting on 24 May 2007 B. Call for nominations: Friday 27 April to Friday 11 May 2007 Voting period: Wednesday 16 to Wednesday 30 May Announce the results 31 May 2007 Confirm results at scheduled GNSO Council meeting on 7 June 2007. Please let me have your comments. Thank you. kind regards, Glen Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org
participants (13)
-
Alistair DIXON -
Avri Doria -
Bruce Tonkin -
GNSO.SECRETARIAT＠GNSO.ICANN.ORG -
Gomes, Chuck -
Mawaki Chango -
Philip Sheppard -
Robin Gross -
Rosette, Kristina -
Ross Rader -
Sophia B -
Thomas Keller -
tony.ar.holmes＠bt.com