Dear Councillors, Attached, and in text below, please find the Proposed GNSO Public Council Meeting Agenda - Brussels - 23 June 2010 An abbreviated agenda is posted on the ICANN Brussels Schedule: http://brussels38.icann.org/node/12487 The agenda is published on the Wiki at: https://st.icann.org/gnso-council/index.cgi?proposed_agenda_23_june_2010 and the GNSO website at: http://gnso.icann.org/meetings/agenda-council-23jun10-en.htm Please let me know if you have any questions. Thank you. Kind regards, Glen Proposed GNSO Public Council Meeting Agenda - Brussels - Wednesday 23 June 2010 https://st.icann.org/gnso-council/index.cgi?proposed_agenda_23_june_2010 This agenda was established according to the GNSO Council Operating Procedures approved 28 October 2009 for the GNSO Council. http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oc... For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 08:00 Local time in Brussels - 06:00 UTC. See the table below and http://www.timeanddate.com for other times: Dial-in numbers will be sent individually to Council members who are not able to attend the meeting in Brussels. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. Please click on the link to join the GNSO Council Adobe Connect room http://icann.na3.acrobat.com/gnsocouncil/ Please enter as a 'guest'. Note: i) Possible changes may be made to this agenda and more detail will be added prior to 23 June; ii) This meeting will be open to the public and opportunities for audience comments and questions will be provided. Item 1: Administrative matters (10 minutes) 1.1 Roll call of Council members 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4 Note the status of minutes for the previous Council meeting: * 10 June Meeting - Scheduled for approval on 25 June 2010 (Insert URL) Item 2: Prioritization of GNSO work (30 Minutes) 2.1 Report of 19 June Prioritization Exercise (Ken Bour) 2.2 Discussion (Council & Audience) 2.3 Approval of final ratings * Motion to approve & publish ratings: https://st.icann.org/gnso-council/index.cgi?23_june_motions * Discussion (Council) * Vote (Note that absentee voting will not be allowed on this motion.) 2.4 Evaluation of the prioritization process * Lessons learned? * Areas for improvement? * Discussion (Council & Audience) * Next Steps? Item 3: GNSO Affirmation of Commitments Drafting Team (AoC DT )Endorsement Process (30 minutes) 3.1 Summary of the Endorsement Process (Bill Drake) 3.2 Motion (insert URL) https://st.icann.org/gnso-council/index.cgi?23_june_motions * Original motion made for 10 June meeting https://st.icann.org/gnso-council/index.cgi?10_june_motions * Proposed amendments 3.3 Discussion (Council & Audience) 3.4 Vote (on amendments if necessary & final motion) (Note that absentee voting will not be allowed on this motion.) 3.5 Next steps regarding the AoC Review Teams (Olof Nordling) 3.6 Discussion (Council & Audience) Item 4: Whois Studies (45 minutes) 4.1 Refer to:Whois Studies Report: http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.... * RFP for Proxy/Abuse Study: http://www.icann.org/en/announcements/announcement-2-18may10-en.htm * ICANN's FY11 Draft Operating Plan and Budget: http://www.icann.org/en/public-comment/#op-budget-fy2011 Note: Public comment period is open until 25 June; the amount in the Draft Budget for Whois Studies is at least $ 400,000. * Liz Gasster's summary chart of the studies: http://gnso.icann.org/issues/whois/whois-studies-chart-08jun10-en.pdf 4.2 Procedure for deciding which study(studies) to initiate * Brief overview of the study choices (Liz Gasster) * Discussion * Next steps? 4.3 Discussion of how to proceed in selecting studies (Council & Audience) 4.4 Next steps? Item 5: GNSO Improvements (45 Minutes) 5.1 Policy Process Steering Committee (PPSC) 5.1.1 Working Group Work Team Recommendations * Refer to final report submitted to the PPSC: http://gnso.icann.org/improvements/working-group-guidelines-31may10-en.pdf * Report from the PPSC (Jeff Neuman or Marika Konings) * Next step: PPSC Action 5.1.2 Policy Development Process (PDP) Work Team * Note there will be a community session this afternoon on the Initial Report of the PDP Work Team * Brief status report & next steps (Jeff Neuman or Marika Konings) 5.2 Operations Steering Committee (OSC) 5.2.1 OSC Recommendations from the Communications & Coordination Work Team * Refer to: Final recommendations: http://gnso.icann.org/drafts/cct-consolidated-report-final-09apr10-en.pdf * Refer to Public comments: http://forum.icann.org/lists/cct-recommendations/ * Refer to public comment summary & analysis: http://forum.icann.org/lists/cct-recommendations/msg00004.html * Brief overview of recommendations & comments (Ken Bour) * Questions/Comments? * Motion: https://st.icann.org/gnso-council/index.cgi?23_june_motions * Discussion (Council & Audience) 5.2.2 OSC Recommendations from the GCOT & the CSG WTs * Motion: https://st.icann.org/gnso-council/index.cgi?23_june_motions 5.3 Status Reports for Remaining GNSO Improvements Projects * GNSO Council Operations (GCOT) Recommendations * GNSO Constituency & Stakeholder Group (CSG) Recommendations 5.4 Implementation Status Reports for Approved GNSO Improvement Recommendations * Council Operations Work Team (Julie Hedlund) * Constituency & Stakeholder Group Work Team (Julie Hedlund) 5.5 Discussion (Council & Audience) Item 6 Reports from Working Groups (30 Minutes) Note: Audience comments & questions will be deferred until after all reports are given. 6.1 Vertical Integration PDP Working Group * Progress report (Roberto Gaetano &/or Mikey O'Connor or Margie Milam) * Summary of discussion from the VI WG session on Saturday (Margie Milam) * Council questions? * Next steps? 6.2 The Registration Abuse Policies Working Group * Refer to Final Report: http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf * Summary of discussion from the RAP WG session on Sunday (Marika Konings) * Council questions * Next steps? 6.3 Inter-Registrar Transfer Policy (IRTP) Part B PDP WG * Refer to Initial Report: http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf * Council questions * Next Steps? 6.4 Post Expiration Domain Name Renewal (PEDNR) PDP WG * Refer to Initial Report: http://gnso.icann.org/issues/pednr/pednr-initial-report-31may10-en.pdf * Council questions * Next Steps? 6.5 Council and Audience discussion Item 7: Other Business (20 minutes) 7.1 Joint Community DNS-CERT WG * Request from ccNSO re. the possible establishment of a joint DNS-CERT WG with the ccNSO: http://gnso.icann.org/mailing-lists/archives/council/msg09050.html * Discussion (Council & Audience) * GNSO support? * Volunteers for charter drafting team (DT)? o Volunteers to date: * Terry Davis (NCA) * Rafik Dammak (NCSG) * Greg Aaron (RySG, Afilias) * Kathy Kleiman (RySG, PIR) * Keith Drazek (RySG, VeriSign) * Mike Rodenbaugh (CSG, CBUC) * Zahid Jamil (CSG, CBUC) o Any additional volunteers? Item 8: Open Microphone (30 minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)<http://www.icann.org/en/general/bylaws.htm> 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; c. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); d. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; e. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and f. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)<http://gnso.icann.org/meetings/gnso-operating-procedures-clean-12nov09-en.pd...> Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: a. Initiate a policy development process; b. Forward a policy recommendation to the Board; c. Recommend amendments to the ICANN Bylaws; d. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 06:00 ---------------------------------------------------------------------------- California, USA (PST) UTC-8+0DST 23:00 Tuesday 22 June Cedar Rapids, USA (CST) UTC-6+0DST 01:00 New York/Washington DC, USA (EST) UTC-5+0DST 02:00 Buenos Aires, Argentina UTC-3+0DST 03:00 Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 03:00 Dublin, Ireland (GMT) UTC+0DST 07:00 Brussels, Belgium (CET) UTC+1+0DST 08:00 Darmstadt, Germany (CET) UTC+1+0DST 08:00 Paris, France (CET) UTC+1+0DST 08:00 Moscow, Russian Federation (MSK) UTC+3+0DST 10:00 Karachi, Pakistan UTC+5+0DST 11:00 Hong Kong, China UTC+8+0DST 14:00 Tokyo, Japan UTC+9+0DST 15:00 Melbourne,/Sydney Australia (EDT) UTC+10+1DST 16:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2010, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com