All, As is customary, a Vice Chair will be responsible for co-coordinating the meeting schedule. David Cake for Singapore and Volker Greimann for London. As both are first-time co-ordinators, Glen and I will work closely with them for these two meetings. Please do flag up any issues, conflicts, WG requirements (liaisons to WG's please note!) for the schedule of the Council in Singapore. I plan to arrive in time for Friday (there is a meeting of the SO & AC chairs with Fadi Chehade and David Olive on the Friday afternoon.). The development meeting we held on second Friday of the Buenos Aires meeting is currently envisaged to be an annual event coincident with the ICANN Annual Meeting so the next one should (funding permitting) be L.A. in October. That said, it's a useful reminder that there may be some themes or ideas from the Buenos Aires development meeting that we will want to pick up in Singapore. Jonathan From: Mike O'Connor [mailto:mike@haven2.com] Sent: 13 January 2014 12:42 To: David Cake Cc: Council Subject: Re: [council] if there are any events planned either before or after the Singapore meeting, now would be a good time to know about them thanks David, i'm looking at a flight that will get me in around 1am on Friday - the Minneapolis/St Paul party flight. so i'll look forward to the NCUC meeting. any rumors of a "post-meeting meeting" like last time? my flight out is also crazy-early AM, so i'd need to bump out a day to accommodate anything on the Friday-after. On Jan 13, 2014, at 6:38 AM, David Cake <dave@difference.com.au> wrote: There will be an NCUC run policy conference on the Friday before, which will focus on discussion of broader Internet governance issues (such as the upcoming Brazil meeting, 1net, etc), but may also include some discussions more specific to ICANN. While it is an NCUC run event, speakers will be varied. We are hoping it will be an interesting event that some people might consider worth an early arrival. Regards David On 13 Jan 2014, at 8:28 pm, Mike O'Connor <mike@haven2.com> wrote: hi all, i'm just settling in to do the travel booking for Singapore. is anybody contemplating meetings i'd miss if i roll in *really* early Friday morning and head out mid-day on the following Friday? people had to jump through a bunch of hoops the last time because of meetings that got scheduled before *and* after the meeting. and they were announced after i'd booked my travel. just checking. thanks, mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com <http://www.haven2.com/> , HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)

Thanks Mikey, Good points. Some of which may have up during our development or wrap-up sessions. On the prep for GAC / Board / ccNSO, we have been much better at doing so (in advance) over the past few ICANN meetings and the impact has, in my view, been positive. Jonathan From: Mike O'Connor [mailto:mike@haven2.com] Sent: 13 January 2014 13:56 To: <jrobinson@afilias.info> Robinson Cc: David Cake; Council Subject: Council Singapore schedule i'm bouncing this thread over to a more general heading. i'm coming at this as an observer of many weekend sessions and dreading the fact that now i'll have to sit through the whole thing. let's consider taking a look at improving them if we can. here are some ideas - set out a small number of things that we'd like to focus on and accomplish with the two days and then build a schedule to get those done. - do "zero based" scheduling. just because an item has been on the agenda forever shouldn't give it special treatment. if it's advancing our goals, great. if it's not, let's consider some other way to address the topic (more list action, more frequent Council teleconferences, whatever) - do the "prepare for the meeting with GAC/Board/ccNSO" discussions *before* we get to Singapore - preferably on the list or with an extra teleconference, with SG and constituency leaders included in the conversation - create some significant breaks in the day rather than a solid/packed schedule from dawn until dusk. i'm partly coming at this for health reasons - sitting for 10 hours straight can have some interesting consequences for old geezers like me. - raise the ratio of active to inactive participants - maybe create some "breakout" sessions where birds of a feather can have more participatory discussion and then come back to the full group with summaries. the trouble with huge "single-threaded" meetings is we lose a giant opportunity to hear from each other. just sayin' mikey On Jan 13, 2014, at 7:34 AM, Jonathan Robinson <jrobinson@afilias.info> wrote: All, As is customary, a Vice Chair will be responsible for co-coordinating the meeting schedule. David Cake for Singapore and Volker Greimann for London. As both are first-time co-ordinators, Glen and I will work closely with them for these two meetings. Please do flag up any issues, conflicts, WG requirements (liaisons to WG's please note!) for the schedule of the Council in Singapore. I plan to arrive in time for Friday (there is a meeting of the SO & AC chairs with Fadi Chehade and David Olive on the Friday afternoon.). The development meeting we held on second Friday of the Buenos Aires meeting is currently envisaged to be an annual event coincident with the ICANN Annual Meeting so the next one should (funding permitting) be L.A. in October. That said, it's a useful reminder that there may be some themes or ideas from the Buenos Aires development meeting that we will want to pick up in Singapore. Jonathan PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)

I am new to this, but these are excellent suggestions. Dan From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Mike O'Connor Sent: Monday, January 13, 2014 7:56 AM To: <jrobinson@afilias.info> Robinson Cc: David Cake; Council Subject: [council] Council Singapore schedule i'm bouncing this thread over to a more general heading... i'm coming at this as an observer of many weekend sessions and dreading the fact that now i'll have to sit through the whole thing. let's consider taking a look at improving them if we can. here are some ideas - set out a small number of things that we'd like to focus on and accomplish with the two days and then build a schedule to get those done. - do "zero based" scheduling. just because an item has been on the agenda forever shouldn't give it special treatment. if it's advancing our goals, great. if it's not, let's consider some other way to address the topic (more list action, more frequent Council teleconferences, whatever) - do the "prepare for the meeting with GAC/Board/ccNSO" discussions *before* we get to Singapore - preferably on the list or with an extra teleconference, with SG and constituency leaders included in the conversation - create some significant breaks in the day rather than a solid/packed schedule from dawn until dusk. i'm partly coming at this for health reasons - sitting for 10 hours straight can have some interesting consequences for old geezers like me. - raise the ratio of active to inactive participants - maybe create some "breakout" sessions where birds of a feather can have more participatory discussion and then come back to the full group with summaries. the trouble with huge "single-threaded" meetings is we lose a giant opportunity to hear from each other. just sayin' mikey On Jan 13, 2014, at 7:34 AM, Jonathan Robinson <jrobinson@afilias.info<mailto:jrobinson@afilias.info>> wrote: All, As is customary, a Vice Chair will be responsible for co-coordinating the meeting schedule. David Cake for Singapore and Volker Greimann for London. As both are first-time co-ordinators, Glen and I will work closely with them for these two meetings. Please do flag up any issues, conflicts, WG requirements (liaisons to WG's please note!) for the schedule of the Council in Singapore. I plan to arrive in time for Friday (there is a meeting of the SO & AC chairs with Fadi Chehade and David Olive on the Friday afternoon.). The development meeting we held on second Friday of the Buenos Aires meeting is currently envisaged to be an annual event coincident with the ICANN Annual Meeting so the next one should (funding permitting) be L.A. in October. That said, it's a useful reminder that there may be some themes or ideas from the Buenos Aires development meeting that we will want to pick up in Singapore. Jonathan PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com<http://www.haven2.com>, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)