All, As per the Council meeting of 8th May 2014, please see below. Thanks, Jonathan From: Jonathan Robinson [mailto:jrobinson@afilias.info] Sent: 14 May 2014 09:59 To: soac-chairs@icann.org Subject: FW: [council] Call for GNSO Members - Forming GNSO Review Working Party Importance: High Dear ICANN Colleagues, Please see below for the comprehensive note on a call for volunteers for a GNSO Review Working Party. The GNSO Review Working Party will comprise volunteers from the GNSO community and mirror the make-up of the GNSO Council (more detail below). Please Note: Involvement of the GNSO community as well as input and participation from the broader community are important components of this review process. Therefore, this is an invitation to all ICANN SO & AC’s to nominate up to one observer participant each to join the working party, again mirroring the GNSO Council, where each SO & AC has a standing invitation to join the GNSO Council as an observer. With the GNSO Council, this is currently taken up by the ALAC and the ccNSO. If you would like to nominate an observer participant to the GNSO Review Working Party, please do so as soon as possible and in any event ideally by Monday 19 May 2014. Thank-you for your prompt consideration of this invitation. Best wishes, Jonathan Jonathan Robinson Chair ICANN GNSO Council <mailto:jonathan.robinson@ipracon.com> jonathan.robinson@ipracon.com Tel: +44 (0)20 7993 6103 skype: jonathan.m.r From: Glen de Saint Géry <Glen@icann.org> Date: Monday 12 May 2014 08:52 To: GNSO Council List <council@gnso.icann.org> Subject: [council] Call for GNSO Members - Forming GNSO Review Working Party Call for GNSO Members - Forming GNSO Review Working Party Summary Following the GNSO Council meeting on 8 May 2014, the GNSO Council would like to extend the invitation to join the GNSO Review Working Party to members of the GNSO community. The make-up of the Working Party is expected to reflect that of the GNSO community, with the opportunity for other Supporting Organizations and Advisory Committees to appoint an observer should they decide so. Tasks of the GNSO Review Working Group Party The task of the GNSO Review Working Group Party will be to: 1. Function as a liaison between the GNSO, the independent examiner and the Board’s Structural Improvements Committee; 2. Provide input on review criteria and the 360 Assessment[1]; 3. Serve as additional conduit for input from, and requests to, GNSO constituencies/stakeholder groups, Council; 4. Act as sounding board: offer objective guidance, reactions and comments to any preliminary conclusions and assessment and helping to ensure the draft report issued by the independent examiner accurately reflects the GNSO structure, scope and dynamics; 5. Coordinate with the GNSO community to prepare an Implementation Plan and champion implementation of improvement activities; 6. Perform support communication/awareness activities to encourage participation. Volunteer Requirements The membership of the GNSO Review Working Party is proposed to include members representing the diversity of the GNSO community, mirroring the make-up of the GNSO Council (up to 3 representatives from the Registry Stakeholder Group, up to 3 representatives from the Registrar Stakeholder Group, up to 2 representatives from the Nominating Committee appointees, up to 2 representatives from the Business Constituency, up to 2 representative from the Intellectual Property Constituency, up to 2 representatives from the Internet Service and Connectivity Providers Constituency, up to 6 representatives from the Non-Commercial Stakeholder Group, in addition to the possibility for other SO/ACs to appoint 1 observer to the effort). The activities of the GNSO Review Working Party will be conducted in an open and fully transparent manner. Knowledge of the GNSO structure and operations as well as experience in evaluating performance and processes based on a set of objective criteria would be useful. Members are expected to participate actively and to devote sufficient time to the process. Time commitment is expected to be 50 – 80 hours within the next 9 months, with work commencing immediately. Commitment to and compliance with ICANN’s bottom-up, multistakeholder model, and accountability and transparency ethics are a requirement. Submitting candidates Each Stakeholder Group / Constituency is expected to determine their own process for selecting members for this effort taking into account the requirements, especially in relation to expected time commitment listed above. Stakeholder Groups/Constituencies may, but are not required to fill all the slots allocated to their respective groups. Ideally the names of the proposed candidates are submitted by Monday 19 May at the latest as work has already commenced. The names of the proposed candidates should be submitted to the GNSO Secretariat ( <mailto:gnso.secretariat@gnso.icann.org> gnso.secretariat@gnso.icann.org). Background The objective of the GNSO Review[2] is to examine organizational effectiveness of the GNSO, including its structure components (GNSO Council, GNSO Working Groups, GNSO Stakeholder Groups and Constituencies). The review scheduled to begin on or about 1 July 2014 will be tightly scoped based on objective and quantifiable criteria provided to the independent examiner. Involvement of the GNSO community as well as input and participation from the broader community are important components of this review process. As discussed in GNSO Council meetings, the Structural Improvements Committee of the Board (SIC) has requested that a GNSO Review Working Party be assembled to function as a liaison between the GNSO, the independent examiner and the SIC, to provide input on review criteria and the 360 Assessment, coordinate interviews and objectively supply clarification and responses to the draft findings and recommendations. Once a final report is issued and the Board takes action on it, as appropriate, the GNSO Review Working Party is expected to coordinate with the GNSO community to prepare an Implementation Plan and champion implementation of improvement activities. Please see the recent <http://gnso.icann.org/en/announcements/announcement-22apr14-en.htm> announcement about the GNSO Review for additional information and background. Further Information Forming GNSO Review Working Party Call for GNSO Members - Forming GNSO Review Working Party Summary Following the GNSO Council meeting on 8 May 2014, the GNSO Council would like to extend the invitation to join the GNSO Review Working Party to members of the GNSO community. The make-up of the Working Party is expected to reflect that of the GNSO community, with the opportunity for other Supporting Organizations and Advisory Committees to appoint an observer should they decide so. Tasks of the GNSO Review Working Group Party The task of the GNSO Review Working Group Party will be to: 7. Function as a liaison between the GNSO, the independent examiner and the Board’s Structural Improvements Committee; 8. Provide input on review criteria and the 360 Assessment[3]; 9. Serve as additional conduit for input from, and requests to, GNSO constituencies/stakeholder groups, Council; 10. Act as sounding board: offer objective guidance, reactions and comments to any preliminary conclusions and assessment and helping to ensure the draft report issued by the independent examiner accurately reflects the GNSO structure, scope and dynamics; 11. Coordinate with the GNSO community to prepare an Implementation Plan and champion implementation of improvement activities; 12. Perform support communication/awareness activities to encourage participation. Volunteer Requirements The membership of the GNSO Review Working Party is proposed to include members representing the diversity of the GNSO community, mirroring the make-up of the GNSO Council (up to 3 representatives from the Registry Stakeholder Group, up to 3 representatives from the Registrar Stakeholder Group, up to 2 representatives from the Nominating Committee appointees, up to 2 representatives from the Business Constituency, up to 2 representative from the Intellectual Property Constituency, up to 2 representatives from the Internet Service and Connectivity Providers Constituency, up to 6 representatives from the Non-Commercial Stakeholder Group, in addition to the possibility for other SO/ACs to appoint 1 observer to the effort). The activities of the GNSO Review Working Party will be conducted in an open and fully transparent manner. Knowledge of the GNSO structure and operations as well as experience in evaluating performance and processes based on a set of objective criteria would be useful. Members are expected to participate actively and to devote sufficient time to the process. Time commitment is expected to be 50 – 80 hours within the next 9 months, with work commencing immediately. Commitment to and compliance with ICANN’s bottom-up, multi-stakeholder model, and accountability and transparency ethics are a requirement. Submitting candidates Each Stakeholder Group / Constituency is expected to determine their own process for selecting members for this effort taking into account the requirements, especially in relation to expected time commitment listed above. Stakeholder Groups/Constituencies may, but are not required to fill all the slots allocated to their respective groups. Ideally the names of the proposed candidates are submitted by Monday 19 May at the latest as work has already commenced. The names of the proposed candidates should be submitted to the GNSO Secretariat ( <mailto:gnso.secretariat@gnso.icann.org> gnso.secretariat@gnso.icann.org). Background The objective of the GNSO Review[4] is to examine organizational effectiveness of the GNSO, including its structure components (GNSO Council, GNSO Working Groups, GNSO Stakeholder Groups and Constituencies). The review scheduled to begin on or about 1 July 2014 will be tightly scoped based on objective and quantifiable criteria provided to the independent examiner. Involvement of the GNSO community as well as input and participation from the broader community are important components of this review process. As discussed in GNSO Council meetings, the Structural Improvements Committee of the Board (SIC) has requested that a GNSO Review Working Party be assembled to function as a liaison between the GNSO, the independent examiner and the SIC, to provide input on review criteria and the 360 Assessment, coordinate interviews and objectively supply clarification and responses to the draft findings and recommendations. Once a final report is issued and the Board takes action on it, as appropriate, the GNSO Review Working Party is expected to coordinate with the GNSO community to prepare an Implementation Plan and champion implementation of improvement activities. Please see the recent <http://gnso.icann.org/en/announcements/announcement-22apr14-en.htm> announcement about the GNSO Review for additional information and background. Further Information · Forming GNSO Review Working Party <http://gnso.icann.org/en/drafts/gnso-review-06may14-en.pdf> · GNSO Review Webinar <http://www.icann.org/en/news/announcements/announcement-2-23apr14-en.htm.> Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org _____ _____ _____ [1]360 Assessment is an online mechanism to collect and summarize feedback from members of the GNSO community — a "self-review" relative to objective and quantifiable criteria. Interested members of other ICANN organizations, Board and staff also may offer feedback. [2] GNSO Review is mandated by ICANN’s Bylaws <http://www.icann.org/en/about/governance/bylaws#IV> . [3]360 Assessment is an online mechanism to collect and summarize feedback from members of the GNSO community — a "self-review" relative to objective and quantifiable criteria. Interested members of other ICANN organizations, Board and staff also may offer feedback. [4] GNSO Review is mandated by ICANN’s Bylaws <http://www.icann.org/en/about/governance/bylaws#IV> .