Dear All, Kindly find herewith the update of week 29 October Hadia From: ICANN Policy Staff [mailto:policy-staff@icann.org] Sent: Tuesday, November 06, 2018 10:15 PM To: Hadia Abdelsalam Mokhtar EL miniawi Subject: Read the EPDP Update - Week of 29 October [http://r20.rs6.net/on.jsp?ca=a4696896-200d-4302-934e-a82c4be703e5&a=11220258...] [http://files.constantcontact.com/304b3fd3501/56a69255-40e1-45ae-92f9-4e332fc...] EPDP on the Temporary Specification for gTLD Registration Data Update for Week of 29 October 2018 [http://files.constantcontact.com/304b3fd3501/bb70d337-f273-4102-bcd0-89b2b1a...] WHAT HAPPENED THIS WEEK? Overview As a recap, The EPDP Team met four times during ICANN63, and pursuant to the EPDP Team’s draft work plan<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...>, the primary goal of the meetings was to finalize the EPDP Team’s recommendations for its Initial Report. In working through its charter questions<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...>, the EPDP Team continued to discuss purposes for processing registration data, related processing activities, lawful bases of processing activities, et.al. The EPDP Team also presented during a High Interest Topic Session<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...>, during which representatives from the EPDP Team presented an overview of the EPDP Team’s composition, scope, progress, working methodology, and expected next steps in relation to the publication of its Initial Report. The EPDP Team will be publishing its Initial Report shortly and following the publication, the EPDP Team will welcome the community’s submission of public comments. [http://files.constantcontact.com/304b3fd3501/0fd873dd-efe0-44c9-885b-2f2bb11...] The Team continued working through the data elements workbooks<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...>; this week, we focused on: · Purpose E (registry): Provide mechanisms for safeguarding Registered Name Holders' Registration Data in the event of a business or technical failure, or other unavailability of a Registrar or Registry Operator; · Purpose M: Coordinate, operationalize and facilitate policies for resolution of disputes regarding or relating to the registration of domain names (as opposed to the use of such domain names), namely, the UDRP, URS, PDDRP, RDDRP and future-developed domain name registration-related dispute procedures for which it is established that the processing of personal data is necessary; and · Purpose N: Enabling validation of Registered Name Holder satisfaction (fulfillment) of gTLD registration policy eligibility criteria. The Leadership Team led the Team through the first iteration of the draft Initial Report<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...>. There is highlighting and color-coding within the draft report to emphasize outstanding issues. · Items highlighted in yellow are flags for staff to populate supporting documentation (such as completed data elements workbooks, once reviewed by the EPDP Team). · Items highlighted in blue reflect documents still under discussion, e.g., Small Team 1 and 2 language that is not yet finalized. Blue highlights also denote areas where ICANN Support Staff has suggested language for the Team to review. Staff-suggested language appears in brackets. · Items highlighted in red have not been discussed in detail, and it would be helpful if EPDP Team members volunteer to provide draft responses to red items. Risk The EPDP team is working toward issuing the Initial Report by 19 November based on the newly-adjusted timeline shared during ICANN63 (with a delay of 2 weeks to the previous timeline and milestone of 5 November). Leadership and support team set a tight schedule post-ICANN63 to get EPDP team members feedback and comments to finalize the Initial Report. Depending the groups comments and feedback on several outstanding items or requests to revisit previous deliberations, there is a risk of delay for finalizing the report by the deadline. [http://files.constantcontact.com/304b3fd3501/94e4d20f-a89e-4b9e-9bbf-4bd4356...] WHAT IS ON NEXT WEEK'S AGENDA? The Leadership Team will present the review and editing methodology to the EPDP Team, and the EPDP Team will address any outstanding issues flagged within the draft Initial Report. [http://files.constantcontact.com/304b3fd3501/e36580aa-b435-4cc6-a1ad-2d6910f...] STATUS REPORT RED Serious Delay/Issues AMBER Manageable Delay/Issues GREEN No Delay/Issues Meeting # & Date Topic 1 Topic 2 Planned Deliverable(s) Status (#1) 1-Aug Orientation, Background, Operating Mode COMPLETE (#2) 7-Aug Temp Sepc Triage - Part 1 COMPLETE (#3) 9-Aug Temp Sepc Triage - Part 1 COMPLETE (#4) 14-Aug Temp Sepc Triage - Part 2 COMPLETE (#5) 16-Aug Temp Sepc Triage - Part 3 COMPLETE (#6) 21-Aug Temp Sepc Triage - Part 4 COMPLETE (#7) 28-Aug Proposed Approach to Deliberations COMPLETE (#8) 28-Aug Section 4.4 - Purposes for processing Triage report*; Appendix D, E, G - URS, UDRP, Transfers* COMPLETE (#9) 30-Aug Section 4.4 - Purposes for processing Appendix C - Data Processing Requirements - Activity & Role Chart COMPLETE (#10) 4-Sep Section 4.4 - Purposes for processing Appendix C - Data Processing Requirements - Activity & Role Chart Triage Report submitted to the Council on 13 Sep COMPLETE (#11) 6-Sep Appendix C.3 - Processor Requirements Appendix C - Data Processing Requirements - Activity & Role Chart COMPLETE (#12) 11-Sep Appendix C.3 - Processor Requirements Appendix A 2.1 & 3.0 - European Economic Area Redline 4.4 - deliverable terminated COMPLETE (#13) 13-Sep Appendix A 2.2-2.4 - Redacted data set* Appendix A 2.1 & 3.0 - European Economic Area Data Elements Survey to be used during F2F meeting COMPLETE (#14) 18-Sep Appendix A 2.2-2.4 - Redacted data set* Sections 5,6,7 Registry / Registrar Requirements Redline Appendix C - deliverable terminated COMPLETE (#15) 20-Sep Section 7.2 Consent Sections 5,6,7 Registry / Registrar Requirements Redline Appendix A 2.1, 2.2-2.4, 3.0 - deliverable terminated COMPLETE (--) 24-Sep LA - Roadmap, Purposes, Data Elements for Processing COMPLETE (--) 25-Sep LA - Roadmap, Purposes, Data Elements for Processing Short list of ICANN purposes COMPLETE (--) 26-Sep LA - Roadmap, Purposes, Data Elements for Processing Data elements matrix per discussed ICANN purposes COMPLETE (#16) 2-Oct Legal Basis for Purposes and related processing activities Review Data Elements Workbook C Next version of Workbook C COMPLETE (#17) 4-Oct Review Data Elements Workbook F - Compliance Review Data Elements Workbook N - Ry Eligibility Requirements Next versions of Workbooks F, N COMPLETE (#18) 9-Oct Review Data Elements Workbook A - Rt Rights Review Data Elements Workbook M & N Next versions of Workbooks A, M, N COMPLETE (#19) 11-Oct Review Data Elements Workbook B - lawful disclosure Prepare for ICANN meeting Next versions of Workbook B COMPLETE (#20) 16-Oct Prepare for ICANN meeting ICANN63 meeting materials, ICANN Purposes and lawful basis, Data Elements Workbooks COMPLETE (--) 20-Oct ICANN63 Barcelona - EPDP Team Purpose A & B COMPLETE (--) 21-Oct ICANN63 Barcelona - HIT COMPLETE (--) 24-Oct ICANN63 Barcelona - EPDP Team Legal vs. Natural; Geographic Basis; Reasonable Access agreements COMPLETE (--) 25-Oct ICANN63 Barcelona - EPDP Team Redaction agreement COMPLETE (#21) 30-Oct Review Workbooks M & N Confirm Workbooks M & N COMPLETE (#22) 1-Nov Review Workbooks E-Ry & E-Rr, Initial Report Confirm Workbooks E-Rr & E-Ry; review 1st draft Initial Report (#23) 6-Nov Review Initial Report & Workbooks (#24) 8-Nov Review Initial Report & Workbooks (#25) 13-Nov Review Initial Report & Workbooks (#26) 15-Nov Review Initial Report & Workbooks (--) 19-Nov Publish Initial Report & Public Comment (30 days) Initial Report (--) 19-Dec Public Comment period close on the Initial Report Public Comment period close (--) 1-Feb Submission of Final Report to the GNSO Council Final Report (--) 15-Feb Approval of Final Report and Recommendations by the GNSO Council (--) 22-Feb Report to the Board (--) 23-Feb Publish Recommendations for Public Comment (30 days) Optional Public Forum Discussion (--) 23-Feb Inform GAC if Recommendations affect public policy (--) 25-Mar Recommendations for Public Comment close (30 days) (--) 15-Apr Board Paper (--) 14-May Board consideration / approval [http://files.constantcontact.com/304b3fd3501/a811f585-9f57-440e-a06b-8e8ab9e...] MULTIMEDIA Update on EPDP Team Progress in ICANN63 The EPDP Leadership Team discussed what the team accomplished during ICANN63. Watch the video interview HERE<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...> [http://files.constantcontact.com/304b3fd3501/8a689d7c-fc76-40e8-b8e7-2aa608c061c4.png]<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTRhNzX-MKTyHVBBwQXd7OQqg60Bo_1pjFfx0XZrHarVUesdy1Tb5GAxPitdFb2WdPVUmGYaJG08n9GF0sbyGTa_cVt-_QdGnpbpl6IVjTZw==&c=2TPXEiOZkTdJ66ZCq7_PjFSRAxCdQPPbfAd7ks8UxQc7K7p1j0SUVA==&ch=KaDtEZL2bSTVY5eHjAu9tC6UdJapiIuBnZ_eVJoP59QUU3jFsHp3JQ==> Photos of the EPDP Team in ICANN63, including during working sessions and the High Interest Topic session, can be found on ICANN Flickr<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...> [http://files.constantcontact.com/304b3fd3501/dd9c0397-65f5-4ee9-aefe-e8a9229...] [http://files.constantcontact.com/304b3fd3501/8a00e788-ae26-42bf-bc95-2a0c9f8...] [http://files.constantcontact.com/304b3fd3501/09e6b505-0131-41fa-bbf4-b3160df...] [http://files.constantcontact.com/304b3fd3501/9b202037-926a-48d3-bb7f-13720a1...] More Information · Workspace Wiki<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...> · Charter<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...> · Timeline/Work Plan/Project Plan/Budget Fact Sheet<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...> · GNSO Website<http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...> If you would like to follow this effort as an observer, please email the GNSO Secretariat<mailto:gnso-secs@icann.org> Follow the GNSO on Twitter [Twitter] <http://r20.rs6.net/tn.jsp?f=001ZWW0BnMjk9ilojpdPi_FHuN9oNsd9SPV3t6EbMIru2iTR...> ICANN | 12025 Waterfront Drive, Suite 300, Los Angeles, CA 90094-2536 Unsubscribe hadia@tra.gov.eg<https://visitor.constantcontact.com/do?p=un&m=00115LrDzKl3LoTB9FWCDiE2A%3D&c...> Update Profile<https://visitor.constantcontact.com/do?p=oo&m=00115LrDzKl3LoTB9FWCDiE2A%3D&c...> | About our service provider<http://www.constantcontact.com/legal/service-provider?cc=about-service-provi...> Sent by policy-staff@icann.org<mailto:policy-staff@icann.org> in collaboration with [Trusted Email from Constant Contact - Try it FREE today.]<http://www.constantcontact.com/index.jsp?cc=nge> Try it free today<http://www.constantcontact.com/index.jsp?cc=nge>