November 2014 - CWG-Stewardship

Last Reminder for participants: F2F attendance needed by 7 November
by Grace Abuhamad Nov. 7, 2014

Nov. 7, 2014

Hi all, Currently, I have 19 members and 10 participants confirmed for in-person attendance at the F2F meeting in Frankfurt. Please let me know by 7 November if you plan to attend the F2F meeting in person. This is so that ICANN can arrange space and logistics adequately. After 7 November, I will no longer accept requests or confirmation for in-person attendance. For a list of confirmed members and participants, please see: https://community.icann.org/x/mC7xAg As a reminder for those who are new to the CWG, here are the parameters around F2F attendance: 1. ICANN will offer travel support to the 19 CWG members only <https://community.icann.org/x/1QrxAg> , but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense). 2. The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed. 3. Alternates will be eligible for travel funding if and only if they are a current participant of the CWG and approved by their SO/AC to serve as an alternate. 4. The F2F meeting is a working meeting for the CWG. Like all CWG meetings, attendance is limited to CWG members and participants. Since anyone can join the CWG as a participant, if you know of someone who is interested in the work of the CWG, please encourage them to join. If you have any questions, please contact me. For more information about the F2F meeting, please see: https://community.icann.org/x/iy3xAg This is the last reminder I will send, so thank you for bearing with my many emails, Grace From: Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Tuesday, November 4, 2014 10:43 AM To: <cwg-stewardship(a)icann.org> Subject: Reminder for participants: F2F attendance needed by 7 November Hi participants, Just a small reminder that I will need your confirmation by 7 November if you plan to attend the F2F meeting in person. This is so that ICANN can arrange space and logistics adequately. As of today, I have 10 participants confirmed. All 19 member spots will be filled (17 members and 2 alternates). Thank you, Grace

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Re: [CWG-Stewardship] IANA Stewardship Transition CWG RFP Section 2A Proposal 3 November 2014 Draft
by Marika Konings Nov. 6, 2014

Nov. 6, 2014

Chuck, sub-team members, Thanks for all your hard work on this document. Please find attached for your consideration some suggested edits in relation to the sections concerning the GNSO Policy Development Process. Best regards, Marika From: <Gomes>, Chuck Gomes <cgomes(a)verisign.com> Date: Monday 3 November 2014 23:22 To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] IANA Stewardship Transition CWG RFP Section 2A Proposal 3 November 2014 Draft Attached is a copy of the IANA Stewardship Transition CWG RFP Section 2A Proposal from Subgroup 1-2A-2B for review and comment by the full CWG. Note that there is one section that is still being worked and that is noted in this draft; hopefully that work will be completed this week. Lise has asked me to provide an overview of this as well as for the Section 1 draft that was distributed to the CWG list last Friday in the CWG meeting tomorrow. I will be happy to respond to any questions you have in the meeting tomorrow as well as on the list, and I am sure that other members of the subgroup would be happy to do the same. The subgroup will continue to serve as a resource for Sections 1 and 2A as the full CWG reviews them. We are currently working on Section 2B and hope to have a draft for that by the end of the week. I believe that all three sections will provide very helpful context for the work going on in Subgroup 3. Finally, let me acknowledge the members of our subgroup: · Allan MacGillivray (ccNSO) · Chuck Gomes (GNSO) Rapporteur/Coordinator · Kieren McCarthy · Seun Ojedeji (ALAC) · Tracy Hackshaw (GAC) · Fouad Bajwa (ALAC) · Olivier Crépin-Leblond (ALAC) · Paul Kane (ccTLD) · Holly Raiche (ALAC) · Martin Boyle (ccNSO) · Sivasubramanian Muthusamy (ALAC) · Phil Corwin (GNSO) I also want to express thanks to Bernie Turcotte because he has been an invaluable asset in the staff support he has provided to our team. And special thanks need to be said to Kieren for using his excellent writing abilities and spending extremely long hours editing our documents. We are not done with our work yet, but it has been a good team effort so far. Chuck ³This message (including any attachments) is intended only for the use of the individual or entity to which it is addressed, and may contain information that is non-public, proprietary, privileged, confidential and exempt from disclosure under applicable law or may be constituted as attorney work product. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this message in error, notify sender immediately and delete this message immediately.²

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Edits for RFP Sections 1 & 2A
by Gomes, Chuck Nov. 5, 2014

Nov. 5, 2014

Please provide any edits you may have for the draft proposals for RFP Sections 1 & 2A using the redline function in Microsoft Word and save the file with your name. Otherwise, the task of managing edits will be unmanageable. Chuck “This message (including any attachments) is intended only for the use of the individual or entity to which it is addressed, and may contain information that is non-public, proprietary, privileged, confidential and exempt from disclosure under applicable law or may be constituted as attorney work product. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this message in error, notify sender immediately and delete this message immediately.”

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Transcript from 4 November meeting
by Grace Abuhamad Nov. 4, 2014

Nov. 4, 2014

Hi all, Notes, recordings, transcript have all been added to this wiki page for today's meeting: https://community.icann.org/x/DizxAg. Also listed are all the documents that were presented on today's call. I generally post documents under "CWG Documents > Current Drafts" but I figured this was also easy for reference purposes. In addition, the translated transcripts have been posted for the October 6 meeting <https://community.icann.org/x/bR-xAg > and the October 13 meeting <https://community.icann.org/x/8CLxAg> . As I explained on the call, there is a bit of a backlog due to ICANN51, but the team is working hard to deliver the translations as close to the time I request them as possible. Best, Grace

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Notes and action items CWG call 4 November 2014
by Bart Boswinkel Nov. 4, 2014

Nov. 4, 2014

Dear all, Please find included notes and action items todays call --------------------- Meeting #5 -- CWG on Naming Related Functions Tuesday, 4 November 14:00 - 16:00 UTC Link to the Wiki: https://community.icann.org/x/37fhAg Agenda 1. Welcome & Roll Call 2. Notes from last meeting & Review of action items - Update on progress to date - Update on summary of subgroup 3 discussions 3. Second reading of Principles 4. Third and final reading for Proposal on how to structure the work 5. Status on work – subgroups 6. Any other business - Update on the Drafting Team for Accountability CCWG 7 Summary of action items and agreed items Notes & Action Items 4/11 1. Welcome & Roll call Action staff: send out calender invites for all meetings in 2014 Rapoteurs RFP 1-2B appointed by the ub-groups Rapporteru RFP 3 will most likely to be appointed on call 6 November 2. Action items All completed, additional information email staff: discussion summary discussion on options. Project plan Activties CWG, purpose to track activites of CWG Will be send every week to inform mebers and particpants on progress of the CWG. If questions realting Project plan sent them to the list 3. Second reading Principles Call for discussion on principles on-line, no comments etc. Introduction by Martin Boyle on principles/ criteria as basis to test proposals Document is intended as strawman, for discussion ccTLD bias, developed in context of CENTR European ccTLD regional Organisation Core: Service levels , including decision aginst policy Redress mechanism Comments from today and next 48 hours on line will be consolidated in next version by Martin Action Martin Boyle: consolidate comments in next version to be shared with group and for discussion in Frankfurt 4. Third and final reading Working structure Addition to RFP 3, not intended to split the work, but to ensure items will be covered. No further comments on line or during the call, hence adopted 5. Status Work of Subgroups Draft on RFP 1 and RFP 2A open for comments and questions by the full group. To be submitted on email lists Sub Group RFP 1 report Presentation Chuck Gomes ( rapporteur) Structure: RFP 1 2A and 2B: basis for RFP 2A and RFP 2B i.e. RFP 2A and @B will refer back to RFP 1 RFP 1, follows structure of ICG RFP All rpovide comments on RFP 1 Includes differntiation and delineation of functions for ccTLDs and gTLDs Subgroup RFP 2A report RFP 2A critical for RFP 3 Modification of title: (IIA). Some Principles and Guideliens imprtant for context. Sources of policy are identifiesd in table, for some additonal comments are included Refernece in the foornotes to documents Exisitng arrangements Table shows main and supplemental sources Details to be proividd on process steps for delegation and redelgation of ccTLDs and gTLDs Action all: review RFP 2A and provide feed-back and input. Staff to track changes under auspicies of RFP 2A group Comments on-call RFP 2A Table format easier to present intricacies of gTLD delegation and redelegation process ccTLD first presented in narrative format, will be re-formated in table format as well Subgroup RFP 2B report RFP 2B realtes to current accountability and oversight mechanism Provide input for RFP 2C and RFP 3 Subgroup RFP 3 report Creating a starting point for RFP 3 work Thursday 6 Nomber 90 minutes call 14.00 UTC- 15.30 UTC. Action RFP 3 sub-group members: seek rapporteur Other groups ( RFP 4 and 5) also to seek rappoterus an dinform 6.AOB Cross Community on Accountability Drafting Team for Accountability CCWG has delivered a proposed charter to SO/ACs for adoption. Hopefully, all chartering organizations will have adopted the charter and sent out a call for members/volunteers by the end of November. Interpretation at F-2-F meeting F-2-F wil be treated similar way , same tools. Translation of transcript avaialble. Regularly 3 days 7. Summary action items * Action staff: send out calender invites for all meetings in 2014 * Action staff: sent project plan update in advance of all next calls, update standing item on agenda * Sub-team RFP 3 to appoint rapporteur and inform Grace * Sub-teams RFP 4 and 5 appoint rapporteur and inform Grace * All to provide comments and feed-back on Strawman Pirinciples in next 48 hours * Martin Boyle to conolidate commetns in next version * All provide input to email list on RFP 1 * Staff to consolidate comments in next version * All provide comments on RFP 2A * Sub-team to complete RFP 2A, and send out by end of this week * Staff to consolidate comments

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Reminder for participants: F2F attendance needed by 7 November
by Grace Abuhamad Nov. 4, 2014

Nov. 4, 2014

Hi participants, Just a small reminder that I will need your confirmation by 7 November if you plan to attend the F2F meeting in person. This is so that ICANN can arrange space and logistics adequately. As of today, I have 10 participants confirmed. All 19 member spots will be filled (17 members and 2 alternates). Thank you, Grace

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Meeting #5 - Quick comments
by Robert Guerra Nov. 4, 2014

Nov. 4, 2014

In regards to the call just now. Let me repeat a couple of comments that I made in the chat: Many thanks to Chuck and Kieren for their work on Sec 1 & 2A. The tables and processes outlined are very clear, and helpful to better understand which processes where IANA / NTIA are - and are not - involved. It is a great doc/summary. Overview & history is mentioned in ssac advisory 67 - https://www.icann.org/en/system/files/files/sac-067-en.pdf . - for 2.6. Would ssac 067 be helpful to add as an additional reference ? - for DRP’s listed, curious if board reconsideration appeal fits anywhere?

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IANA Stewardship Transition CWG RFP Section 2A Proposal – 3 November 2014 Draft
by Gomes, Chuck Nov. 3, 2014

Nov. 3, 2014

Attached is a copy of the IANA Stewardship Transition CWG RFP Section 2A Proposal from Subgroup 1-2A-2B for review and comment by the full CWG. Note that there is one section that is still being worked and that is noted in this draft; hopefully that work will be completed this week. Lise has asked me to provide an overview of this as well as for the Section 1 draft that was distributed to the CWG list last Friday in the CWG meeting tomorrow. I will be happy to respond to any questions you have in the meeting tomorrow as well as on the list, and I am sure that other members of the subgroup would be happy to do the same. The subgroup will continue to serve as a resource for Sections 1 and 2A as the full CWG reviews them. We are currently working on Section 2B and hope to have a draft for that by the end of the week. I believe that all three sections will provide very helpful context for the work going on in Subgroup 3. Finally, let me acknowledge the members of our subgroup: · Allan MacGillivray (ccNSO) · Chuck Gomes (GNSO) – Rapporteur/Coordinator · Kieren McCarthy · Seun Ojedeji (ALAC) · Tracy Hackshaw (GAC) · Fouad Bajwa (ALAC) · Olivier Crépin-Leblond (ALAC) · Paul Kane (ccTLD) · Holly Raiche (ALAC) · Martin Boyle (ccNSO) · Sivasubramanian Muthusamy (ALAC) · Phil Corwin (GNSO) I also want to express thanks to Bernie Turcotte because he has been an invaluable asset in the staff support he has provided to our team. And special thanks need to be said to Kieren for using his excellent writing abilities and spending extremely long hours editing our documents. We are not done with our work yet, but it has been a good team effort so far. Chuck “This message (including any attachments) is intended only for the use of the individual or entity to which it is addressed, and may contain information that is non-public, proprietary, privileged, confidential and exempt from disclosure under applicable law or may be constituted as attorney work product. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this message in error, notify sender immediately and delete this message immediately.”

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Revised agenda for call 4 November
by Grace Abuhamad Nov. 3, 2014

Nov. 3, 2014

Hi all, Given the feedback on the proposed agenda that was circulated last week, here is an updated agenda for the call tomorrow: Proposed Agenda: 1. Welcome & Roll Call 2. Notes from last meeting & Review of action items - Update on progress to date - Update on summary of subgroup 3 discussions 3. Second reading of Principles 4. Third and final reading for Proposal on how to structure the work 5. Status on work subgroups 6. Any other business - Update on the Drafting Team for Accountability CCWG 7. Summary of action items and agreed items

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30 Oct Meeting Action Item - RFP3 Summary of Options/Proposals
by Berry Cobb Nov. 3, 2014

Nov. 3, 2014

Lise, CWG-Stewardship Co-Chair and CWG Team, As requested during the last meeting, staff has reviewed the CWG-Stewardship email threads in view of summarizing for RFP3 "Options or Proposals" that have been discussed by members and participants. In doing so, we noticed the documentation that has been started by Guru Acharya and found that there was no additional value in creating new documentation at this stage. Guru's document includes a brief summary of the five options discussed to date, a table that compares the options by category, and it also highlights the comments from the mail list by members and participants for each of the options (see <https://docs.google.com/document/d/1B46mlsyZUFF4bZfeWgGCdqIQHCP2BMOy4KZU4Ri RiE8/edit> https://docs.google.com/document/d/1B46mlsyZUFF4bZfeWgGCdqIQHCP2BMOy4KZU4RiR iE8/edit). However, we did observe that this documentation does not distinguish between the two sub-tracks discussed at the last CWG meeting as derived from SAC068. It was suggested at the call last week: SAC068's description of the NTIA Responsibilities in its Executive Summary seems to capture this quite well: . The NTIA performs the role of IANA Functions Contract Administrator for all the requirements contained within the Contract. . As the Root Zone Management Process Administrator, NTIA's role can be described as the "Final Authorization Authority" for changes to the Root Zone content and contact information for the Top Level Delegations. This is the most significant technical and policy activity currently performed by NTIA that is related to IANA activities. Essentially SSAC has broken this down into: . The Contract Administrator which has responsibilities for creating an RFP, managing the RFP process, allocating the contract and monitoring the execution and enforcement of that contract; and . The Root Zone Management Administrator which is quite succinctly described as the "Final Authorization Authority" for changes to the Root Zone content and contact information for the Top Level Delegations As such, it was proposed to further break down the deliberations in CWG-RFP3 into: . Replacement of NTIA's role as IANA Functions Contract Administrator . Replacement of NTIA's role as Root Zone Management Process Administrator We're hopeful that the summary provided by Guru will serve the purpose of a starting point for the RFP3 Sub-Team as well as the greater CWG, but if you are of the view that there is something additional that should be provided by staff at this stage to fulfil our action item, please let us know. Of course, if members or participants have any additional suggestions to further advance this documentation, please let staff know how we may be of assistance. Lastly, in preparation of RFP3's efforts, Greg Shatan as RFP3 Coordinator, sent an introductory email to the sub-group to inform their deliberations ( <http://mm.icann.org/pipermail/cwg-rfp3/2014-November/000019.html> http://mm.icann.org/pipermail/cwg-rfp3/2014-November/000019.html) It includes three attachments for the Sub-Team to review that also provides a proposed framework for evaluating proposals. Regards, Berry A. Cobb Internet Corporation for Assigned Names & Numbers 720.839.5735 mail(a)berrycobb.com @berrycobb

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