February 2016 - CWG-Stewardship

Doodle poll for CWG meeting regarding budget work and progress
by Brenda Brewer Feb. 4, 2016

Feb. 4, 2016

Dear all, Please see doodle link below and select your availability for a CWG meeting regarding budget work and progress, especially as it relates to the CCWG requirements. The meeting will be on Monday, 8 February or Tuesday, 9 February of next week based on results of this doodle. Thank you in advance for your speedy attention to this poll. http://doodle.com/poll/94w3fcc5pvcmek8d Kind regards, Brenda

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Update & Planning for Feb 4th Meeting of CWG
by Jonathan Robinson Feb. 4, 2016

Feb. 4, 2016

All, A couple of updates since our previous meeting and ahead of our meeting on Thursday Feb 4 @ 16h00 UTC. We are waiting for the final wording from CWG Accountability in relation to our requirements on IANA Budget and IRP but now expect that these will be satisfactorily dealt with. As per Grace's note on the CCWG agenda for their meeting today, these matters were subject to "final reading" by the CCWG today. On the series of questions presented by Sidley in preparation for drafting the proposed ICANN Bylaws to deal with the work of the CWG Stewardship, Grace's email of Jan 25 sought further input from our group. Essentially we have: a. Input from relevant DT leads (Thank-you!) b. Input from staff c. Remaining open questions Any input to point c above will be helpful. The plan (as per our last meeting and captured in Grace's email of Jan 25) was to review and provide input so that responses can be provided to Sidley after the Feb 4 Call. This work to be done via the mailing list by using the 'track changes' feature in Word. Staff will monitor the list and manage version control if needed. If there are outstanding issues, or disagreement on a response, this can be discussed further at the next meeting. If you are able to review the document (re-attached for convenience) and provide any input over the next 24 hours or so, that will be very helpful. Thank-you, Jonathan & Lise

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Confirming the agenda for Thursday & Update on CCWG-Accountability
by Grace Abuhamad Feb. 4, 2016

Feb. 4, 2016

Dear all, We are confirming the agenda for tomorrow¹s call with no change. Here below is a copy of what was sent on Monday: CWG-Stewardship Agenda: 1. Opening Remarks 2. Implementation Update 3. IANA IPR 4. CCWG-Accountability 5. ICANN Bylaws relating to CWG-Stewardship 6. AOB 7. Closing Remarks Update on CCWG-Accountability The CCWG-Accountability call on Tuesday went well for the CWG-Stewardship requirements. I¹ve provided some notes on the outcome below: * Agreement to move forward with IANA budget text (edited by Chuck and Jordan attached). * Agreement to move forward with a combination of solutions to address the IRP scope issue with PTI: include general provision regarding ICANN¹s obligation to cause the PTI to fulfill its obligations (the failure to do so would give rise to a standard IRP) and text to address SLA failures, etc. with an operational (rather than constitutional) standard of review. I will forward the documents to the CWG-Stewardship as soon as they are ready. The tracker is updated and attached to this email as well. A note on process Please note that the budget and the IRP documents are still undergoing revisions, so we will need to turn back to them later this week for the final text. The process is the CCWG-Accountability includes agreement, circulation of revised text to the group, and circulation of revised text to the lawyers. Once the lawyers have reviewed the text, the CCWG receives another version for 48h comment. If there are no comments, then this version is considered final. If there are comments on the lawyers¹ review, then the document goes through another round of edits between CCWG and lawyers. To date, no document has received comments after the lawyers¹ review. Latest CCWG-Accountability Blog Update Original posting: https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the-cc wg-accountability-co-chairs Leading into Marrakech: An Update from the CCWG-Accountability co-Chairs <https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the- ccwg-accountability-co-chairs#> <https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the-c cwg-accountability-co-chairs#> <https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the-c cwg-accountability-co-chairs#> <https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the-c cwg-accountability-co-chairs#> <https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the-c cwg-accountability-co-chairs#> <https://www.icann.org/news/blog/leading-into-marrakech-an-update-from-the-c cwg-accountability-co-chairs#> The Cross Community Working Group on Enhancing ICANN¹s Accountability (CCWG-Accountability) has ushered in 2016 with a full schedule and renewed dedication to its mission. Following the release of the staff report <https://www.icann.org/en/system/files/files/report-comments-draft-ccwg-acco untability-proposal-08jan16-en.pdf> and the summary of public comments <https://www.icann.org/en/system/files/files/summary-comments-draft-ccwg-acc ountability-proposal-08jan16-en.xlsx> , both of which were published on 8 January, the group wasted no time in setting up a rigorous schedule of conference calls for the rest of the month. The schedule was designed to enable inclusive and informed debates about the input received during the 21-day public comment period and the feedback provided by the six Chartering Organizations of CCWG-Accountability. The dedication of our members and participants, along with the increased involvement by members of the ICANN Board, has allowed us to make significant progress over the past four weeks. The collaborative environment has brought us even closer to our goal of a consensus proposal that will meet the requirements of the National Telecommunications and Information Administration (NTIA) and fulfill the dependencies of the CWG-Stewardship in the ICG Final Proposal. Here is the current status of each CCWG-Accountability Work Stream 1 Recommendations: Recommendation #1: Establishing an Empowered Community for Enforcing Community PowersFinalized. Recommendation #2: Empowering the Community Through Consensus: Engagement, Escalation, EnforcementFinal comments by CCWG-Accountability. Expect final by February 5th. Recommendation #3: Redefining ICANN¹s Bylaws as Standard Bylaws¹ and Fundamental BylawsFinalized. Recommendation #4: Ensuring Community Engagement in ICANN Decision-making: Seven New Community PowersEdits to reflect input on PTI budget (CWG-Stewardship) and indemnification language for removal of Directors by the Empowered Community. Recommendation #5: Changing Aspects ofICANN¹s Mission, Commitments and Core ValuesStill under discussion by the CCWG-Accountability. Recommendation #6: Reaffirming ICANN¹s Commitment to Respect Internationally Recognized Human Rights as it Carries Out its MissionFinal comments by CCWG-Accountability. Expect final by February 5th. Recommendation #7: Strengthening ICANN¹s Independent Review ProcessEdits to reflect input on applicability to PTI. Recommendation #8: Improving ICANN¹s Request for Reconsideration ProcessFinal comments by CCWG-Accountability. Expect final by February 5th. Recommendation #9: Incorporating the Affirmation of Commitments in ICANN¹s BylawsStill under discussion by the CCWG-Accountability. Recommendation #10: Incorporating the Affirmation of Commitments in ICANN¹s BylawsFinal draft to be reviewed by lawyers before final comments by CCWG-Accountability. Expect final by February 5th. Recommendation #11: Board Obligations with regards to Governmental Advisory CommitteeAdvice (Stress Test 18)Still under discussion by the CCWG-Accountability. Recommendation #12: Committing to Further Accountability Work in Work Stream 2Finalized. For the latest versions of all of the recommendations above, visit the CCWG-Accountability wiki <https://community.icann.org/x/8JVlAw> . After consensus has been reached on our few outstanding issues, the CCWG-Accountability will develop a ³supplemental² report of the Work Stream 1 Recommendations, including a summary of changes from the Third Draft Report. The supplemental report is currently being developed, and will go through an open and transparent process <http://mm.icann.org/pipermail/accountability-cross-community/attachments/20 160120/0e76810a/Timelineandnextsteps-0001.pdf> of 1) CCWG-Accountability consultation, 2) support staff editing/proofing, 3) co-Chair and Rapporteur finalization, 4) legal review and 5) final publication. Our hope is that the majority of changes from the Third Draft Report will relate to specificities of implementation rather than content, and as such, an additional public comment period will not be necessary before approval by the Chartering Organizations. Our goal is to distribute the supplemental report to our Chartering Organizations in time for consideration and approval on all Work Stream 1 Recommendations at ICANN55 in Marrakech.Keeping in mind the working methods for the various Supporting Organizations and Advisory Committees, we ask that this be into account as the Chartering Organizations plan their discussions and schedules leading into and during ICANN55. With that said, we encourage any Chartering Organizations that can deliberate and/or approve the Work Stream 1 Recommendations prior to Marrakech to do so. We are grateful for the increased involvement of the ICANN Board as our work has progressed since the Third Draft Report. It has been helpful to understand Board comments in real-time, including ways to ensure any global public interest concerns are debated and considered as the recommendations are being revised. We hope to continue this open dialogue as the supplemental report is finalized, and ask the ICANN Board to be mindful of the timeline as they plan their review period of the Work Stream 1 Recommendations and submission to NTIA. CCWG-Accountability co-Chairs Mathieu Weill, Thomas Rickert, León Sanchez From: <cwg-stewardship-bounces(a)icann.org> on behalf of Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Monday, February 1, 2016 at 1:11 PM To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] Two agendas -- your attention please! Ladies and gentlemen of the CWG-Stewardship, On this fine Monday, I have the wonderful opportunity of sending you two agendas: one for the CCWG-Accountability call on Tuesday at 06:00 UTC and one indicative agenda for our CWG-Stewardship call on Thursday at 16:00 UTC. Why you ask? On their Tuesday call, the CCWG-Accountability will be conducting its final readings on three recommendations that relate to the CWG-Stewardship dependencies. There may be some of you interested in these final readings, so we have provided the agenda below. After the CCWG-Accountability call, I will circulate an updated tracker (and any available documents) to the CWG-Stewardship list for the group to review. The CWG-Stewardship Chairs have discussed an indicative agenda for the Thursday call (also below), but reserve the right to, if needed, update the agenda or provide a more detailed agenda following the Tuesday CCWG-Accountability call. Documents for the CCWG-Accountability work can be found here: https://community.icann.org/display/acctcrosscomm/Final+Report. At this time, there are no new documents for Recommendations 4 and 7 related to the IANA Budget and the IRP. If these are circulated before the CCWG-Accountability call, I will send them to this list. Otherwise, I will forward them as soon as they are posted. CCWG-Accountability Agenda **Please note that it is possible that the order of the agenda items will change. If that is the case, I will circulate an updated agenda to this list. ** > At 31/01/2016, Brenda Brewer wrote: > >> Dear all, >> In preparation for your call #82 <https://community.icann.org/x/4wh1Aw> >> Tuesday, 2 February 2016 at 06:00 08:00 UTC ( time converter >> <http://www.timeanddate.com/worldclock/fixedtime.html?msg=CCWG+ACCT+Meeting&i >> so=20160202T06&p1=1440&ah=2> ), see below a proposed agenda: >> Agenda for CCWG ACCT Meeting #82 (Tuesday 2 February at 06:00 UTC) >> 1. Opening Remarks >> 2. Final readings on Recommendations that required CWG-Stewardship feedback: >> · Recommendation #4a --Budget >> · Recommendation #4c -- Community IRP & Separation Process >> · Recommendation #7 -- Scope of IRP. >> 3. [Provisional]: Final reading on Recommendation #9 -- AOC Reviews >> 4. [Provisional]: Final reading Recommendation #4b -- Board removal >> liability mitigation >> 5. 4th Reading on Recommendation #5 -- Mission >> 6. 3rd Reading on Recommendation #11 -- GAC Advice >> 7. Timeline & Communication >> 8. AOB >> 9. Closing >> Adobe Connect: https://icann.adobeconnect.com/accountability/ >> <https://icann.adobeconnect.com/accountability/> >> >> Thank you! >> Kind regards, >> Brenda CWG-Stewardship [indicative] Agenda (to be confirmed on Wednesday around 18:00 UTC): 1. Opening Remarks 2. Implementation Update 3. IANA IPR 4. CCWG-Accountability 5. ICANN Bylaws relating to CWG-Stewardship 6. AOB 7. Closing Remarks Please let me know if you have any questions, Grace

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Re: [CWG-Stewardship] Update & Planning for Feb 4th Meeting of CWG
by Alan Greenberg Feb. 3, 2016

Feb. 3, 2016

At 02/02/2016 02:30 PM, Seun Ojedeji wrote: >Hello, > >Thanks for the share, did a quick read and have >a few general comments/question: > >1. Isn't there a way to have the CSC charter >separate and not incorporated into the bylaw as >the bylaw is looking quite bulky. That said, I >note that it's referred to as Annex D so I >assume that is perhaps the only reference that would exist in the bylaw? Agree. >2. I believe any change in the CSC charter >should involved other chartering SO/AC not just >be based on the ccNSO and GNSO decision. This is moot if the Charter is a Bylaw. But if it is not, there should be involvement of others as there was in the creation of the original. >3. The CCWG proposed process to approve update >of any text in the bylaw (including CSC charter) >should be applied. So I think the charter >update(depending on whether this will be >standard or fundamental bylaw) should be subject to board approval. If it is in a Bylaw, there is no choice but to follow the standard Bylaw change process. >4. Some of the decision making does not >recognise other community like ALAC as part of >the decision makers. For instance the decision process for SCWG. Seun, could you be specific in the reference? The references to the SCWG in particular seem to acknowledge involvement of a Community Mechanism (it ALSO needs ccNSO/GNSO approval) >5. Could it be indicated which of the texts goes >to fundamental bylaw and which one to standard? > >Regards >On 2 Feb 2016 6:21 p.m., "Jonathan Robinson" ><<mailto:jrobinson@afilias.info>jrobinson(a)afilias.info> wrote: > >All, > > > >A couple of updates since our previous meeting >and ahead of our meeting on Thursday Feb 4 @ 16h00 UTC. > > > >We are waiting for the final wording from CWG >Accountability in relation to our requirements >on IANA Budget and IRP but now expect that these >will be satisfactorily dealt with. > >As per Graceâs note on the CCWG agenda for >their meeting today, these matters were subject >to âfinal readingâ by the CCWG today. > > > >On the series of questions presented by Sidley >in preparation for drafting the proposed ICANN >Bylaws to deal with the work of the CWG >Stewardship, Graceâs email of Jan 25 sought further input from our group. > > > >Essentially we have: > >a. Input from relevant DT leads (Thank-you!) > >b. Input from staff > >c. Remaining open questions > >Any input to point c above will be helpful. > > > >The plan (as per our last meeting and captured >in Graceâs email of Jan 25) was to review and >provide input so that responses can be provided to Sidley after the Feb 4 Call. > >This work to be done via the mailing list by >using the âtrack changesâ feature in Word. >Staff will monitor the list and manage version control if needed. > >If there are outstanding issues, or disagreement >on a response, this can be discussed further at the next meeting. > > > >If you are able to review the document >(re-attached for convenience) and provide any >input over the next 24 hours or so, that will be very helpful. > > > >Thank-you, > > > > > > > >Jonathan & Lise > > > > > > > >_______________________________________________ >CWG-Stewardship mailing list ><mailto:CWG-Stewardship@icann.org>CWG-Stewardship(a)icann.org >https://mm.icann.org/mailman/listinfo/cwg-stewardship > >_______________________________________________ >CWG-Stewardship mailing list >CWG-Stewardship(a)icann.org >https://mm.icann.org/mailman/listinfo/cwg-stewardship

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FW: [CCWG-ACCT] UPDATED: CCWG ACCT Proposed Agenda - Call #82 - Tuesday, 2 February @ 06:00 UTC
by Grace Abuhamad Feb. 1, 2016

Feb. 1, 2016

Please note an updated agenda for the CCWG-Accountability call. From: <accountability-cross-community-bounces(a)icann.org> on behalf of Brenda Brewer <brenda.brewer(a)icann.org> Date: Monday, February 1, 2016 at 4:19 PM To: Accountability Cross Community <accountability-cross-community(a)icann.org> Subject: [CCWG-ACCT] UPDATED: CCWG ACCT Proposed Agenda - Call #82 - Tuesday, 2 February @ 06:00 UTC Hello all, In preparation for your call #82 <https://community.icann.org/x/4wh1Aw> Tuesday, 2 February 2016 at 06:00 08:00 UTC (time converter <http://www.timeanddate.com/worldclock/fixedtime.html?msg=CCWG+ACCT+Meeting& iso=20160202T06&p1=1440&ah=2> ), see below the updated proposed agenda: Agenda for CCWG ACCT Meeting #82 (Tuesday 2 February at 06:00 UTC) 1. Opening Remarks 2. 3rd Reading on Recommendation #11 -- GAC Advice 3. Final readings on Recommendations that required CWG-Stewardship feedback: · Recommendation #4a --Budget · Recommendation #4c -- Community IRP & Separation Process · Recommendation #7 -- Scope of IRP. 4. 3rd reading on Recommendation #9 -- AOC Reviews 5. 4th Reading on Recommendation #5 -- Mission 6. Timeline & Communication 7. AOB 8. Closing Adobe Connect: https://icann.adobeconnect.com/accountability/ <https://icann.adobeconnect.com/accountability/> Thank you! Kind regards, Brenda

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Two agendas -- your attention please!
by Grace Abuhamad Feb. 1, 2016

Feb. 1, 2016

Ladies and gentlemen of the CWG-Stewardship, On this fine Monday, I have the wonderful opportunity of sending you two agendas: one for the CCWG-Accountability call on Tuesday at 06:00 UTC and one indicative agenda for our CWG-Stewardship call on Thursday at 16:00 UTC. Why you ask? On their Tuesday call, the CCWG-Accountability will be conducting its final readings on three recommendations that relate to the CWG-Stewardship dependencies. There may be some of you interested in these final readings, so we have provided the agenda below. After the CCWG-Accountability call, I will circulate an updated tracker (and any available documents) to the CWG-Stewardship list for the group to review. The CWG-Stewardship Chairs have discussed an indicative agenda for the Thursday call (also below), but reserve the right to, if needed, update the agenda or provide a more detailed agenda following the Tuesday CCWG-Accountability call. Documents for the CCWG-Accountability work can be found here: https://community.icann.org/display/acctcrosscomm/Final+Report. At this time, there are no new documents for Recommendations 4 and 7 related to the IANA Budget and the IRP. If these are circulated before the CCWG-Accountability call, I will send them to this list. Otherwise, I will forward them as soon as they are posted. CCWG-Accountability Agenda **Please note that it is possible that the order of the agenda items will change. If that is the case, I will circulate an updated agenda to this list. ** > At 31/01/2016, Brenda Brewer wrote: > >> Dear all, >> In preparation for your call #82 <https://community.icann.org/x/4wh1Aw> >> Tuesday, 2 February 2016 at 06:00 08:00 UTC ( time converter >> <http://www.timeanddate.com/worldclock/fixedtime.html?msg=CCWG+ACCT+Meeting&i >> so=20160202T06&p1=1440&ah=2> ), see below a proposed agenda: >> Agenda for CCWG ACCT Meeting #82 (Tuesday 2 February at 06:00 UTC) >> 1. Opening Remarks >> 2. Final readings on Recommendations that required CWG-Stewardship feedback: >> · Recommendation #4a --Budget >> · Recommendation #4c -- Community IRP & Separation Process >> · Recommendation #7 -- Scope of IRP. >> 3. [Provisional]: Final reading on Recommendation #9 -- AOC Reviews >> 4. [Provisional]: Final reading Recommendation #4b -- Board removal >> liability mitigation >> 5. 4th Reading on Recommendation #5 -- Mission >> 6. 3rd Reading on Recommendation #11 -- GAC Advice >> 7. Timeline & Communication >> 8. AOB >> 9. Closing >> Adobe Connect: https://icann.adobeconnect.com/accountability/ >> <https://icann.adobeconnect.com/accountability/> >> >> Thank you! >> Kind regards, >> Brenda CWG-Stewardship [indicative] Agenda (to be confirmed on Wednesday around 18:00 UTC): 1. Opening Remarks 2. Implementation Update 3. IANA IPR 4. CCWG-Accountability 5. ICANN Bylaws relating to CWG-Stewardship 6. AOB 7. Closing Remarks Please let me know if you have any questions, Grace

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