- CWG-Stewardship - lists.icann.org

FW: [client com] Proposed PTI Articles and Bylaws - Items for CWG Input
by Grace Abuhamad July 18, 2016

July 18, 2016

For your information – forwarding on behalf of the Chairs. The table was sent to the Client Committee on Friday 15 July. We will discuss it during our call tomorrow. From: <cwg-client-bounces(a)icann.org> on behalf of Sharon Flanagan <sflanagan(a)sidley.com> Date: Friday, July 15, 2016 at 7:11 PM To: Client Committee <cwg-client(a)icann.org> Cc: "Greeley, Amy E." <AGreeley(a)sidley.com> Subject: [client com] Proposed PTI Articles and Bylaws - Items for CWG Input Dear Client Committee, Attached is a chart that identifies the points for CWG input in the current draft PTI Articles and Bylaws. Please let us know if you have any questions regarding the attached. Kind regards, Sharon SHARON R. FLANAGAN SIDLEY AUSTIN LLP +1 415 772 1271 sflanagan(a)sidley.com **************************************************************************************************** This e-mail is sent by a law firm and may contain information that is privileged or confidential. If you are not the intended recipient, please delete the e-mail and any attachments and notify us immediately. ****************************************************************************************************

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FW: [client com] Redlines of Proposed PTI Governance Documents
by Grace Abuhamad July 18, 2016

July 18, 2016

For your information – forwarding on behalf of the Chairs. The documents were sent to the Client Committee on Friday 15 July. From: <cwg-client-bounces(a)icann.org> on behalf of Samantha Eisner <Samantha.Eisner(a)icann.org> Date: Friday, July 15, 2016 at 8:28 PM To: Sharon Flanagan <sflanagan(a)sidley.com>, Holly Gregory <holly.gregory(a)sidley.com> Cc: Client Committee <cwg-client(a)icann.org>, John Jeffrey <john.jeffrey(a)icann.org> Subject: [client com] Redlines of Proposed PTI Governance Documents Hi Sharon and Holly, Please find redlines of the proposed PTI Board Code of Conduct, Conflict of Interest Policy and the Expected Standards of Behavior, which are based upon the governance documents within ICANN, that NTIA requested by included within PTI. These documents are already in place within ICANN and are not subject to full review as ICANN governance documents at this time. Accordingly, these are provided to facilitate your review for consistency with the CWG Proposal. We are not requesting your review of the underlying documents, but only regarding their conformance to PTI. If you have questions regarding the above please contact me. — Samantha Eisner Associate General Counsel, ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, California 90094 USA Direct Dial: +1 310 578 8631

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Agenda for 18 July @ 14:00 UTC
by Grace Abuhamad July 18, 2016

July 18, 2016

Dear all, Please find below the agenda for our call on 19 July at 14:00 UTC. Relevant documents are attached or linked to below: Agenda: 1. Status Update (Chairs) 2. Implementation Update (Staff) 3. Key Issues (with Sidley) · PTI Articles of Incorporation · PTI Governance Documents o Conflict of Interest Policy o Board Code of Conduct o Expected Standard of Behavior · PTI Bylaws (including Annex C) · Naming Functions Contract · Intercompany Agreement (headers now available) · RZERC Charter · IANA IPR 4. Client Committee 5. AOB Links to open public comment periods: · PTI Articles of Incorporation (public comment closes on 31 July): https://www.icann.org/public-comments/draft-pti-articles-incorporation-2016… · PTI Governance Documents (public comment closes on 7 August): https://www.icann.org/public-comments/pti-governance-documents-2016-07-08-en · PTI Bylaws (public comment closes on 11 August): https://www.icann.org/public-comments/draft-pti-bylaws-2016-07-12-en -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE.

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FW: [client com] PTI Bylaws
by Jonathan Robinson July 18, 2016

July 18, 2016

All, Please see below for Sidley’s communication with the CWG Client Committee on the PTI Bylaws. Apologies on behalf of the Client Committee that these were not shared with the CWG more promptly. It seems to me that there are two key issues: 1. We need to understand the landscape of open issues – we will take input from Sidley in the CWG meeting today on these 2. We need assistance from Sidley in converting the summary / map of those issues into structured public comment on the PTI Bylaws. Thank-you, Jonathan From: Flanagan, Sharon [mailto:sflanagan@sidley.com] Sent: 11 July 2016 05:29 To: Client Committee <cwg-client(a)icann.org> Subject: [client com] PTI Bylaws Dear All, Update on PTI Bylaws: We have been working with ICANN legal on revisions to the PTI bylaws based on the input we have received from CWG. We had a call with ICANN legal on Friday afternoon and we circulated a revised draft of the PTI bylaws to ICANN legal on Saturday. On Sunday, ICANN legal circulated a further revised draft (marked to show changes from the Sidley draft), which is attached. We understand that ICANN legal plans to post the draft PTI bylaws for comment early this week notwithstanding the fact that there are open issues in the draft based on the CWG input we have received to date. ICANN legal is suggesting that CWG can continue to raise its comments through the public comment period. Governance Chart: ICANN legal has also circulated a chart of certain governance provisions included in the PTI bylaws that are not directly addressed in the CWG proposal. We have annotated that chart with a column with our comments on those points. While the details of the PTI bylaws were not specified in the CWG proposal, we believe the approach being taken by CWG in the PTI bylaws on these governance matters is consistent with the intent of the CWG proposal. Annex C: In addition, we previously circulated a chart prepared by ICANN legal on their concerns with the incorporation of the Annex C provisions of the CWG proposal into the PTI bylaws. We have reattached that chart for your reference. The draft PTI bylaws circulated by ICANN legal do not include the Annex C language; instead the draft includes two paragraphs that ICANN legal included to address certain principles from Annex C. Next steps: Please let us know if you would like to discuss any of these items or if you would like us to summarize/map out the open issues. We can also be available to assist in the preparation of a comment letter from CWG assuming that ICANN posts this version of the PTI bylaws where open issues remain. Kind regards, Sharon SHARON R. FLANAGAN SIDLEY AUSTIN LLP 555 California Street Suite 2000 San Francisco, CA 94104 +1 415 772 1271 <mailto:sflanagan@sidley.com> sflanagan(a)sidley.com <http://www.sidley.com> www.sidley.com <http://www2.sidley.com/files/upload/signatures/SIDLEY_150-AUTOSIG.png> **************************************************************************************************** This e-mail is sent by a law firm and may contain information that is privileged or confidential. If you are not the intended recipient, please delete the e-mail and any attachments and notify us immediately. ****************************************************************************************************

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ICANN-PTI Agreements
by Trang Nguyen July 16, 2016

July 16, 2016

All, Attached is a draft of the naming function agreement. For completeness, we are also attaching: * Section headers of the ICANN-PTI Intercompany Services agreement. * Number Subcontracting Agreement * Protocol Parameter Subcontracting Agreement For ease of reviewing, we are also providing a mapping of Annexes E and S of the CWG-Stewardship proposal to the naming function agreement. These are being provided to the CWG-Stewardship for evaluation of consistency with the proposal. Regards, Trang

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90-day Root Zone Management System "Parallel Testing" Period Ends Successfully
by Grace Abuhamad July 15, 2016

July 15, 2016

Original link: https://www.icann.org/news/announcement-2016-07-14-en 90-day Root Zone Management System "Parallel Testing" Period Ends Successfully ICANN and Verisign today announce the successful completion of a 90-day parallel testing period of the Root Zone Management System (RZMS), which concluded on 6 July 2016. During the testing period, zero unexplained differences were found between the production RZMS and the parallel test version of the RZMS, which has the U.S. National Telecommunications and Information Administration (NTIA) authorization step removed. This result confirms that the production RZMS and parallel test system produce an identical output for every root zone file published, which was a key step to ensuring the continued security and stability of the Internet's root zone post transition. Daily comparison reports created during the testing period are available on Verisign's website. Additionally, monthly progress reports for the testing period are available on ICANN's designated Root Zone Management System Parallel Testing webpage. The authorization process step performed by NTIA will be removed upon the successful completion of the IANA Stewardship Transition, currently projected for 30 September 2016. Until then, the authoritative root zone file will continue to be produced by the production RZMS that contains the authorization step performed by NTIA. For more information on ICANN's broader IANA Stewardship Transition implementation planning efforts, visit: https://www.icann.org/stewardship-implementation. -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE.

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IOTF Call #15 - Meeting Notes (13 July 2016 @ 19:00 UTC)
by Yuko Green July 14, 2016

July 14, 2016

Dear members of the CWG Stewardship, Below, please find the meeting notes from the IOTF Call #15. The presentation material, AC room and audio recordings are posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. The transcript will be made available in the next few days. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #15 13 July 15 @ 19:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items * RZERC Charter - Post Public Comment Analysis 3. AOB * PTI Bank Account * Open Public Comment Items * Coordination between IOTF & CWG 4. Closing Remarks Notes: Audio only: Chuck Gomes Apologies: Lise Fuhr James Gannon Alan Greenberg Action Items: * Bring up the RZERC PC feedback during next CWG call (ICANN) * Circulate the proposed RZERC qualification criterial to the IOTF mail list to obtain feedback (ICANN) * Discuss with CWG during the next CWG call about the cancellation of IOTF calls ***Chat History*** Greg Shatan: Hello, everybody! Yuko Green: Hi everybody! Welcome to the IOTF Call #15! Yuko Green: We will be started momentarily. matthew shears: hello Cheryl Langdon-Orr (CLO): Hi all Greg Shatan: Let's all go on vacation with Chuck in his motor home! Yuko Green: Who may bthe the phone # 8753? Alissa Cooper: These aren't actual criteria in the sense that no one will actually be vetting the people put forward, other than internally within their own organizations, right? Alissa Cooper: Ok, thanks Grace Abuhamad: 20th at 19:00 UTC Cheryl Langdon-Orr (CLO) 2: Makes sense to me Trang Trang Nguyen: Thanks, Cheryl! matthew shears: The IOTF should only meet if there are any really thorny issues that arise during the public comment - the IOTF could be called as needed Cheryl Langdon-Orr (CLO) 2: I have no issue with doing that Jonathan, yes Matthew I agree with that additional safety net approach... Jonathan Robinson: @Alissa. Thanks. That's helpful Alissa Cooper: Maybe just forward the appropriate message to the IOTF list so it's clear what we should forward on to the OCs and ICG. Cheryl Langdon-Orr (CLO) 2: OK then talk agaon in CWG on Thur Bye for now... matthew shears: thanks all Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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Notes, Recordings, Transcript CWG IANA Meeting #82 - 14 July 2016
by Brenda Brewer July 14, 2016

July 14, 2016

Dear all, The notes, recordings and transcripts for the CWG IANA Meeting #82 on 14 July 2016 will be available here: https://community.icann.org/x/dwObAw A copy of the notes and action items may be found below. Kind regards, Brenda Action Items * Action (Chairs): CWG to submit Sidley's comments on the PTI Articles of Incorporation as part of the CWG's public comment submission. * Action (Sharon): Sidley to prepare a table of current issues in bylaws for CWG to resolve and / or respond to Public Comment on bylaws * Action: Greg to share the draft language on purpose with the CWG * Action (Greg for Client Committee): Request that Sidley review the PTI governance documents. * Action (ICANN): ICANN to provide redlines of the ICANN governance documents compared to the proposed PTI governance documents (since the PTI documents are * based off of ICANN documents). * Action (ICANN): Provide a table showing how comments on the RZERC charter are being addressed. To be discussed in more detail on next CWG call (19 July). * Action (Grace): Schedule meeting between Sidley, Names IPR reps and IETF Trust reps as soon as possible * Action (Brenda): Give ICANN implementation staff posting rights to the Client Com mailing list. Notes 1. Status Update * Going into high-intensity period in order to assist with implementation-related items. * Plan to reconverge the IOTF and CWG, and to only have CWG meetings (more frequent) moving forward. * CWG's role is to oversee that implementation is consistent with the proposal. 2. Implementation Update * Presented by Trang Nguyen * Parallel testing period is complete -- expect announcement today. 3. Key Issues * Presented by Sharon Flanagan * RZERC Charter issues presented by Trang Nguyen * IANA IPR update presented by Greg Shatan -- six open items to review and then possibly to present to broader communities Action (Chairs): CWG to submit Sidley's comments on the PTI Articles of Incorporation as part of the CWG's public comment submission. Action (Sharon): Sidley to prepare a table of current issues in bylaws for CWG to resolve and / or respond to Public Comment on bylaws Action: Greg to share the draft language on purpose with the CWG Action (Greg for Client Committee): Request that Sidley review the PTI governance documents. Action (ICANN): ICANN to provide redlines of the ICANN governance documents compared to the proposed PTI governance documents (since the PTI documents are based off of ICANN documents). Action (ICANN): Provide a table showing how comments on the RZERC charter are being addressed. To be discussed in more detail on next CWG call (19 July). Action (Grace): Schedule meeting between Sidley, Names IPR reps and IETF Trust reps as soon as possible 4. Client Committee * Upcoming work is focused on PTI governance documents and resolution of IANA IPR issue. Action (Brenda): Give ICANN implementation staff posting rights to the Client Com mailing list. 5. AOB

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Re: [CWG-Stewardship] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Xavier J. Calvez July 14, 2016

July 14, 2016

Brett, Thank you for following up. I will make sure to respond no later than the end of this week. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org> Date: Tuesday, July 12, 2016 at 11:38 AM To: Xavier Calvez <xavier.calvez(a)icann.org>, "community-finance(a)icann.org" <community-finance(a)icann.org>, "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org>, CCWG-Accountability <accountability-cross-community(a)icann.org> Cc: Executive Team <executive-team(a)icann.org>, COMMS Team <commsteam(a)icann.org>, "icann-board(a)icann.org" <icann-board(a)icann.org>, Finance Staff <finance-staff(a)icann.org> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thanks for promising to get this information to me in Helsinki. Do you have an estimate for when it will be provided? Thanks, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Schaefer, Brett Sent: Wednesday, June 22, 2016 2:39 PM To: 'Xavier J. Calvez'; community-finance(a)icann.org; cwg-stewardship(a)icann.org; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org; Finance Staff Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, I appreciate the detailed breakdown on the legal fees That is indeed what I was looking for though I would think it useful to have the totals provided in the summary document. However, I did not see similar information for lobbying or education/ engagement/advice in the links provided. In fact, the only specific information that I saw listed is for Jamie Hedlund at $200,000. No information on other individual firms or vendors is listed at all – only the top line budget expenditure in the summary document link originally sent around. Could you provide that information? Thanks, Brett From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Wednesday, June 22, 2016 10:43 AM To: Schaefer, Brett; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, It appears that the first link in my email further below (detail of legal fees by firm) does not resolve correctly. Please use the below instead. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal… Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Wednesday, June 22, 2016 at 1:01 PM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear Brett, Thank you for your interest and question. We currently publish the list of all vendors from whom ICANN obtain services in relation to the IANA Stewardship transition. The $$ value of the services received is aggregated by category of expenses, which you mention below (US Government affairs, Education/engagement/advice,…). This presentation is driven by 2 factors: providing clarity as to the type of services received, and abiding by the contractual obligation of confidentiality in force with each of the vendors (resulting from standard business sensitive information). We do publish however the detail of the legal advice, by firm and by working group, on this same page (see for example the link to the report of fees by firm: https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…) You will also find more information relative to ICANN’s lobbying in the following blog published a few months ago. In this blog, you will also find links to the disclosure reports that ICANN makes on lobbying activities. https://www.icann.org/resources/pages/lobbying-disclosures-contributions-20…. Lastly, further information on lobbying appears in ICANN’s form 990 (Schedule C, Part II-B. On page 33/73 of the FY15 form 990 published at the following link): https://www.icann.org/en/system/files/files/fy-2015-form-990-10may16-en.pdf I hope this helps. Please let me know if you have further questions. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, June 21, 2016 at 9:54 PM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thank you. Could you please provide a more detailed breakdown of legal advice, US government affairs, and educations/engagement/advice? In each category, there are multiple firms/vendors listed (https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe…) I would appreciate the amount provided to each individual vendor. If it is provided somewhere, I would appreciate you letting me know where to find it. Much appreciated, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project’s expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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Calendar for high-intensity period (July-September)
by Grace Abuhamad July 13, 2016

July 13, 2016

Dear all, Following Jonathan’s note on the high-intensity period for the CWG-Stewardship, we have put together the attached three-month calendar to help you plan for the work ahead. Please review this document in advance of the call tomorrow – we’ll discuss the schedule at the beginning of the call during the Chairs’ status update. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE.

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