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Invitation: ICANN 56: IANA Stewardship Transition Implementation Plan... @ Thu 30 Jun 2016 19:30 - 20:30 (AEST) (Cheryl Langdon-Orr)
by Cheryl Langdon-Orr June 25, 2016

June 25, 2016

You have been invited to the following event. Title: ICANN 56: IANA Stewardship Transition Implementation Planning Update When: Thu 30 Jun 2016 19:30 – 20:30 Eastern Time - Melbourne, Sydney Where: Veranda 1; https://icann.adobeconnect.com/hel56-veranda1 Calendar: Cheryl Langdon-Orr Who: * Cheryl Langdon-Orr- organiser * iotf(a)icann.org * cwg-stewardship(a)icann.org Event details: https://www.google.com/calendar/event?action=VIEW&eid=NnNyM2dkaGk3MHNtYWI5b… Invitation from Google Calendar: https://www.google.com/calendar/ You are receiving this courtesy email at the account cwg-stewardship(a)icann.org because you are an attendee of this event. To stop receiving future updates for this event, decline this event. Alternatively, you can sign up for a Google account at https://www.google.com/calendar/ and control your notification settings for your entire calendar. Forwarding this invitation could allow any recipient to modify your RSVP response. Learn more at https://support.google.com/calendar/answer/37135#forwarding

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ICANN 56: IANA Stewardship Transition Implementation Planning Update
by Yuko Green June 24, 2016

June 24, 2016

Please join us to the IANA Stewardship Transition Implementation Planning Update in Helsinki. This session will provide an update on implementation planning activities and timelines associated with the IANA Stewardship Transition, jointly presented by IOTF and ICANN. Agenda: - Opening Remarks - Implementation Updates - Q&A Adobe Connect: https://icann.adobeconnect.com/hel56-veranda1 English Audio Stream (HIGH): http://stream.icann.org:8000/hel56-veranda1-en.m3u English Audio Stream (LOW): http://stream.icann.org:8000/hel56-veranda1-en-lo.m3u

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Re: [CWG-Stewardship] [community-finance] FY17 Budget update: Section 4 on IANA Stewardship
by Gomes, Chuck June 24, 2016

June 24, 2016

Without any intention to detract from Michele’s main questions, I inserted a few comments below that I think are important to keep in mind. Chuck From: community-finance-bounces(a)icann.org [mailto:community-finance-bounces@icann.org] On Behalf Of Michele Neylon - Blacknight Sent: Thursday, June 23, 2016 9:26 AM To: Xavier J. Calvez; community-finance(a)icann.org; cwg-stewardship(a)icann.org Cc: Executive Team; BFC Subject: Re: [community-finance] FY17 Budget update: Section 4 on IANA Stewardship Xavier Just reading over this and a few comments / concerns. It sounds like this expenditure is being viewed as a fait accompli and it’s really case of moving things around to work out how it will be funded, which seems a bit backwards. How can you agree on the expenditure for a project without knowing how you will fund it? [Chuck Gomes] Don’t we know how it will be funded, i.e., via reserves? What we don’t know is whether the reserves will be restored and how, as Michele notes below. The reserves are already depleted and there doesn’t appear to be any firm plan on how those reserves will be restored, unless I missed something. Yet the expenditure keeps growing. [Chuck Gomes] As I understand the word ‘depleted’, I don’t think that it is accurate to say that the reserves are depleted. In my mind, that would mean there are no reserves left. As I am sure Michele knows, that is not the case. But it is true that they have been significantly reduced. There also appears to be sufficient reserves to cover future unbudgeted expenses and still have a sizable balance in the reserves, albeit a lot less than the currently targeted level of one year of operating expenses. The legal fees are again ridiculously high. How does ICANN select vendors for these kind of services? Is there a tender process? Is there an RFP? [Chuck Gomes] Note that the CWG Stewardship via its client committee and the CCWG Accountability via its mechanisms selected the two external legal firms. That doesn’t mean that any existing tender processes shouldn’t have applied but I am pretty sure that time constraints were an issue. Regards Michele -- Mr Michele Neylon Blacknight Solutions Hosting, Colocation & Domains http://www.blacknight.host/ http://blog.blacknight.com/ http://ceo.hosting/ Intl. +353 (0) 59 9183072 Direct Dial: +353 (0)59 9183090 ------------------------------- Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty Road,Graiguecullen,Carlow,R93 X265,Ireland Company No.: 370845 From: <community-finance-bounces(a)icann.org<mailto:community-finance-bounces@icann.org>> on behalf of "xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>" <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Monday 20 June 2016 at 03:07 To: "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, BFC <fin-comm(a)icann.org<mailto:fin-comm@icann.org>> Subject: [community-finance] FY17 Budget update: Section 4 on IANA Stewardship Dear all, Please find attached an extract from the final FY17 Budget document relative to the IANA Stewardship transition (Section 4), currently under review, prior to Board consideration for approval in Helsinki. You may remember that the Draft budget document submitted for public comment did not include information on the FY17 expenses for this project. The Project Cost Support Team created in Marrakech has been working with the BFC, the CCWG, CWG, ICG co-chairs and involved staff to estimate the draft project’s expenses for FY17. These draft estimates have been included in the attached section (total $8.8m, page 3/10). Though offered late in the process, as these estimates are under review, your comments and questions on this section are welcome. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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Re: [CWG-Stewardship] [community-finance] FY17 Budget update: Section 4 on IANA Stewardship
by Xavier J. Calvez June 23, 2016

June 23, 2016

Michele et al, For simplicity, I will use Chuck’s email on this topic to address Michele’s comments/questions, as Chuck has inserted additional comments on top of Michele’s. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: Michele Neylon - Blacknight <michele(a)blacknight.com> Date: Thursday, June 23, 2016 at 4:25 PM To: Xavier Calvez <xavier.calvez(a)icann.org>, "community-finance(a)icann.org" <community-finance(a)icann.org>, "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Cc: Executive Team <executive-team(a)icann.org>, BFC <fin-comm(a)icann.org> Subject: Re: [community-finance] FY17 Budget update: Section 4 on IANA Stewardship Xavier Just reading over this and a few comments / concerns. It sounds like this expenditure is being viewed as a fait accompli and it’s really case of moving things around to work out how it will be funded, which seems a bit backwards. How can you agree on the expenditure for a project without knowing how you will fund it? The reserves are already depleted and there doesn’t appear to be any firm plan on how those reserves will be restored, unless I missed something. Yet the expenditure keeps growing. The legal fees are again ridiculously high. How does ICANN select vendors for these kind of services? Is there a tender process? Is there an RFP? Regards Michele -- Mr Michele Neylon Blacknight Solutions Hosting, Colocation & Domains http://www.blacknight.host/ http://blog.blacknight.com/ http://ceo.hosting/ Intl. +353 (0) 59 9183072 Direct Dial: +353 (0)59 9183090 ------------------------------- Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty Road,Graiguecullen,Carlow,R93 X265,Ireland Company No.: 370845 From: <community-finance-bounces(a)icann.org> on behalf of "xavier.calvez(a)icann.org" <xavier.calvez(a)icann.org> Date: Monday 20 June 2016 at 03:07 To: "community-finance(a)icann.org" <community-finance(a)icann.org>, "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Cc: Executive Team <executive-team(a)icann.org>, BFC <fin-comm(a)icann.org> Subject: [community-finance] FY17 Budget update: Section 4 on IANA Stewardship Dear all, Please find attached an extract from the final FY17 Budget document relative to the IANA Stewardship transition (Section 4), currently under review, prior to Board consideration for approval in Helsinki. You may remember that the Draft budget document submitted for public comment did not include information on the FY17 expenses for this project. The Project Cost Support Team created in Marrakech has been working with the BFC, the CCWG, CWG, ICG co-chairs and involved staff to estimate the draft project’s expenses for FY17. These draft estimates have been included in the attached section (total $8.8m, page 3/10). Though offered late in the process, as these estimates are under review, your comments and questions on this section are welcome. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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FW: [IOTF] Rationale for PTI Staffing Recommendations
by Jonathan Robinson June 23, 2016

June 23, 2016

All, FYI. Please note We did not have an IOTF call today so have not yet had the opportunity to discuss this item. Jonathan From: Yuko Green [mailto:yuko.green@icann.org] Sent: 10 June 2016 18:05 To: iotf(a)icann.org Subject: [IOTF] Rationale for PTI Staffing Recommendations Dear members of the IOTF, Attached, please find the rationale for PTI staffing recommendations we have made in the PTI Implementation Approach document. We look forward to hearing any feedback you may have. Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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Sen. Cruz Letter to NTIA
by Greg Shatan June 22, 2016

June 22, 2016

Link to letter on IANA sent today from Cruz, et al. to NTIA is below: http://www.cruz.senate.gov/files/documents/Letters/20160621_NTIALetter.pdf Greg

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IANA IPR
by Jonathan Robinson June 22, 2016

June 22, 2016

All, The IANA IPR group (Greg Shatan, Lise Fuhr & myself) from the CWG had a meeting with colleagues from the other two IANA operational communities. Greg & I attended. Lise was unable to but we have discussed it since. We picked up on the relatively recently Sidley advice and considered the issues arising and next steps. Essentially, we agreed on at least the following actions: 1. The key questions and issues arising from the Sidley review of the Principal Terms need to be organised, reviewed and dealt with. CWG Stewardship (Names) will tabulate these for ease of processing. Issues needing resolution by CWG only will be dealt with by CWG. Issues needing resolution by all three operations communities will be referred back to the IANA IPR group. 2. We will utilise ICANN project management staff to track the key issues and integrate this (IANA IPR) stream of work into the overall project tracking and reporting. 3. It will be useful to meet face to face in Helsinki if possible. 4. Draft agreements for three licences of the IPR are being prepared by IETF Trust legal counsel. These will be sent this group for review once drafted. Now, the Sidley input does not immediately give us in the CWG the ability to move forward without reviewing it properly and agreeing the actions required. Accordingly, we propose to take two actions within the CWG in the short term. A. Tabulate the advice given and commence drafting answers or responses to the questions / issues raised B. Client Committee meet with Sidley (after ICANN Helsinki) to discuss the input and seek to reconcile it with the views and positions shared by the other operational communities. Please indicate if you have any concerns with this approach. Thank-you, Jonathan

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Re: [CWG-Stewardship] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Xavier J. Calvez June 22, 2016

June 22, 2016

Dear Brett, Thank you for your interest and question. We currently publish the list of all vendors from whom ICANN obtain services in relation to the IANA Stewardship transition. The $$ value of the services received is aggregated by category of expenses, which you mention below (US Government affairs, Education/engagement/advice,…). This presentation is driven by 2 factors: providing clarity as to the type of services received, and abiding by the contractual obligation of confidentiality in force with each of the vendors (resulting from standard business sensitive information). We do publish however the detail of the legal advice, by firm and by working group, on this same page (see for example the link to the report of fees by firm: https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…) You will also find more information relative to ICANN’s lobbying in the following blog published a few months ago. In this blog, you will also find links to the disclosure reports that ICANN makes on lobbying activities. https://www.icann.org/resources/pages/lobbying-disclosures-contributions-20…. Lastly, further information on lobbying appears in ICANN’s form 990 (Schedule C, Part II-B. On page 33/73 of the FY15 form 990 published at the following link): https://www.icann.org/en/system/files/files/fy-2015-form-990-10may16-en.pdf I hope this helps. Please let me know if you have further questions. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org> Date: Tuesday, June 21, 2016 at 9:54 PM To: Xavier Calvez <xavier.calvez(a)icann.org>, "community-finance(a)icann.org" <community-finance(a)icann.org>, "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org>, CCWG-Accountability <accountability-cross-community(a)icann.org> Cc: Executive Team <executive-team(a)icann.org>, COMMS Team <commsteam(a)icann.org>, "icann-board(a)icann.org" <icann-board(a)icann.org>, Finance Staff <finance-staff(a)icann.org> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thank you. Could you please provide a more detailed breakdown of legal advice, US government affairs, and educations/engagement/advice? In each category, there are multiple firms/vendors listed (https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe…) I would appreciate the amount provided to each individual vendor. If it is provided somewhere, I would appreciate you letting me know where to find it. Much appreciated, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: accountability-cross-community-bounces(a)icann.org [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org; cwg-stewardship(a)icann.org; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org; Finance Staff Subject: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project’s expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348

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IOTF Call #13 - Meeting Notes (20 June 2016 @ 19:00 UTC)
by Yuko Green June 21, 2016

June 21, 2016

Dear members of the CWG Stewardship, Below, please find the meeting notes from the IOTF Call #10. The presentation material, AC room and audio recordings are posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. The transcript will be made available within the next few days. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #13 20 June 2016 @ 19:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items PTI Staffing 3. AOB Helsinki implementation update session Work plan to finalize PTI formation documents and ICANN-PTI contracts Decision Log 4. Closing Remarks Action Items: - Provide the revised PTI staffing plan (ICANN) - Include the IANA staff's job descriptions within the revised PTI staffing plan (ICANN) - Book the room for Thursday 12:30-1:30 in Helsinki - Connect with Jonathan and Lise to finalize the work plan and decide the way forward for review with Sidley and CWG (Trang) - Share the draft project plan for IANA IPR (ICANN) ***Chat History*** Yuko Green: Hello everybody! Welcome to IOTF Call #13! Yuko Green: We'll get started shortly Yuko Green: Who may be the phone number 1108? James Gannon: I think one of they key things to bring back to the IANA staff is that we want them to be happy also, while maksing sure we get the proposal implemented, and want to come to an arrangement that works for everyone involved. We really dont want this to be a US vs IANA staff situation. Chuck: Thanks Akram. Any idea how long it will take to provide the details of the proposed revised staffing plan for PTI? Jonathan Robinson: @Akram. Thank-you. Just want to be 100% clear so we can communicate effectively if / when others ask James Gannon: Agreed! James Gannon: As an affiliate yes based on my experience of working for a US affiliate Donna Austin: @Akram--can you provide information about staff the currently perform the IANA function? Not necessarily names, but job desciptions? Greg Shatan: This sounds like very good progress indeed. Chuck: Great Akram & Trang. Thanks. Donna Austin: Thanks Akram Yuko Green: Who may be the phone number 5215? Jonathan Robinson: @Akram. Good point on the responsibility of the PTI Board to assist. Donna Austin: Yuko, 5215 is me, Donna Yuko Green: Thank you Donna James Gannon: If needed I can do Thursday Chuck: I had booked something at lunch on Thursday but may be able to switch it to Monday; I had left Monday for the IOTF meeting. Lise Fuhr: @Trang I am not there Thursday Jonathan Robinson: Happy to particpate and provide some introductory remarks, possibly together with Lise. Lise Fuhr: Why did we change from Monday Chuck: Will the time be 12:30-1 pm on Thursday? Chuck: Thanks. Chuck: I made a mistake: 12:30-1:30 . Donna Austin: It's 12.30 to 1.30 James Gannon: What was the date for the sharing of the name of PTI? Alan Greenberg: My mistake. I will attend FIRST part of IOTF and then leave. Alissa Cooper: I still am concerned that the contracts will be out for public comment at the time when the decision needs to be made about the contract being extended or not. Alissa Cooper: Rather than having the public comment periods already concluded. James Gannon: Ok thanks Trang Alissa Cooper: But I realize I may be the only person worried about that. Alissa Cooper: Thanks for the explanation, very helpful. Russ Housley: What is the timeline for IANA IPR? Russ Housley: that is the only row that is completely blank... Jonathan Robinson: @Russ. We ahve a call planned to discuss betweent the three operational communites soon. Jonathan Robinson: All. I need to leave the call @ 45 mins past the hour. Apologies. Russ Housley: I'm aware of that call, but it is unclear to me when that will come to the IOTF and CWG James Gannon: We really need that soon right? Lise Fuhr: @Russ that can be discussed at the next IPR call Russ Housley: My understanding is that high-level principles are agreed, but the details are still being discussed Jonathan Robinson: I do think that it will be helpful to ahve a project plan for IPR (however draft) to indicate the key steps in the process and initial estimates of time Jonathan Robinson: It may help to focus all on the path ahead. Russ Housley: @Jonathan Yes, that would be very helpful so that everyone knows the milestones Jonathan Robinson: @Russ. Agreed. Hopefully ICANN staff can help with providing their understanding of the key steps / mielsotnes. Russ Housley: @Greg That lines up with my understanding of the current status on IPR Greg Shatan: Thanks, @Russ. James Gannon: I wouldnt be able to make it Chuck: After Helsinki Lise Fuhr: A week after please James Gannon: Thanks all Chuck: Thanks Trang James Gannon: See you all in Finland Lise Fuhr: Bye Yuko Green: Thank you! Greg Shatan: See you in HEL! Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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IANA Stewardship Transition
by Christopher Wilkinson June 20, 2016

June 20, 2016

Dear Friends and Colleagues: Allow me to make a few comments. I trust that the opportunity may arise to discuss further in Helsinki. The fact that PTI 'separability' encounters employment policy issues is neither a surprise nor unexpected. Abstracting from my own earlier warning about that aspect, should counsel have spent as much time on employment law as they did on IPR law, then we might not be in the present predicament. The professional assets of the staff are more important than a few domain names and trademarks. Although we come to this from quite different perspectives, I find myself in broad agreement with Kurt. I defer to, and respect, his experience as a senior manager of a Californian corporation, including the employment policy aspects that those responsibilities must have entailed. Chuck asked me to specify where I disagreed with Greg. Thus, as I see it, Greg expects that separation is a real and current prospect in the short term. I consider that to be false. I think that it is an asymptotic extreme case that will never be reached. (a) long before the ICANN & PTI model would have 'failed' (not my word), other interests and authorities would have intervened, definitively. There is no question of any particular sub-set of the ICANN community ever taking over the IANA functions, nor part of them, through separation. (b) we should all realise that far beyond the CWG and CCWG mailing lists there is a very large community of users who are greater than the scope of the ICANN community and of our working groups, who would be utterly shocked if they were ever to find that the Internet infrastructure had been destabilised by the actions of those whose primary responsibility is to ensure the opposite. (c) long ago, governments realised that the management of the unique Internet root was critical to their economic, political and social interests in the stability of the global Internet. Consequently, in the event of separation – which I do not expect – I am quite sure that the Governments and the other AC's would 'follow the root'. Thus, as I have already pointed out, the idea that PTI would not have AC's is unrealistic. PTI draft bylaws refer. Jurisdiction: I think it was Phil who asked me to explain my point of view, which is basically to take jurisdiction off the agenda until there are viable alternatives on the table. Meanwhile: (a) it is quite clear that the USA is not yet willing to contemplate a change of jurisdiction (b) most of the rest of the world does not support the US position; thus we confront an intrinsic element of instability in the global Internet in the long term. That which will have to be managed for the time being. As has already been the case. (c) I concur that there is apparently not yet a platform of international law that would permit and welcome the incorporation of an international multistakeholder entity such as ICANN. That will happen, but not yet. But let's be creative; in 1996 the ICANN formula itself would not have been credible. (Thankyou, Ira.) (d) Consequently, the idea that US Jurisdiction over ICANN should be entrenched in ICANN's 'Fundamental Bylaws' could very well be read, world-wide, as a provocation and give rise to reactions elsewhere that would not atall conform to the other – more important - objectives of the Transition. No. I trust that these comments help to clarify my point of view. I do not expect all of you to agree with them, and I hope that we may have an opportunity in Helsinki to move forward on some of these issues. May I say, however, that whatever is the WS2 interest in jurisdiction, the main, immediate, issue for WS2 is the transparent accountability of the representatives of the SO's and the AC's to their own constituencies and to the ICANN community as a whole. Regards CW

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