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Re: [CWG-Stewardship] [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Phil Corwin July 20, 2016

July 20, 2016

If the contract non-disclosure clause indeed violates IRS disclosure requirements then how could ICANN legal agree to it? Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: Ken Stubbs [mailto:kstubbs@afilias.info] Sent: Wednesday, July 20, 2016 11:37 AM To: Paul Rosenzweig; 'Marilyn Cade'; Phil Corwin; 'Schaefer, Brett'; 'Xavier J. Calvez' Cc: cwg-stewardship(a)icann.org; 'CCWG-Accountability'; icann-board(a)icann.org; 'Executive Team'; 'COMMS Team'; community-finance(a)icann.org; 'Finance Staff' Subject: Re: [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update I believe Lori is correct here. IRS requirements on disclosures are usually quite specific here Ken Stubbs On 7/20/16 10:32, Lori Schulman wrote: I don't believe that 501(c)3 orgs can consider any consulting fees confidential as the top fees are required to be reported on the 990. Lori Lori S. Schulman Senior Director, Internet Policy International Trademark Association (INTA) +1-202-704-0408, Skype: lsschulman From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Paul Rosenzweig Sent: Wednesday, July 20, 2016 10:16 AM To: 'Marilyn Cade' <marilynscade(a)hotmail.com><mailto:marilynscade@hotmail.com>; 'Phil Corwin' <psc(a)vlaw-dc.com><mailto:psc@vlaw-dc.com>; 'Schaefer, Brett' <brett.schaefer(a)heritage.org><mailto:brett.schaefer@heritage.org>; 'Xavier J. Calvez' <xavier.calvez(a)icann.org><mailto:xavier.calvez@icann.org> Cc: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; 'CCWG-Accountability' <accountability-cross-community(a)icann.org><mailto:accountability-cross-community@icann.org>; icann-board(a)icann.org<mailto:icann-board@icann.org>; 'Executive Team' <executive-team(a)icann.org><mailto:executive-team@icann.org>; 'COMMS Team' <commsteam(a)icann.org><mailto:commsteam@icann.org>; community-finance(a)icann.org<mailto:community-finance@icann.org>; 'Finance Staff' <finance-staff(a)icann.org><mailto:finance-staff@icann.org> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update I agree completely with Marilyn and Phil. I have been on both sides of non-disclosure agreements - both ones requested by me and ones requested by my clients. Typically, a client (in the position of ICANN) may request that a consultant sign an NDA so as to protect the confidentiality of its efforts or its intellectual property. Sometimes a consultant might have a proprietary methodology or process that they are using on behalf of the client that they wish to protect. Neither circumstance applies here that I can see. And in no case that I am aware of has a client ever asked me to keep confidential my fee ... I don't broadcast them, but I'm in the private sector. For ICANN, which is an NGO acting in the global public interest, I cannot see any reason at all why ICANN would want or agree to a confidentiality arrangement as to the size of the fee paid. Xavier - can you tell us what the rationale is? I may be missing something ..... Thanks Paul Paul Rosenzweig paul.rosenzweig(a)redbranchconsulting.com<mailto:paul.rosenzweig@redbranchconsulting.com> O: +1 (202) 547-0660 M: +1 (202) 329-9650 VOIP: +1 (202) 738-1739 www.redbranchconsulting.com<http://www.redbranchconsulting.com/> My PGP Key: http://redbranchconsulting.com/who-we-are/public-pgp-key/ From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Marilyn Cade Sent: Wednesday, July 20, 2016 9:05 AM To: Phil Corwin <psc(a)vlaw-dc.com<mailto:psc@vlaw-dc.com>>; Schaefer, Brett <brett.schaefer(a)heritage.org<mailto:brett.schaefer@heritage.org>>; Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Cc: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>>; icann-board(a)icann.org<mailto:icann-board@icann.org>; Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>; COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>; community-finance(a)icann.org<mailto:community-finance@icann.org>; Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update I support Phil's clarifying explanation. I also think that anyone who is in this category, should have to declare if they re also representing companies in a SO/AC. Or advising governments. In the BC, we do not allow an ICANN consultant to be a BC member, regardless of the amount, but if someone is a backdoor advisor to ICANN and also a group of entities, in a SO/AC, that would not be so obvious, but I think that for integrity sake, of course, any such entity would recuse themselves from advising companies, while also advising ICANN. And I would expect ICANN to disqualify such entities as their consultants. Thanks, Phil, for this useful clarification. M ________________________________ From: psc(a)vlaw-dc.com<mailto:psc@vlaw-dc.com> To: Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>; xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org> Date: Wed, 20 Jul 2016 00:48:08 +0000 CC: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>; icann-board(a)icann.org<mailto:icann-board@icann.org>; executive-team(a)icann.org<mailto:executive-team@icann.org>; commsteam(a)icann.org<mailto:commsteam@icann.org>; community-finance(a)icann.org<mailto:community-finance@icann.org>; finance-staff(a)icann.org<mailto:finance-staff@icann.org> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update In the U.S. much of what used to be done by registered lobbyists is now performed by "strategic advisors" who walk right up to the line of what constitutes lobbying (and maybe a few inches over), and nonetheless facilitate door opening to key members of Congress and the Executive branch, and who "educate" rather than "lobby" members of both branches of government. So while the seven firms may not be engaged in what is considered lobbying under current U.S. law, they are still likely engaged in helping to assure officials outcomes desired by ICANN corporate. It is for that reason - as well as for the exercise of effective oversight over ICANN budgeting and expenditures - that the community should have more data on this. If ICANN is prohibited by its contracts with these firms from disclosing its expenditures that is unfortunate - and in the future I would hope that ICANN would tell any firms being considered for such duties that its own transparency obligations to the community preclude it from agreeing to such restrictions (I'd wager that the majority of the firms would waive confidentiality rather than lose the contract). At a minimum, ICANN should disclose the aggregate amounts spent with these seven firms since they were engaged - surely their contracts don't bar such aggregate reporting. Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Schaefer, Brett Sent: Tuesday, July 19, 2016 1:04 PM To: Xavier J. Calvez Cc: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability; icann-board(a)icann.org<mailto:icann-board@icann.org>; Executive Team; COMMS Team; community-finance(a)icann.org<mailto:community-finance@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Are you saying that ICANN's contracts for Education/Engagement/Advice with (1) Albright Stonebridge Group LLC, (2) Edelman, (3) Interface Media, (4) Rice Hadley Gates LLC, (5) Summit Strategies International LLC, (6) WBC Global, and (7) Wiley Rein LLP each contain confidentiality provisions that prohibit ICANN from disclosing the specific amount paid to each of these individual vendors? Does this only apply to the CCWG and the public or does it also apply to other parts of the ICANN community, specifically the Supporting Organizations and Advisory Committees? Thank you for the link on lobbying disclosures. For those who are interested, here are ICANN's lobbying expenditures based on the disclosure website of the U.S. Congress. [cid:image001.png@01D1E27F.24BC9E00] I do have a couple of additional questions. Would this source capture lobbying exclusively directed toward the US Executive Branch? Has ICANN spent any funds during this period lobbying governments other than the US? Thank you, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Monday, July 18, 2016 6:30 PM To: Schaefer, Brett Cc: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability; Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Yes, the information I provided in my latest email had been included in some previous communication. I just wanted to make sure you had a clear visibility on this information, which provides for (i) categories of expenses, (ii) the individual names of the vendors grouped for each category, and (iii) the total value of the expenses for each category. With respect to the contractual obligations of confidentiality in commercial contracts, ICANN is subject to them, like all business organizations. That said, we disclose what we can consistent with standard business confidentiality provisions in vendor contracts. We cannot disclose the specific amount of spend with each vendor but we were able to disclose the names of the service providers engaged. Regarding the lobbying expenses, as you are aware, both organizations that hire lobbyists and firms that lobby on behalf of organizations are required under U.S. federal law to file lobbying disclosure reports. In addition to ICANN's quarterly lobbying disclosures posted on our website, you can find the amounts ICANN has paid to individual outside lobbying firms at http://disclosures.house.gov/ld/ldsearch.aspx. I hope this helps and clarifies. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Thursday, July 14, 2016 at 7:07 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Cc: "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>>, Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, This is pretty much the same information that was provided before. I am asking for a breakdown of how much was paid to each vender in the lobbying category (Akin Gump, etc.) and the education/engagement/advice category (Albright Stoneridge, etc.). Thank you, Brett On Jul 13, 2016, at 8:13 PM, Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> wrote: Dear Brett, In response to your question listed below on 22 June: the detailed information provided on Other professional fees (other than legal fees, detailed in a separate section of the "Transition project cost" expense webpage, on the IANA Stewardship Transition webpage) can be found in the section called "Professional Services - Expenses Breakdown". Within this section, you will find a link to a document that provides the list of Professional Services (other than legal fees) incurred, by category, with the names of the vendors, and the total amount of expenditures for the category. This link is copied below and was provided in my first answer to your question. I have also attached the file to which this link refers in case the link would not work for you. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe… If this not addressing your question, please let me know. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Tuesday, July 12, 2016 at 9:45 AM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Thank you for following up. I will make sure to respond no later than the end of this week. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, July 12, 2016 at 11:38 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thanks for promising to get this information to me in Helsinki. Do you have an estimate for when it will be provided? Thanks, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Schaefer, Brett Sent: Wednesday, June 22, 2016 2:39 PM To: 'Xavier J. Calvez'; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, I appreciate the detailed breakdown on the legal fees That is indeed what I was looking for though I would think it useful to have the totals provided in the summary document. However, I did not see similar information for lobbying or education/ engagement/advice in the links provided. In fact, the only specific information that I saw listed is for Jamie Hedlund at $200,000. No information on other individual firms or vendors is listed at all - only the top line budget expenditure in the summary document link originally sent around. Could you provide that information? Thanks, Brett From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Wednesday, June 22, 2016 10:43 AM To: Schaefer, Brett; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, It appears that the first link in my email further below (detail of legal fees by firm) does not resolve correctly. Please use the below instead. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal… Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Wednesday, June 22, 2016 at 1:01 PM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear Brett, Thank you for your interest and question. We currently publish the list of all vendors from whom ICANN obtain services in relation to the IANA Stewardship transition. The $$ value of the services received is aggregated by category of expenses, which you mention below (US Government affairs, Education/engagement/advice,...). This presentation is driven by 2 factors: providing clarity as to the type of services received, and abiding by the contractual obligation of confidentiality in force with each of the vendors (resulting from standard business sensitive information). We do publish however the detail of the legal advice, by firm and by working group, on this same page (see for example the link to the report of fees by firm: https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…)<https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…>. You will also find more information relative to ICANN's lobbying in the following blog published a few months ago. In this blog, you will also find links to the disclosure reports that ICANN makes on lobbying activities. https://www.icann.org/resources/pages/lobbying-disclosures-contributions-20…. Lastly, further information on lobbying appears in ICANN's form 990 (Schedule C, Part II-B. On page 33/73 of the FY15 form 990 published at the following link): https://www.icann.org/en/system/files/files/fy-2015-form-990-10may16-en.pdf I hope this helps. Please let me know if you have further questions. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, June 21, 2016 at 9:54 PM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thank you. Could you please provide a more detailed breakdown of legal advice, US government affairs, and educations/engagement/advice? In each category, there are multiple firms/vendors listed (https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe…) I would appreciate the amount provided to each individual vendor. If it is provided somewhere, I would appreciate you letting me know where to find it. Much appreciated, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project's expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 <iana-stewardship-expenses-professional-vendor-01jun16-en.pdf> _______________________________________________ Accountability-Cross-Community mailing list Accountability-Cross-Community(a)icann.org<mailto:Accountability-Cross-Community@icann.org> https://mm.icann.org/mailman/listinfo/accountability-cross-community _______________________________________________ community-finance mailing list community-finance(a)icann.org<mailto:community-finance@icann.org> https://mm.icann.org/mailman/listinfo/community-finance

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Re: [CWG-Stewardship] [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Gomes, Chuck July 20, 2016

July 20, 2016

This is a good example of why I thought that 'Transparency' should have been in Work Stream 1 instead of Work Stream 2 but it is way too late for that now. I think we just need to seriously focus on the 'Transparency' work in Work Stream 2. Chuck From: community-finance-bounces(a)icann.org [mailto:community-finance-bounces@icann.org] On Behalf Of Marilyn Cade Sent: Tuesday, July 19, 2016 7:04 PM To: Michele Neylon - Blacknight; Paul Rosenzweig Cc: cwg-stewardship(a)icann.org; CCWG-Accountability; Schaefer, Brett; icann-board(a)icann.org; Executive Team; COMMS Team; community-finance(a)icann.org; Finance Staff Subject: Re: [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update I am a consultant to an NGO, on the Board of an NGO, and I represent companies and trade associations. Usually the confidentiality clause is about WHAT one does, and eliminating conflicts with other clients. If these consultants are unable to acknowledge that they are ICANN consultants, this is a problem.If they are afraid to declare the amount they are receiving as consultant, I am concerned. And if they are simultaneously a consultant to a group of AC/SO entities and ICANN, then they need to declare that. M ________________________________ From: michele(a)blacknight.com<mailto:michele@blacknight.com> To: paul.rosenzweig(a)redbranchconsulting.com<mailto:paul.rosenzweig@redbranchconsulting.com> Date: Tue, 19 Jul 2016 22:30:20 +0000 CC: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; commsteam(a)icann.org<mailto:commsteam@icann.org>; accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>; icann-board(a)icann.org<mailto:icann-board@icann.org>; executive-team(a)icann.org<mailto:executive-team@icann.org>; Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>; community-finance(a)icann.org<mailto:community-finance@icann.org>; finance-staff(a)icann.org<mailto:finance-staff@icann.org> Subject: Re: [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier Is ICANN imposing the confidentiality you refer to, or is it the vendors? Regards Michele Mr Michele Neylon Blacknight Hosting & Domains http://www.blacknight.host/ http://www.mneylon.social Sent from mobile so typos and brevity are normal On 19 Jul 2016, at 19:59, Paul Rosenzweig <paul.rosenzweig(a)redbranchconsulting.com<mailto:paul.rosenzweig@redbranchconsulting.com>> wrote: Xavier May I follow up on Brett's question by also asking whether those confidentiality provisions are part of ICANN's standard contracts with all vendors or are they only part of the agreements with these particular vendors? Thanks Paul Paul Rosenzweig paul.rosenzweig(a)redbranchconsulting.com<mailto:paul.rosenzweig@redbranchconsulting.com> O: +1 (202) 547-0660 M: +1 (202) 329-9650 VOIP: +1 (202) 738-1739 www.redbranchconsulting.com<http://www.redbranchconsulting.com/> My PGP Key: http://redbranchconsulting.com/who-we-are/public-pgp-key/ From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Schaefer, Brett Sent: Tuesday, July 19, 2016 1:04 PM To: Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Cc: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>>; icann-board(a)icann.org<mailto:icann-board@icann.org>; Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>; COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>; community-finance(a)icann.org<mailto:community-finance@icann.org>; Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Are you saying that ICANN's contracts for Education/Engagement/Advice with (1) Albright Stonebridge Group LLC, (2) Edelman, (3) Interface Media, (4) Rice Hadley Gates LLC, (5) Summit Strategies International LLC, (6) WBC Global, and (7) Wiley Rein LLP each contain confidentiality provisions that prohibit ICANN from disclosing the specific amount paid to each of these individual vendors? Does this only apply to the CCWG and the public or does it also apply to other parts of the ICANN community, specifically the Supporting Organizations and Advisory Committees? Thank you for the link on lobbying disclosures. For those who are interested, here are ICANN's lobbying expenditures based on the disclosure website of the U.S. Congress. <image001.png> I do have a couple of additional questions. Would this source capture lobbying exclusively directed toward the US Executive Branch? Has ICANN spent any funds during this period lobbying governments other than the US? Thank you, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Monday, July 18, 2016 6:30 PM To: Schaefer, Brett Cc: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability; Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Yes, the information I provided in my latest email had been included in some previous communication. I just wanted to make sure you had a clear visibility on this information, which provides for (i) categories of expenses, (ii) the individual names of the vendors grouped for each category, and (iii) the total value of the expenses for each category. With respect to the contractual obligations of confidentiality in commercial contracts, ICANN is subject to them, like all business organizations. That said, we disclose what we can consistent with standard business confidentiality provisions in vendor contracts. We cannot disclose the specific amount of spend with each vendor but we were able to disclose the names of the service providers engaged. Regarding the lobbying expenses, as you are aware, both organizations that hire lobbyists and firms that lobby on behalf of organizations are required under U.S. federal law to file lobbying disclosure reports. In addition to ICANN's quarterly lobbying disclosures posted on our website, you can find the amounts ICANN has paid to individual outside lobbying firms at http://disclosures.house.gov/ld/ldsearch.aspx. I hope this helps and clarifies. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Thursday, July 14, 2016 at 7:07 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Cc: "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>>, Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, This is pretty much the same information that was provided before. I am asking for a breakdown of how much was paid to each vender in the lobbying category (Akin Gump, etc.) and the education/engagement/advice category (Albright Stoneridge, etc.). Thank you, Brett On Jul 13, 2016, at 8:13 PM, Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> wrote: Dear Brett, In response to your question listed below on 22 June: the detailed information provided on Other professional fees (other than legal fees, detailed in a separate section of the "Transition project cost" expense webpage, on the IANA Stewardship Transition webpage) can be found in the section called "Professional Services - Expenses Breakdown". Within this section, you will find a link to a document that provides the list of Professional Services (other than legal fees) incurred, by category, with the names of the vendors, and the total amount of expenditures for the category. This link is copied below and was provided in my first answer to your question. I have also attached the file to which this link refers in case the link would not work for you. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe… If this not addressing your question, please let me know. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Tuesday, July 12, 2016 at 9:45 AM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Thank you for following up. I will make sure to respond no later than the end of this week. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, July 12, 2016 at 11:38 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thanks for promising to get this information to me in Helsinki. Do you have an estimate for when it will be provided? Thanks, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Schaefer, Brett Sent: Wednesday, June 22, 2016 2:39 PM To: 'Xavier J. Calvez'; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, I appreciate the detailed breakdown on the legal fees That is indeed what I was looking for though I would think it useful to have the totals provided in the summary document. However, I did not see similar information for lobbying or education/ engagement/advice in the links provided. In fact, the only specific information that I saw listed is for Jamie Hedlund at $200,000. No information on other individual firms or vendors is listed at all - only the top line budget expenditure in the summary document link originally sent around. Could you provide that information? Thanks, Brett From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Wednesday, June 22, 2016 10:43 AM To: Schaefer, Brett; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, It appears that the first link in my email further below (detail of legal fees by firm) does not resolve correctly. Please use the below instead. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal… Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Wednesday, June 22, 2016 at 1:01 PM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear Brett, Thank you for your interest and question. We currently publish the list of all vendors from whom ICANN obtain services in relation to the IANA Stewardship transition. The $$ value of the services received is aggregated by category of expenses, which you mention below (US Government affairs, Education/engagement/advice,...). This presentation is driven by 2 factors: providing clarity as to the type of services received, and abiding by the contractual obligation of confidentiality in force with each of the vendors (resulting from standard business sensitive information). We do publish however the detail of the legal advice, by firm and by working group, on this same page (see for example the link to the report of fees by firm: https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…)<https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…>. You will also find more information relative to ICANN's lobbying in the following blog published a few months ago. In this blog, you will also find links to the disclosure reports that ICANN makes on lobbying activities. https://www.icann.org/resources/pages/lobbying-disclosures-contributions-20…. Lastly, further information on lobbying appears in ICANN's form 990 (Schedule C, Part II-B. On page 33/73 of the FY15 form 990 published at the following link): https://www.icann.org/en/system/files/files/fy-2015-form-990-10may16-en.pdf I hope this helps. Please let me know if you have further questions. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, June 21, 2016 at 9:54 PM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thank you. Could you please provide a more detailed breakdown of legal advice, US government affairs, and educations/engagement/advice? In each category, there are multiple firms/vendors listed (https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe…) I would appreciate the amount provided to each individual vendor. If it is provided somewhere, I would appreciate you letting me know where to find it. Much appreciated, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project's expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 <iana-stewardship-expenses-professional-vendor-01jun16-en.pdf> _______________________________________________ community-finance mailing list community-finance(a)icann.org<mailto:community-finance@icann.org> https://mm.icann.org/mailman/listinfo/community-finance _______________________________________________ community-finance mailing list community-finance(a)icann.org<mailto:community-finance@icann.org> https://mm.icann.org/mailman/listinfo/community-finance

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Re: [CWG-Stewardship] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Phil Corwin July 20, 2016

July 20, 2016

In the U.S. much of what used to be done by registered lobbyists is now performed by “strategic advisors” who walk right up to the line of what constitutes lobbying (and maybe a few inches over), and nonetheless facilitate door opening to key members of Congress and the Executive branch, and who “educate” rather than “lobby” members of both branches of government. So while the seven firms may not be engaged in what is considered lobbying under current U.S. law, they are still likely engaged in helping to assure officials outcomes desired by ICANN corporate. It is for that reason – as well as for the exercise of effective oversight over ICANN budgeting and expenditures – that the community should have more data on this. If ICANN is prohibited by its contracts with these firms from disclosing its expenditures that is unfortunate – and in the future I would hope that ICANN would tell any firms being considered for such duties that its own transparency obligations to the community preclude it from agreeing to such restrictions (I’d wager that the majority of the firms would waive confidentiality rather than lose the contract). At a minimum, ICANN should disclose the aggregate amounts spent with these seven firms since they were engaged – surely their contracts don’t bar such aggregate reporting. Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: accountability-cross-community-bounces(a)icann.org [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Schaefer, Brett Sent: Tuesday, July 19, 2016 1:04 PM To: Xavier J. Calvez Cc: cwg-stewardship(a)icann.org; CCWG-Accountability; icann-board(a)icann.org; Executive Team; COMMS Team; community-finance(a)icann.org; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Are you saying that ICANN’s contracts for Education/Engagement/Advice with (1) Albright Stonebridge Group LLC, (2) Edelman, (3) Interface Media, (4) Rice Hadley Gates LLC, (5) Summit Strategies International LLC, (6) WBC Global, and (7) Wiley Rein LLP each contain confidentiality provisions that prohibit ICANN from disclosing the specific amount paid to each of these individual vendors? Does this only apply to the CCWG and the public or does it also apply to other parts of the ICANN community, specifically the Supporting Organizations and Advisory Committees? Thank you for the link on lobbying disclosures. For those who are interested, here are ICANN’s lobbying expenditures based on the disclosure website of the U.S. Congress. [cid:image001.png@01D1E1FE.D8784B00] I do have a couple of additional questions. Would this source capture lobbying exclusively directed toward the US Executive Branch? Has ICANN spent any funds during this period lobbying governments other than the US? Thank you, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Monday, July 18, 2016 6:30 PM To: Schaefer, Brett Cc: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability; Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Yes, the information I provided in my latest email had been included in some previous communication. I just wanted to make sure you had a clear visibility on this information, which provides for (i) categories of expenses, (ii) the individual names of the vendors grouped for each category, and (iii) the total value of the expenses for each category. With respect to the contractual obligations of confidentiality in commercial contracts, ICANN is subject to them, like all business organizations. That said, we disclose what we can consistent with standard business confidentiality provisions in vendor contracts. We cannot disclose the specific amount of spend with each vendor but we were able to disclose the names of the service providers engaged. Regarding the lobbying expenses, as you are aware, both organizations that hire lobbyists and firms that lobby on behalf of organizations are required under U.S. federal law to file lobbying disclosure reports. In addition to ICANN’s quarterly lobbying disclosures posted on our website, you can find the amounts ICANN has paid to individual outside lobbying firms at http://disclosures.house.gov/ld/ldsearch.aspx. I hope this helps and clarifies. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Thursday, July 14, 2016 at 7:07 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Cc: "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>>, Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, This is pretty much the same information that was provided before. I am asking for a breakdown of how much was paid to each vender in the lobbying category (Akin Gump, etc.) and the education/engagement/advice category (Albright Stoneridge, etc.). Thank you, Brett On Jul 13, 2016, at 8:13 PM, Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> wrote: Dear Brett, In response to your question listed below on 22 June: the detailed information provided on Other professional fees (other than legal fees, detailed in a separate section of the “Transition project cost” expense webpage, on the IANA Stewardship Transition webpage) can be found in the section called “Professional Services – Expenses Breakdown”. Within this section, you will find a link to a document that provides the list of Professional Services (other than legal fees) incurred, by category, with the names of the vendors, and the total amount of expenditures for the category. This link is copied below and was provided in my first answer to your question. I have also attached the file to which this link refers in case the link would not work for you. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe… If this not addressing your question, please let me know. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Tuesday, July 12, 2016 at 9:45 AM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Thank you for following up. I will make sure to respond no later than the end of this week. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, July 12, 2016 at 11:38 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thanks for promising to get this information to me in Helsinki. Do you have an estimate for when it will be provided? Thanks, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Schaefer, Brett Sent: Wednesday, June 22, 2016 2:39 PM To: 'Xavier J. Calvez'; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, I appreciate the detailed breakdown on the legal fees That is indeed what I was looking for though I would think it useful to have the totals provided in the summary document. However, I did not see similar information for lobbying or education/ engagement/advice in the links provided. In fact, the only specific information that I saw listed is for Jamie Hedlund at $200,000. No information on other individual firms or vendors is listed at all – only the top line budget expenditure in the summary document link originally sent around. Could you provide that information? Thanks, Brett From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Wednesday, June 22, 2016 10:43 AM To: Schaefer, Brett; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, It appears that the first link in my email further below (detail of legal fees by firm) does not resolve correctly. Please use the below instead. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal… Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Wednesday, June 22, 2016 at 1:01 PM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear Brett, Thank you for your interest and question. We currently publish the list of all vendors from whom ICANN obtain services in relation to the IANA Stewardship transition. The $$ value of the services received is aggregated by category of expenses, which you mention below (US Government affairs, Education/engagement/advice,…). This presentation is driven by 2 factors: providing clarity as to the type of services received, and abiding by the contractual obligation of confidentiality in force with each of the vendors (resulting from standard business sensitive information). We do publish however the detail of the legal advice, by firm and by working group, on this same page (see for example the link to the report of fees by firm: https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…) You will also find more information relative to ICANN’s lobbying in the following blog published a few months ago. In this blog, you will also find links to the disclosure reports that ICANN makes on lobbying activities. https://www.icann.org/resources/pages/lobbying-disclosures-contributions-20…. Lastly, further information on lobbying appears in ICANN’s form 990 (Schedule C, Part II-B. On page 33/73 of the FY15 form 990 published at the following link): https://www.icann.org/en/system/files/files/fy-2015-form-990-10may16-en.pdf I hope this helps. Please let me know if you have further questions. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, June 21, 2016 at 9:54 PM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thank you. Could you please provide a more detailed breakdown of legal advice, US government affairs, and educations/engagement/advice? In each category, there are multiple firms/vendors listed (https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe…) I would appreciate the amount provided to each individual vendor. If it is provided somewhere, I would appreciate you letting me know where to find it. Much appreciated, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project’s expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 <iana-stewardship-expenses-professional-vendor-01jun16-en.pdf>

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Re: [CWG-Stewardship] [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Phil Corwin July 20, 2016

July 20, 2016

+1 on this: If these consultants are unable to acknowledge that they are ICANN consultants, this is a problem.If they are afraid to declare the amount they are receiving as consultant, I am concerned. And if they are simultaneously a consultant to a group of AC/SO entities and ICANN, then they need to declare that. Philip S. Corwin, Founding Principal Virtualaw LLC 1155 F Street, NW Suite 1050 Washington, DC 20004 202-559-8597/Direct 202-559-8750/Fax 202-255-6172/Cell Twitter: @VlawDC "Luck is the residue of design" -- Branch Rickey From: community-finance-bounces(a)icann.org [mailto:community-finance-bounces@icann.org] On Behalf Of Marilyn Cade Sent: Tuesday, July 19, 2016 7:04 PM To: Michele Neylon - Blacknight; Paul Rosenzweig Cc: cwg-stewardship(a)icann.org; CCWG-Accountability; Schaefer, Brett; icann-board(a)icann.org; Executive Team; COMMS Team; community-finance(a)icann.org; Finance Staff Subject: Re: [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update I am a consultant to an NGO, on the Board of an NGO, and I represent companies and trade associations. Usually the confidentiality clause is about WHAT one does, and eliminating conflicts with other clients. If these consultants are unable to acknowledge that they are ICANN consultants, this is a problem.If they are afraid to declare the amount they are receiving as consultant, I am concerned. And if they are simultaneously a consultant to a group of AC/SO entities and ICANN, then they need to declare that. M ________________________________ From: michele(a)blacknight.com<mailto:michele@blacknight.com> To: paul.rosenzweig(a)redbranchconsulting.com<mailto:paul.rosenzweig@redbranchconsulting.com> Date: Tue, 19 Jul 2016 22:30:20 +0000 CC: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; commsteam(a)icann.org<mailto:commsteam@icann.org>; accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>; icann-board(a)icann.org<mailto:icann-board@icann.org>; executive-team(a)icann.org<mailto:executive-team@icann.org>; Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>; community-finance(a)icann.org<mailto:community-finance@icann.org>; finance-staff(a)icann.org<mailto:finance-staff@icann.org> Subject: Re: [community-finance] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier Is ICANN imposing the confidentiality you refer to, or is it the vendors? Regards Michele Mr Michele Neylon Blacknight Hosting & Domains http://www.blacknight.host/ http://www.mneylon.social Sent from mobile so typos and brevity are normal On 19 Jul 2016, at 19:59, Paul Rosenzweig <paul.rosenzweig(a)redbranchconsulting.com<mailto:paul.rosenzweig@redbranchconsulting.com>> wrote: Xavier May I follow up on Brett's question by also asking whether those confidentiality provisions are part of ICANN's standard contracts with all vendors or are they only part of the agreements with these particular vendors? Thanks Paul Paul Rosenzweig paul.rosenzweig(a)redbranchconsulting.com<mailto:paul.rosenzweig@redbranchconsulting.com> O: +1 (202) 547-0660 M: +1 (202) 329-9650 VOIP: +1 (202) 738-1739 www.redbranchconsulting.com<http://www.redbranchconsulting.com/> My PGP Key: http://redbranchconsulting.com/who-we-are/public-pgp-key/ From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Schaefer, Brett Sent: Tuesday, July 19, 2016 1:04 PM To: Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Cc: cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>>; icann-board(a)icann.org<mailto:icann-board@icann.org>; Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>; COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>; community-finance(a)icann.org<mailto:community-finance@icann.org>; Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Are you saying that ICANN's contracts for Education/Engagement/Advice with (1) Albright Stonebridge Group LLC, (2) Edelman, (3) Interface Media, (4) Rice Hadley Gates LLC, (5) Summit Strategies International LLC, (6) WBC Global, and (7) Wiley Rein LLP each contain confidentiality provisions that prohibit ICANN from disclosing the specific amount paid to each of these individual vendors? Does this only apply to the CCWG and the public or does it also apply to other parts of the ICANN community, specifically the Supporting Organizations and Advisory Committees? Thank you for the link on lobbying disclosures. For those who are interested, here are ICANN's lobbying expenditures based on the disclosure website of the U.S. Congress. <image001.png> I do have a couple of additional questions. Would this source capture lobbying exclusively directed toward the US Executive Branch? Has ICANN spent any funds during this period lobbying governments other than the US? Thank you, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Monday, July 18, 2016 6:30 PM To: Schaefer, Brett Cc: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability; Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Yes, the information I provided in my latest email had been included in some previous communication. I just wanted to make sure you had a clear visibility on this information, which provides for (i) categories of expenses, (ii) the individual names of the vendors grouped for each category, and (iii) the total value of the expenses for each category. With respect to the contractual obligations of confidentiality in commercial contracts, ICANN is subject to them, like all business organizations. That said, we disclose what we can consistent with standard business confidentiality provisions in vendor contracts. We cannot disclose the specific amount of spend with each vendor but we were able to disclose the names of the service providers engaged. Regarding the lobbying expenses, as you are aware, both organizations that hire lobbyists and firms that lobby on behalf of organizations are required under U.S. federal law to file lobbying disclosure reports. In addition to ICANN's quarterly lobbying disclosures posted on our website, you can find the amounts ICANN has paid to individual outside lobbying firms at http://disclosures.house.gov/ld/ldsearch.aspx. I hope this helps and clarifies. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Thursday, July 14, 2016 at 7:07 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Cc: "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>>, Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, This is pretty much the same information that was provided before. I am asking for a breakdown of how much was paid to each vender in the lobbying category (Akin Gump, etc.) and the education/engagement/advice category (Albright Stoneridge, etc.). Thank you, Brett On Jul 13, 2016, at 8:13 PM, Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> wrote: Dear Brett, In response to your question listed below on 22 June: the detailed information provided on Other professional fees (other than legal fees, detailed in a separate section of the "Transition project cost" expense webpage, on the IANA Stewardship Transition webpage) can be found in the section called "Professional Services - Expenses Breakdown". Within this section, you will find a link to a document that provides the list of Professional Services (other than legal fees) incurred, by category, with the names of the vendors, and the total amount of expenditures for the category. This link is copied below and was provided in my first answer to your question. I have also attached the file to which this link refers in case the link would not work for you. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe… If this not addressing your question, please let me know. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Tuesday, July 12, 2016 at 9:45 AM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Thank you for following up. I will make sure to respond no later than the end of this week. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, July 12, 2016 at 11:38 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thanks for promising to get this information to me in Helsinki. Do you have an estimate for when it will be provided? Thanks, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Schaefer, Brett Sent: Wednesday, June 22, 2016 2:39 PM To: 'Xavier J. Calvez'; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, I appreciate the detailed breakdown on the legal fees That is indeed what I was looking for though I would think it useful to have the totals provided in the summary document. However, I did not see similar information for lobbying or education/ engagement/advice in the links provided. In fact, the only specific information that I saw listed is for Jamie Hedlund at $200,000. No information on other individual firms or vendors is listed at all - only the top line budget expenditure in the summary document link originally sent around. Could you provide that information? Thanks, Brett From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Wednesday, June 22, 2016 10:43 AM To: Schaefer, Brett; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, It appears that the first link in my email further below (detail of legal fees by firm) does not resolve correctly. Please use the below instead. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal… Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Wednesday, June 22, 2016 at 1:01 PM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear Brett, Thank you for your interest and question. We currently publish the list of all vendors from whom ICANN obtain services in relation to the IANA Stewardship transition. The $$ value of the services received is aggregated by category of expenses, which you mention below (US Government affairs, Education/engagement/advice,...). This presentation is driven by 2 factors: providing clarity as to the type of services received, and abiding by the contractual obligation of confidentiality in force with each of the vendors (resulting from standard business sensitive information). We do publish however the detail of the legal advice, by firm and by working group, on this same page (see for example the link to the report of fees by firm: https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…)<https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…>. You will also find more information relative to ICANN's lobbying in the following blog published a few months ago. In this blog, you will also find links to the disclosure reports that ICANN makes on lobbying activities. https://www.icann.org/resources/pages/lobbying-disclosures-contributions-20…. Lastly, further information on lobbying appears in ICANN's form 990 (Schedule C, Part II-B. On page 33/73 of the FY15 form 990 published at the following link): https://www.icann.org/en/system/files/files/fy-2015-form-990-10may16-en.pdf I hope this helps. Please let me know if you have further questions. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, June 21, 2016 at 9:54 PM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thank you. Could you please provide a more detailed breakdown of legal advice, US government affairs, and educations/engagement/advice? In each category, there are multiple firms/vendors listed (https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe…) I would appreciate the amount provided to each individual vendor. If it is provided somewhere, I would appreciate you letting me know where to find it. Much appreciated, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project's expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 <iana-stewardship-expenses-professional-vendor-01jun16-en.pdf> _______________________________________________ community-finance mailing list community-finance(a)icann.org<mailto:community-finance@icann.org> https://mm.icann.org/mailman/listinfo/community-finance _______________________________________________ community-finance mailing list community-finance(a)icann.org<mailto:community-finance@icann.org> https://mm.icann.org/mailman/listinfo/community-finance

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Preliminary Names SLE Data
by Yuko Green July 19, 2016

July 19, 2016

Dear members of the CWG, Attached, please find the compilation of preliminary Names SLE data that ICANN has collected in the first three or so months. This document has been circulated to DT-A and we will be having a call with the DT-A on 21 July to go over the report. The meeting will be recorded and we'll circulate the recording to the CWG after the call. Best regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green(a)icann.org <http://www.icann.org/> www.icann.org

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Notes, Recordings, Transcript CWG IANA Meeting #83 - 19 July 2016
by Brenda Brewer July 19, 2016

July 19, 2016

Dear all, The notes, recordings and transcripts for the CWG IANA Meeting #83 on 19 July 2016 will be available here: https://community.icann.org/x/eQObAw A copy of the notes and action items may be found below. Kind regards, Brenda Action Items * Action (Chairs): CWG to submit Sidley's comments on PTI Articles and Bylaws as part of the CWG's public comment submission (see table provided by Sidley for further detail). * Action (Greg): Provide language on PTI purpose to be coordinated in Articles and Bylaws. * Action (ICANN): ICANN to provide some slides or documentation on process for public comment proceedings and next steps in finalization of documents. * Action (Sidley): Sidley to draft public comment submission having used this table as a tool for discussion of the issues on Articles and Bylaws. * Action (Grace): recirculate Annex C table to the CWG-IANA. Notes 1. Status Update * High-intensity period (more calls that usual). * IOTF calls have been cancelled since the CWG is meeting more frequently. * Sidley has been assisting with PTI implementation, working directly with ICANN and providing updates as work progresses. * Review of action items from last meeting. Action (Chairs): CWG to submit Sidley's comments on PTI Articles and Bylaws as part of the CWG's public comment submission (see table provided by Sidley for further detail). Action (Greg): Provide language on PTI purpose to be coordinated in Articles and Bylaws. 2. Implementation Update * Presented by Trang Nguyen Action (ICANN): ICANN to provide some slides or documentation on process for public comment proceedings and next steps in finalization of documents. 3. Key Issues * Sharon Flanagan to present table compiled by Sidley with issues on PTI Articles and Bylaws. * Language on purpose still needs to be developed. PTI Articles of Incorporation * #1 (purpose) -- still needs to be resolved * #2 (amendments) -- 4/5 voting threshold proposed by Sidley received support from Chuck and Paul and no objections. PTI Bylaws (including Annex C) * #1 (principal office) -- no comments on Sidley recommendation. * #2 (purpose) -- still needs to be resolved * #3 (purpose) -- no comments on Sidley recommendation. * #4 (director qualifications) -- broad definition of diversity for NomCom to consider in addition to qualification criteria * #5 (board chairperson) -- no comments on Sidley recommendation. * #6 (terms of directors) -- three year term appears acceptable (no comments on Sidley recommendation). * #7 (term limits) -- suggestion to borrow language from ICANN bylaws. Chuck suggests to have 2 term limits (for a three year term). Paul and Donna support this suggestion. * #8 (supermajority) -- same as 4/5 threshold in Articles * #9 (board fees) -- expense reimbursement is acceptable * #10 (board committees) -- same as 4/5 threshold in Articles * #11 (budget and strat plan) -- timing issue to be resolved on DT-O call on Wednesday * #12 (amendments) -- same as 4/5 threshold in Articles Action (Sidley): Sidley to draft public comment submission having used this table as a tool for discussion of the issues on Articles and Bylaws. PTI Governance Documents * Redlines provided by ICANN to Sidley and CWG. * Sidley to review and comment if necessary. Naming Functions Contract * Overview and mapping table presented by Trang Nguyen Intercompany Agreement * Headers presented by Trang Nguyen. Action (Grace): recirculate Annex C table to the CWG-IANA. RZERC Charter * Alan suggested wording clarifications to the qualifications sections for the RZERC appointing orgs. * Support for staff's efforts so far IANA IPR * Update by Greg Shatan * Call next week to discuss with IETF, RIRs, and IETF Trust. 4. Client Committee * Reliance on Sidley to work with ICANN on the naming contract and intercompany agreement. * Other sidley work has been addressed in prior portions of this call. 5. AOB * Next meeting at 06:00 UTC on Thursday 21 July * DT-A/SLE Team call at 21:00 UTC on Thursday

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Names SLEs data review
by Brenda Brewer July 19, 2016

July 19, 2016

Hello all, Kim Davies will be hosting a call on Thursday, 21 July at 21:00 UTC to go over the collected data and discuss thresholds with the Names SLEs work group. As a courtesy, the invitation is extended to the whole CWG. Please see the attached document, Preliminary SLE Data. The meeting will walk through this document, as well as present the first iteration of the interactive dashboard. A calendar notice has been sent with call details. Kind regards, Brenda Brewer

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FW: [client com] Upcoming CWG-Stewardship Calls
by Lise Fuhr July 19, 2016

July 19, 2016

Dear All, FYI - we just sent this to Sidley. Talk to you later today. Best, Jonathan and Lise From: cwg-client-bounces(a)icann.org [mailto:cwg-client-bounces@icann.org] On Behalf Of Jonathan Robinson Sent: 19 July 2016 11:15 To: 'Flanagan, Sharon'; 'Grace Abuhamad'; 'Client Committee' Subject: Re: [client com] Upcoming CWG-Stewardship Calls Thank-you Sharon, Lise and I have discussed the likely way in which we expect this to evolve but not, as yet, had the opportunity to discuss with the full CWG Group or Client Committee. We anticipate that the call today (19th) will be more of a staff briefing indicating the approach taken to the work and so it will form a common background or base for CWG members and Sidley. We are conscious that the role of the CWG is not to intervene substantially on the agreements, save for if and when we believe that they are inconsistent with our proposal and/or in some way detrimental to the interests of the Naming community. It is with this in mind that we are reliant on Sidley to assist us in order to avoid the CWG having to analyse the agreements in detail. On the 21st, we anticipate that Sidley will be able to provide the CWG with more substantial input on where, if at all, you have any concerns with currently available agreements and / or term sheets. Whilst it is possible that some in the CWG may give the agreements full and thorough scrutiny, it is likely that many will appreciate being directed to areas (by Sidley) where there are specific concerns. We do have a Client Committee meeting scheduled for Friday July 22nd at 14h00 UTC and we anticipate that this will be used to manage the legal work currently underway. It will be useful to know who is assigned to which element of the CWG related work so that we can all be sure that the correct people are invited to and present at the relevant meetings. We are ever mindful of appropriate use of resources and associated costs. Jonathan & Lise From: Flanagan, Sharon [mailto:sflanagan@sidley.com] Sent: 18 July 2016 23:19 To: Grace Abuhamad <grace.abuhamad(a)icann.org<mailto:grace.abuhamad@icann.org>>; Client Committee <cwg-client(a)icann.org<mailto:cwg-client@icann.org>> Subject: Re: [client com] Upcoming CWG-Stewardship Calls I’m available on July 19 and 21. I’m not available on July 28. Do we also have a client committee call on July 22 at 12pm UTC? - Sharon SHARON R. FLANAGAN SIDLEY AUSTIN LLP +1 415 772 1271 sflanagan(a)sidley.com<mailto:sflanagan@sidley.com> From: cwg-client-bounces(a)icann.org<mailto:cwg-client-bounces@icann.org> [mailto:cwg-client-bounces@icann.org] On Behalf Of Grace Abuhamad Sent: Monday, July 18, 2016 3:04 PM To: Client Committee Subject: [client com] Upcoming CWG-Stewardship Calls Dear Sharon and Josh, The chairs have asked me to invite you to participate on the CWG-Stewardship calls on 21 July at 06:00 UTC and on 28 July at 14:00 UTC. I have forwarded you the invitations for these calls. Both of these calls will deal with the naming functions contract as well as the intercompany agreement, and the CWG-Stewardship will request Sidley’s assistance in preparing public comment responses to these documents. We acknowledge that this is late notice, but we also wanted to extend the invitation for you to join the CWG-Stewardship call tomorrow (19 July) at 14:00 UTC. While you are not expected to comment or present, it may be helpful for you to attend and observe the call since ICANN staff will be doing an introduction to the contracts. In the case that you are available, I have forwarded the invite for that call to both of you as well. Attached is the email with the agenda and relevant documents for the call. Thank you, Grace -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE<https://www.icann.org/stewardship-accountability>. STAY UPDATED<https://www.icann.org/stewardship-accountability#status>. FOLLOW<https://twitter.com/icann>. ENGAGE<https://www.icann.org/stewardship-accountability#involved>. **************************************************************************************************** This e-mail is sent by a law firm and may contain information that is privileged or confidential. If you are not the intended recipient, please delete the e-mail and any attachments and notify us immediately. ****************************************************************************************************

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Re: [CWG-Stewardship] [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update
by Xavier J. Calvez July 18, 2016

July 18, 2016

Brett, Yes, the information I provided in my latest email had been included in some previous communication. I just wanted to make sure you had a clear visibility on this information, which provides for (i) categories of expenses, (ii) the individual names of the vendors grouped for each category, and (iii) the total value of the expenses for each category. With respect to the contractual obligations of confidentiality in commercial contracts, ICANN is subject to them, like all business organizations. That said, we disclose what we can consistent with standard business confidentiality provisions in vendor contracts. We cannot disclose the specific amount of spend with each vendor but we were able to disclose the names of the service providers engaged. Regarding the lobbying expenses, as you are aware, both organizations that hire lobbyists and firms that lobby on behalf of organizations are required under U.S. federal law to file lobbying disclosure reports. In addition to ICANN’s quarterly lobbying disclosures posted on our website, you can find the amounts ICANN has paid to individual outside lobbying firms at http://disclosures.house.gov/ld/ldsearch.aspx. I hope this helps and clarifies. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org> Date: Thursday, July 14, 2016 at 7:07 AM To: Xavier Calvez <xavier.calvez(a)icann.org> Cc: "community-finance(a)icann.org" <community-finance(a)icann.org>, "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org>, CCWG-Accountability <accountability-cross-community(a)icann.org>, Executive Team <executive-team(a)icann.org>, COMMS Team <commsteam(a)icann.org>, "icann-board(a)icann.org" <icann-board(a)icann.org>, Finance Staff <finance-staff(a)icann.org> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, This is pretty much the same information that was provided before. I am asking for a breakdown of how much was paid to each vender in the lobbying category (Akin Gump, etc.) and the education/engagement/advice category (Albright Stoneridge, etc.). Thank you, Brett On Jul 13, 2016, at 8:13 PM, Xavier J. Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> wrote: Dear Brett, In response to your question listed below on 22 June: the detailed information provided on Other professional fees (other than legal fees, detailed in a separate section of the “Transition project cost” expense webpage, on the IANA Stewardship Transition webpage) can be found in the section called “Professional Services – Expenses Breakdown”. Within this section, you will find a link to a document that provides the list of Professional Services (other than legal fees) incurred, by category, with the names of the vendors, and the total amount of expenditures for the category. This link is copied below and was provided in my first answer to your question. I have also attached the file to which this link refers in case the link would not work for you. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe… If this not addressing your question, please let me know. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Tuesday, July 12, 2016 at 9:45 AM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Brett, Thank you for following up. I will make sure to respond no later than the end of this week. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, July 12, 2016 at 11:38 AM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thanks for promising to get this information to me in Helsinki. Do you have an estimate for when it will be provided? Thanks, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: Schaefer, Brett Sent: Wednesday, June 22, 2016 2:39 PM To: 'Xavier J. Calvez'; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, I appreciate the detailed breakdown on the legal fees That is indeed what I was looking for though I would think it useful to have the totals provided in the summary document. However, I did not see similar information for lobbying or education/ engagement/advice in the links provided. In fact, the only specific information that I saw listed is for Jamie Hedlund at $200,000. No information on other individual firms or vendors is listed at all – only the top line budget expenditure in the summary document link originally sent around. Could you provide that information? Thanks, Brett From: Xavier J. Calvez [mailto:xavier.calvez@icann.org] Sent: Wednesday, June 22, 2016 10:43 AM To: Schaefer, Brett; community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, It appears that the first link in my email further below (detail of legal fees by firm) does not resolve correctly. Please use the below instead. https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal… Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>> Date: Wednesday, June 22, 2016 at 1:01 PM To: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: Re: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear Brett, Thank you for your interest and question. We currently publish the list of all vendors from whom ICANN obtain services in relation to the IANA Stewardship transition. The $$ value of the services received is aggregated by category of expenses, which you mention below (US Government affairs, Education/engagement/advice,…). This presentation is driven by 2 factors: providing clarity as to the type of services received, and abiding by the contractual obligation of confidentiality in force with each of the vendors (resulting from standard business sensitive information). We do publish however the detail of the legal advice, by firm and by working group, on this same page (see for example the link to the report of fees by firm: https://www.icann.org/en/system/files/files/iana-stewardship-expenses-legal…) You will also find more information relative to ICANN’s lobbying in the following blog published a few months ago. In this blog, you will also find links to the disclosure reports that ICANN makes on lobbying activities. https://www.icann.org/resources/pages/lobbying-disclosures-contributions-20…. Lastly, further information on lobbying appears in ICANN’s form 990 (Schedule C, Part II-B. On page 33/73 of the FY15 form 990 published at the following link): https://www.icann.org/en/system/files/files/fy-2015-form-990-10may16-en.pdf I hope this helps. Please let me know if you have further questions. Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 From: "Schaefer, Brett" <Brett.Schaefer(a)heritage.org<mailto:Brett.Schaefer@heritage.org>> Date: Tuesday, June 21, 2016 at 9:54 PM To: Xavier Calvez <xavier.calvez(a)icann.org<mailto:xavier.calvez@icann.org>>, "community-finance(a)icann.org<mailto:community-finance@icann.org>" <community-finance(a)icann.org<mailto:community-finance@icann.org>>, "cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>" <cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>>, CCWG-Accountability <accountability-cross-community(a)icann.org<mailto:accountability-cross-community@icann.org>> Cc: Executive Team <executive-team(a)icann.org<mailto:executive-team@icann.org>>, COMMS Team <commsteam(a)icann.org<mailto:commsteam@icann.org>>, "icann-board(a)icann.org<mailto:icann-board@icann.org>" <icann-board(a)icann.org<mailto:icann-board@icann.org>>, Finance Staff <finance-staff(a)icann.org<mailto:finance-staff@icann.org>> Subject: RE: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Xavier, Thank you. Could you please provide a more detailed breakdown of legal advice, US government affairs, and educations/engagement/advice? In each category, there are multiple firms/vendors listed (https://www.icann.org/en/system/files/files/iana-stewardship-expenses-profe…) I would appreciate the amount provided to each individual vendor. If it is provided somewhere, I would appreciate you letting me know where to find it. Much appreciated, Brett ________________________________ Brett Schaefer Jay Kingham Senior Research Fellow in International Regulatory Affairs Margaret Thatcher Center for Freedom Davis Institute for National Security and Foreign Policy The Heritage Foundation 214 Massachusetts Avenue, NE Washington, DC 20002 202-608-6097 heritage.org<http://heritage.org/> From: accountability-cross-community-bounces(a)icann.org<mailto:accountability-cross-community-bounces@icann.org> [mailto:accountability-cross-community-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: Saturday, June 18, 2016 12:10 AM To: community-finance(a)icann.org<mailto:community-finance@icann.org>; cwg-stewardship(a)icann.org<mailto:cwg-stewardship@icann.org>; CCWG-Accountability Cc: Executive Team; COMMS Team; icann-board(a)icann.org<mailto:icann-board@icann.org>; Finance Staff Subject: [CCWG-ACCT] IANA Stewardship Transition - Project Expenses - FY16 Q3 update Dear all, You find at the link below the updated project’s expenses as of FY16 Q3 (from July 2014 to March 2016). As indicated a few months ago, we have added new detailed information on the staff support with the individual positions, names and percentages of effort over the period. https://www.icann.org/resources/pages/iana-stewardship-project-costs Thank you. Best, Xavier Xavier Calvez ICANN CFO 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office : +1 (310) 301 5838 Mobile : +1 (805) 312 0052 Fax : +1 (310) 957-2348 <iana-stewardship-expenses-professional-vendor-01jun16-en.pdf>

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Re: [CWG-Stewardship] Agenda for 19 July @ 14:00 UTC
by Grace Abuhamad July 18, 2016

July 18, 2016

Dear all, During the call tomorrow, we will also review actions from the last meeting. Here they are listed below: · Action (Chairs): CWG to submit Sidley's comments on the PTI Articles of Incorporation as part of the CWG's public comment submission. · Complete (Sharon): Sidley to prepare a table of current issues in articles and bylaws for CWG to resolve and / or respond to Public Comment on articles and bylaws · Action: Greg to share the draft language on purpose with the CWG · Complete (Greg for Client Committee): Request that Sidley review the PTI governance documents. · Complete (ICANN): ICANN to provide redlines of the ICANN governance documents compared to the proposed PTI governance documents (since the PTI documents are based off of ICANN documents). · In Progress (ICANN): Provide a table showing how comments on the RZERC charter are being addressed. · In Progress (Grace): Schedule meeting between Sidley, Names IPR reps and IETF Trust reps as soon as possible · Complete (Brenda): Give ICANN implementation staff posting rights to the Client Com mailing list. -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE. From: <cwg-stewardship-bounces(a)icann.org> on behalf of Grace Abuhamad <grace.abuhamad(a)icann.org> Date: Monday, July 18, 2016 at 4:20 PM To: "cwg-stewardship(a)icann.org" <cwg-stewardship(a)icann.org> Subject: [CWG-Stewardship] Agenda for 18 July @ 14:00 UTC Dear all, Please find below the agenda for our call on 19 July at 14:00 UTC. Relevant documents are attached or linked to below: Agenda: 1. Status Update (Chairs) 2. Implementation Update (Staff) 3. Key Issues (with Sidley) · PTI Articles of Incorporation · PTI Governance Documents o Conflict of Interest Policy o Board Code of Conduct o Expected Standard of Behavior · PTI Bylaws (including Annex C) · Naming Functions Contract · Intercompany Agreement (headers now available) · RZERC Charter · IANA IPR 4. Client Committee 5. AOB Links to open public comment periods: · PTI Articles of Incorporation (public comment closes on 31 July): https://www.icann.org/public-comments/draft-pti-articles-incorporation-2016… · PTI Governance Documents (public comment closes on 7 August): https://www.icann.org/public-comments/pti-governance-documents-2016-07-08-en · PTI Bylaws (public comment closes on 11 August): https://www.icann.org/public-comments/draft-pti-bylaws-2016-07-12-en -- Grace Abuhamad Manager, Public Policy ICANN | Internet Corporation for Assigned Names and Numbers 801 17th Street NW, Suite 400 | Washington, DC 20006 Direct: +1 202 249 7545 | Mobile: +1 310 200 7638 Interested in the IANA Stewardship Transition? LEARN MORE. STAY UPDATED. FOLLOW. ENGAGE.

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