Dear members of the CWG Stewardship, Below, please find the meeting notes from the IOTF Call #7. The presentation material, transcript, and AC room and audio recordings are now posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #7 27 Apr 2016 @ 19:00 UTC Please note that this meeting is being recorded. To mute or unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items * RZERC Charter: Obtain final agreement from IOTF on the draft circulated * IANA Escalation Mechanism: Is there any other comments and feedback from the IOTF on Chuck's clarification? * Document Review Process & Timeline: 1) Continue discussion regarding document review process, and 2) review timeline 3. AOB 4. Closing Remarks Notes: Apology - Donna A, Jonathan R IANA Escalation Mechanism * Response provided by Chuck is based on the discussion with the design team. * Keep this item open until next Wednesday call Action Items: * RZERC charter - Remove the "(possibly as Chair)" from Composition section (ICANN) * RZERC charter - Delete "AS" from the first sentence from "Records of Proceedings" (ICANN) * RZERC charter - Add "minutes shall be posted as soon as possible" at Records & Proceeding section (ICANN) * RZERC charter - Replace "as prudent" with "as appropriate" at the last section of the Meetings (ICANN) * Forward the term sheet of the PTI formation documents to the client committee for Sidley's review (ICANN) * ICANN-PTI Contract - Add Annex M as an additional input source (ICANN) * Pull language off of draft ICANN bylaws re: ICANN-PTI contract and circulate to IOTF mail list (ICANN) * ICANN to discuss internally how the ICANN-PTI contract can be shared before the whole draft is ready (ICANN) ***Chat History*** Yuko Green: Hello everybody, welcome t o IOTF call #7 matthew shears: hi could you remind me when the RZERC doc was circulated - thanks Yuko Green: @Matthew: It was Monday at 7pm PDT through IOTF mailing list from Trang matthew shears: OK thanks Allan MacGillivray: Hi everyone. That's me on 5335. Yuko Green: Who may be phone # 5335? Chuck Gomes: Hi all Yuko Green: Thank you Allan matthew shears: phone is live Allan James Gannon: Hi All Yuko Green: You have scrolling control as RZERC charter is on slide 4 and 5 James Gannon: Yeah I think that was from the proposal but can be done away with now matthew shears: that needs to be made clear then Alissa Cooper: I still think this is over-specifying a bunch of details that should be left to the committee itself, but I am giving up on that line of argument Alissa Cooper: the document needs an edit pass for grammar James Gannon: Works for me matthew shears: in the last sentence under meetings what does the word prudent refer to? matthew shears: shouldn't it read as appropriate? Cheryl Langdon-Orr (CLO): lol James Gannon: If Chcuk is happy I am matthew shears: + 1 to Chuck's clarifications Avri Doria: sound like reasonable repsonses to me. Avri Doria: and as a member of that team they were what i remembered. Cheryl Langdon-Orr (CLO): th Avri Doria: is there an open issue of incompatitiblity between this and the agreed plan? Avri Doria: makes sense to wait for a another week. Avri Doria: to make sure that is is closed. Cheryl Langdon-Orr (CLO): not that I am aware of (yet) Avri but NP with another weeek Avri Doria: next call is a good compromise Chuck Gomes: Does Paul want a full week? Cheryl Langdon-Orr (CLO): next Wed call if we run the Mon one as well Paul Kane: agree matthew shears: where does responsibility for drafting the contract between ICANN and PTI lie? Alissa Cooper: that's on the next slide matthew shears: :) thanks matthew shears: shouldn't the IOTF review the full draft before it goes to the CWG? Grace Abuhamad: The document was forwarded to the Client Committee here: http://mm.icann.org/pipermail/cwg-client/2016-April/000440.html Grace Abuhamad: It's the process Chuck Gomes: It seems to me that the full drafts can be reviewed by the IOTF at the same time that Sidley is reviewing them. matthew shears: ok Chuck Gomes: When are the ICANN Bylaws targeted for approval? Paul Kane: Agree Alissa matthew shears: 27th May? Chuck Gomes: Thanks Matthew. matthew shears: understood - lets do it inparallel with Sidley Cheryl Langdon-Orr (CLO): yup Russ Housley: This structure impacts all of the operational communities, so we would like to know the proposed way forward as soon as possible James Gannon: +1 Russ matthew shears: + 1 Russ James Gannon: Principles in bylaws and details in contract would be what i expected Trang Nguyen: @Russ: Understood, Russ. Chuck Gomes: I have to drop off. Thanks all. matthew shears: I think that it would be useful of key parts of teh contract were shared as they were available rather than waiting on the full draft Lise Fuhr: Bye Chuck James Gannon: I think thats still a little fuzzy Trang at the moment James Gannon: On how much control there is over that contract from the provisions in the ICANN bylaws matthew shears: assuming the ICANN bylaws don't change Alan Greenberg: I suspect it will be easier to change the PTI Bylaws than the PTI-ICANN contract. Cheryl Langdon-Orr (CLO): thx Greg Paul Kane: Alan - agree Paul Kane: But Bylaws have a formal process matthew shears: + 1 Alissa on structure matthew shears: and +1 on review as well Alan Greenberg: Don't recall for sure, but I think PTI Bylaws are purely up to PTI Board. Appealable because ultimately controlled by ICANN, but no community process. Russ Housley: @Alan: One contract with three parts or three options is fine. A contract for the naming functions with options for the other two is quite different Alan Greenberg: @Russ, my reference was just with regard to Pauls statement about things in the PTI Bylaws as opposed to the contract. Paul Kane: Agree Lise matthew shears: we would also read the whole but it might expedite things and assuage some concerns along the way Lise Fuhr: @Trang it is more the structure than the details Allan MacGillivray: Many of the principles in Annex C that are important to the ccTLD community are also in the darft contract terms that were attached to the CWG proposal. They were deemed to be so important that they are mentioned twice so we need them reflected in nthe bylaws and the PTI contract. Lise Fuhr: Thank you Trang Avri Doria: thanks matthew shears: thanks all Lise Fuhr: All James Gannon: thanks trang thanks yuko Allan MacGillivray: Thanks everyone. Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: <mailto:yuko.green@icann.org> yuko.green@icann.org <http://www.icann.org/> www.icann.org