Dear all, Notes below. Timeline attached and also on the Wiki. CWG Meeting #42 on Tuesday 21 April at 17:00 UTC Agenda: 1. Opening Remarks 2. Open items on Draft Proposal 3.4 a. To be resolved by Design Teams? b. To be resolved by CWG? c. To be resolved during Public Comment? 3. Public Comment a. Structure b. Associated Communications c. Role of CWG Members 4. Timeline 5. AOB 6. Closing Remarks Notes: 1. Opening Remarks * Last call before the launch of the Public Comment on the 2nd Draft Proposal. * We've converged on one proposal for structure * Today, we'd like to conclude on the last DTs and the outstandings items. * Need dependencies for CCWG-Accountability to be clarified and noted 2. Open items on Draft Proposal 3.4 The following three items are "aide-memoire" to help think through open issues and how to address them. a. To be resolved by Design Teams? b. To be resolved by CWG? c. To be resolved during Public Comment? Section III starts on page 17 Going through Sidley comments Change review period text to "every 5 years" Page 22, section on IANA Function Review -- help with language from Sidley Page 17, "ICANN to continue as IFO" -- help with language from Sidley For DT-A, placeholder text needed because the DT is not complete: capture that significant work has been done to date, but not all are agreed. --> suggest general statement instead Action (Alan): provide the text for point 4 (after CCWG-Acct meeting) Action (Staff): do a thorough copyedit Action (Sidley): propose language for Section III and Annex L 3. Public Comment a. Structure * As discussed in Istanbul, staff prepared a template for the comments to be submitted. * The template will be presented in Word and PDF formats (the PDF will be fillable) * Use of the template will be strongly encouraged, but not absolutely obligatory (free form comments are also accepted) * The reason for using a template is to get concrete feedback and also to faciliate analysis and incorporation of feedback * The template and the Proposal will be published in all ICANN supported languages b. Associated Communications * There will be a Chairs' Foreword/Summary * There will be an updated version of the Xplane Handout presented in Istanbul * The idea behind the two documents is that they each provide background and narrative on the CWG work process: the foreword/summary does this in a text form, and the XPlane handout provides a visual form. c. Role of CWG Members Please make sure that CWG Members ensure that their communities are aware of the comments, the suggested format, and the timeframe for comments. 4. Timeline Will publish timeline to the list to save for time. (attached here! :) ) 5. AOB 6. Closing Remarks