Thank you so much, Katrina – we certainly understand the need for clarity and to minimize any potential confusion for non-native English speakers. I will be sure to pass on your feedback to my colleagues who work on these notices for their information and consideration. Cheers Mary From: Katrina Sataki <katrina@nic.lv> Date: Friday, February 9, 2018 at 12:44 To: Mary Wong <mary.wong@icann.org>, "ecadmin@icann.org" <ecadmin@icann.org> Cc: Goran Marby <goran.marby@icann.org>, 'Cherine Chalaby' <cherine.chalaby@board.icann.org>, David Olive <david.olive@icann.org> Subject: [Ext] RE: [ECAdmin] Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget Dear Mary, Thank you very much for your quick and detailed response! The process is unbelievably complicated but fairly clear! The thing is, as a non-native English speaker, if I read “Secretary’s Notice of Board Approval of...”, it does not sound much like “Board Notice for a Rejection Action (“Rejection Action Board Notice”)” to me. I almost overlooked this notice because of the wording used to describe it. By now I am well aware that I must react to “Board Notice…” but it turned out I was absolutely unprepared for “Secretary’s Notice” even though I knew that the Board Notices are supposed to be delivered by the Secretary. Many people at the ICANN community are non-native English speakers (even worse – many are non-lawyers). Therefore, I would like to propose that in the future we stick to the terminology used in the Bylaws. A notice saying 1) that it is a Rejection Action Board Notice, 2) it is delivered by the ICANN Secretary, 3) it triggers Rejection Process, 4) would be great to add some highlights as you provided in your email (when one period starts, when it ends, etc.). It would help to avoid any misunderstandings and miscalculations. Thank you for your understanding! Kind regards, ]{atrina From: Mary Wong [mailto:mary.wong@icann.org] Sent: Friday, February 09, 2018 7:11 PM To: Katrina Sataki <katrina@nic.lv>; ecadmin@icann.org Cc: Goran Marby <goran.marby@icann.org>; 'Cherine Chalaby' <cherine.chalaby@board.icann.org>; David Olive <david.olive@icann.org> Subject: Re: [ECAdmin] Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget Dear Katrina, Under Section 22.4(b) of the Bylaws, the ICANN Secretary (i.e. John Jeffrey, General Counsel) is required to provide a Board Notice to the Empowered Community Administration and the five Decisional Participants following Board approval of the IANA budget (see https://www.icann.org/resources/pages/governance/bylaws-en/#article22[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_pages_governance_bylaws-2Den_-23article22&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=LexlH20LzNp8d5y5j_HRLcT4J5qTlQC1hqmos828p30&s=yYU01DOfIwMAmtl6pBeEm8aQOcDsHWxOXHCRPYDNbw4&e=>). The notice that was sent was therefore titled “Notice of Board Approval of FY19 IANA Operating Plan and Budget”, and signed by John in his capacity as ICANN Secretary. As you noted, however, delivery of this Notice of Board Approval launches the Rejection Process set out in Annex D of the Bylaws. The 21-day Rejection Action Petition Period relating to the FY19 IANA Budget and Operating Plan has thus been initiated and will end at 23:59 Pacific time on 1 March 2018 (or 07:59 UTC on 2 March 2018). Should a Decisional Participant in the Empowered Community receive and decide to accept such a petition within this 21-day period, the 8-day period to obtain the support of at least one other Decisional Participant will end at 23:59 Pacific time on 8 March 2018 (or 07:59 UTC on 9 March). In the event that a petition is accepted by a Decisional Participant and supported by at least one other Decisional Participant, the Empowered Community Administration may direct ICANN organization to convene a Community Forum on the topic. In this case, the period for any such Community Forum (including any that may be held at ICANN61) will expire at 23:59 Pacific time on 29 March 2018 (or 07:59 UTC on 30 March). Please note that as this Empowered Community power relates to the IANA Budget and Operating Plan, a Rejection Action Petition is not valid unless it includes a rationale “based on one or more significant issues that were specifically raised in the applicable public comment period(s) relating to perceived inconsistencies with the Mission, purpose and role set forth in ICANN's Articles of Incorporation and Bylaws, the global public interest, the needs of ICANN's stakeholders, financial stability, or other matter of concern to the community”. Please see Article 2, Annex D of the ICANN Bylaws for the full details of the Rejection Process: https://www.icann.org/resources/pages/governance/bylaws-en/#annexD[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_pages_governance_bylaws-2Den_-23annexD&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=LexlH20LzNp8d5y5j_HRLcT4J5qTlQC1hqmos828p30&s=rRIqhYjWqb75TGTa1IzZeYhUY3VYT6E1b8bYIv-woug&e=>. Finally, staff notes that the Empowered Community Administration webpage and mailing list has been updated to reflect the most recent appointments to the Empowered Community Administration from each Decisional Participant (see https://www.icann.org/resources/pages/ec-administration-2017-05-25-en)[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_pages_ec-2Dadministration-2D2017-2D05-2D25-2Den-29&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=LexlH20LzNp8d5y5j_HRLcT4J5qTlQC1hqmos828p30&s=wERMeFBwcXqAYpYGDHdmSS4X6V20Wh_DkA72DSpSTQM&e=>, and we will post the Secretary’s Notice shortly to the Empowered Community Administration Correspondence web page. Thank you. Best regards, Mary Mary Wong Senior Policy Director & Special Adviser for Strategic Policy Planning Internet Corporation for Assigned Names and Numbers (ICANN) Email: mary.wong@icann.org<mailto:mary.wong@icann.org> Telephone: +1-603-5744889 From: ECAdmin <ecadmin-bounces@icann.org<mailto:ecadmin-bounces@icann.org>> on behalf of Katrina Sataki <katrina@nic.lv<mailto:katrina@nic.lv>> Date: Friday, February 9, 2018 at 11:29 To: Peg Rettino <peg.rettino@icann.org<mailto:peg.rettino@icann.org>>, "ecadmin@icann.org<mailto:ecadmin@icann.org>" <ecadmin@icann.org<mailto:ecadmin@icann.org>>, "chair@nro.net<mailto:chair@nro.net>" <chair@nro.net<mailto:chair@nro.net>>, "alan.greenberg@mcgill.ca<mailto:alan.greenberg@mcgill.ca>" <alan.greenberg@mcgill.ca<mailto:alan.greenberg@mcgill.ca>>, "haforrestesq@gmail.com<mailto:haforrestesq@gmail.com>" <haforrestesq@gmail.com<mailto:haforrestesq@gmail.com>>, "manal@tra.gov.eg<mailto:manal@tra.gov.eg>" <manal@tra.gov.eg<mailto:manal@tra.gov.eg>> Cc: Goran Marby <goran.marby@icann.org<mailto:goran.marby@icann.org>>, 'Cherine Chalaby' <cherine.chalaby@board.icann.org<mailto:cherine.chalaby@board.icann.org>> Subject: Re: [ECAdmin] Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget Dear All, Although this is called Secretary’s Notice of Board Approval of FY19 IANA Operating Plan and Budget it looks to me that this is a Board Notice for a Rejection Action (“Rejection Action Board Notice”) as defined in Section 2.2. (a) of the Annex D of the Bylaws. Am I correct? If yes, could we stick to the terminology used in the Bylaws? Otherwise it might get very confusing. Thank you! Kind regards, ]{atrina ccNSO From: Peg Rettino [mailto:peg.rettino@icann.org] Sent: Friday, February 09, 2018 3:22 AM To: ecadmin@icann.org<mailto:ecadmin@icann.org>; chair@nro.net<mailto:chair@nro.net>; alan.greenberg@mcgill.ca<mailto:alan.greenberg@mcgill.ca>; katrina@nic.lv<mailto:katrina@nic.lv>; haforrestesq@gmail.com<mailto:haforrestesq@gmail.com>; manal@tra.gov.eg<mailto:manal@tra.gov.eg> Cc: Cherine Chalaby <cherine.chalaby@board.icann.org<mailto:cherine.chalaby@board.icann.org>>; Goran Marby <goran.marby@icann.org<mailto:goran.marby@icann.org>> Subject: Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget Greetings, Attached please find the Secretary’s Notice of Board Approval of FY19 IANA Operating Plan and Budget sent on behalf of John Jeffrey. Best, Peg _____________________________ Peg Rettino Project Specialist &Executive Assistant to John Jeffrey General Counsel and Secretary ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 peg.rettino@icann.org<mailto:peg.rettino@icann.org> Skype: peg.rettino Direct: 310-301-3868