Dear European and African colleagues: There have been a few questions about reimbursement and expenses. Be advised that we will provide full details of how to reclaim reimburseable expenses as soon as the Lisbon meeting is concluded. The forms used to request reimbursement have been updated and some additional changes to make them easier to use for At-Large community members have just been made to them, so don't use old forms if you have them... New forms will be posted on the regional wikis and notice emailed as soon as they are posted. HOTEL CHARGES ICANN is paying your hotel charges for the nights of the 23rd to the 28th inclusive, unless other arrangements have been made (which is the case for a number of you where it saved a great deal on flights for you to travel a day or two later). ICANN will also directly pay for meals charged to your room - outside of the nights when ICANN is providing dinner as a part of the conference. Any mini-bar, telephone, or other incidental expenses are payable by you unless specifically agreed otherwise in writing (by email for example). These are also not reimburseable after the meeting is over. DEPARTURE DATES If you made arrangements to leave before the 29th at noon and wish to be present for the signing ceremony please send an email to travel-staff@atlarge-lists.icann.org and nadine.d@travelstoreusa.com and request a later flight. We cannot guarantee that ICANN will be able to afford to pay for these extensions but we will carefully consider these requests in an expeditious fashion. Finally, I have attached the invitation provided to both European and African regions originally, which outlines the points above as well as others, -- Regards, Nick Ashton-Hart PO Box 32160 London N4 2XY United Kingdom UK Tel: +44 (20) 8800-1011 USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 Win IM: ashtonhart@hotmail.com / AIM/iSight: nashtonhart@mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart