Dear All: My apologies that this has taken a couple of hours to get done, but it has been an extremely busy day. Here is the state-of-the-art with respect to the elections process. I hope that the improvements to the table (requested by various ALSes) are helpful: 2007 EURALO Election Details As posted by email by the ICANN staff, incorporating the decisions recommended to the region on the teleconference of 4 May 2007. ELECTION PERIOD: Five Calendar Days, beginning at Noon UTC on the date when the ballot has completed testing, and ending on at Noon UTC on the 5th day. VOTERS: The designated voters (1 per ALS) of ALSes who have signed the Memorandum of Understanding with ICANN either in-person at the Lisbon ICANN meeting or digitally via electronic mail - at any time before the beginning of the voting - Text available from the RALO Organising Instruments page. Current list of MOU signatories can be found at: the MoU Signatories page. CANDIDATES: All those nominated up to the end of the teleconference on 4th May 2007 (see below for complete list) NUMBER OF BOARD SEATS: The strong recommendation of those on the teleconference was that there should be 7 members of the initial board. Since there were objections to this number, then the call's strong recommendation is that there should be a section on the ballot for each voter to pick from amongst the following options for the number of total seats: 5, 7, 9. Voting For the ALAC Candidates: The ballot will work as follows: Each voter will rank, in order of preference, ALL the ALAC candidates. The voting system will then produce a list, which incorporates the preferences expressed. The candidate receiving the highest preference across all preference votes cast will show at the top of the list; the next-highest directly underneath, and the third preference at the bottom. Since the GC office has ruled that the candidature of Ms. Cretu is in order, there will be three candidates. The terms of the two seats are staggered. Whichever candidate receives the highest preference from amongst all the ranked votes cast shall have the two-year term. The candidate receiving the next- highest ranking shall receive the one year term. The two candidates receiving the highest aggregated preference votes shall be elected. The remaining candidate, (if any) will be subject to election to the Board (see below for details) Voting For the EURALO Board: The ballot for the board will list all of the current nominees for board seats, of which there are eleven (11) (reproduced below and also at Meeting Notes 4 May 2007. This list includes two of the three candidates for ALAC seats,as one candidate has withdrawn his name from consideration for a Board seat. The candidate for an ALAC seat who does not get elected, may be seated as a board member (but see below). No candidate for ALAC may be elected to both an ALAC seat AND a board seat, however. The actual ballot will work as follows: Each voter will rank, in order of preference, ALL the board nominees. The voting system will then produce a list, which incorporates the preferences expressed. The board members who will be elected are the top 'N' listed, from the top of the list on down. The Number 'N' shall be that number from the selection above (5,7,9) which receives the most votes. TERM OF BOARD MEMBERS: It was not decided on the call how to determine which board members would receive one year terms, and which would receive two, as per the Bylaws, Clause 9.5.2. Therefore, the staff recommends the following: The top 1/2 of the list of preferences from the board election (rounded to the nearest whole number, depending upon the number of seats), will receive two-year terms, and the bottom 1/2 will receive one-year terms. PLEASE FEEL FREE TO OBJECT TO THIS PROCEDURE as this is simply a staff proposal. Keep in mind, however, that it might be viewed as less than ideal to have another ballot, immediately after the first, to decide who shall have what length of term from amongst those elected. VOTING MECHANISM: At-Large uses a voting system provided by BigPulse (www.bigpulse.com). The authorised voter will receive an individualised email, with a clickable link as well as manual login instructions, which are individually-generated. The system will be setup to provide a secret ballot, and the ICANN staff will ensure that the system produces a reminder email 48 hours before the vote closes, and then again 24 hours before the vote closes, to any voter who has not yet voted to help ensure that they do cast a vote. We will also setup a URL where anyone will be able to see the results of the vote for themselves to ensure transparency with respect to the results. This URL will be forwarded to both European email lists. CANDIDATES LIST Christian Name Surname ALS (Country of ALS) Country of Residence Nationality Nominating ALS Board Candidate (Y/N) ALAC Candidate (2 seats) Notes Patrick Vande Walle ISOC Luxembourg (Luxembourg) Luxembourg Belgium ISOC Luxembourg (Self) SN: 07/04/07 Sébastien Bachollet ISOC France (France) France France ISOC Bulgaria (D Pefeva) Nom: Dessi Veronica Cretu netzwerk neue medien (Germany) Moldava Moldova Medienstadt Leipzig (W Kleinwachter) Nom: Wolfgang Rudi Vansnick ISOC Belgium (Belgium) Belgium Belgium ISOC Belgium (Self) Yes Vittorio Bertola ISOC Italy (Italy) Italy Italy ISOC Italy (Self) Yes Christoph Bruch GCLU (Germany) Germany Germany ISOC Italy (V Bertola), Medienstadt Leipzig (W Kleinwachter) Yes Desiree Miloshevic United Kingdom Serbia Medienstadt Leipzig (W Kleinwachter) Yes Bill Drake Switzerland USA Medienstadt Leipzig (W Kleinwachter) Yes Jeanette Hofmann Germany Germany Medienstadt Leipzig (W Kleinwachter) Yes Karen Banks UK Australia netzwerk neue medien (A Muehlberg) Yes Wolf Ludwig Switzerland Germany netzwerk neue medien (A Muehlberg) Yes member of Communica.ch, an ALS candidate organisation Paco de Quito ISOC CAT (Spain) Spain Spain ISOC Bulgaria (D Pefeva) Yes Sebastien Bachollet ISOC France (France) France France N/A (ALAC Candidate) Yes (ALAC Candidate) Veronica Cretu netzwerk neue medien (Germany) Moldova Moldova N/A (ALAC Candidate) Yes (ALAC Candidate) For the two ALAC seats Patrick Vande Walle Sebastien Bachollet Veronica Cretu For the EURALO Board Rudi Vansnick Vittorio Bertola Christoph Bruch Desiree Miloshevic Bill Drake Jeanette Hofmann Karen Banks Wolf Ludwig Paco de Qinto Patrick Vande Walle Sebastien Bachollet Veronica Cretu