2007 EURALO Election Details* Incorporating the decisions recommended to the region on the teleconference of 4 May 2007 ELECTION PERIOD: Noon UTC, Friday 11 May to Noon UTC, Wednesday 16th May. VOTERS: The designated voters (1 per ALS) of ALSes who have signed the Memorandum of Understanding with ICANN either in-person at the Lisbon ICANN meeting or digitally via electronic mail - at any time before the beginning of the voting - Text available from the RALO Organising Instruments page. CANDIDATES: All those nominated up to the end of the teleconference on 4th May 2007 (see below for complete list) NUMBER OF BOARD SEATS: The strong recommendation of those on the teleconference was that there should be 7 members of the initial board. If there is any objection to this number, then the call's strong recommendation is that there should be a section on the ballot for each voter to pick from amongst the following options for the number of total seats: 5, 7, 9 Voting For the ALAC Candidates: Each voter may vote for two candidates amongst the field of three If Ms. Cretu's candidature is viewed as invalid by the Office of the ICANN GC then the two remaining candidates will be voted on. The terms of the two seats are staggered. Whichever candidate receives the larger share of the vote shall have the two-year term. The candidate receiving the next-highest number of votes shall receive the one year term. The two candidates receiving the the most votes will be elected. The remaining candidate, (if any) will be subject to election to the Board (see below for details) Voting For the EURALO Board: The ballot for the board will list all of the current nominees for board seats, of which there are twelve (12) (reproduced below and also at Meeting Notes 4 May 2007.) This list includes the three candidates for ALAC seats. If there is a candidate for an ALAC seat who does not get elected, that person may be seated as a board member (but see below). No candidate for ALAC may be elected to both an ALAC seat AND a board seat, however. The actual ballot will work as follows (subject to the capability of the voting system to be able to accomodate this procedure; if it is not, then we will let you know what can be done which is as close to the below as possible: Each voter will rank, in order of preference, ALL the board nominees. The voting system will then produce a list, which incorporates the preferences expressed. The board members who will be elected are the top 'N' listed, from the top of the list on down. The Number 'N' shall be either: In the case that no objection is raised to the call's recommendation of seven (7) members: 7 In the case that an objection is raised, then the number shall be that number from the selection above (5,7,9) which receives the most votes. TERM OF BOARD MEMBERS: It was not decided on the call how to determine which board members would receive one year terms, and which would receive two, as per the Bylaws, Clause 9.5.2. Therefore, the staff recommends the following: The top 1/2 of the list of preferences from the board election (rounded to the nearest whole number, depending upon the number of seats), will receive two-year terms, and the bottom 1/2 will receive one-year terms. PLEASE FEEL FREE TO OBJECT TO THIS PROCEDURE as this is simply a staff proposal. Keep in mind, however, that it might be viewed as less than ideal to have another ballot, immediately after the first, to decide who shall have what length of term from amongst those elected. VOTING MECHANISM: At-Large uses a voting system provided by BigPulse (www.bigpulse.com). The authorised voter will receive an individualised email, with a clickable link as well as manual login instructions, which are individually-generated. The system will be setup to provide a secret ballot, and the ICANN staff will ensure that the system produces a reminder email 48 hours before the vote closes, and then again 24 hours before the vote closes, to any voter who has not yet voted to help ensure that they do cast a vote. We will also setup a URL where anyone will be able to see the results of the vote for themselves to ensure transparency with respect to the results. This URL will be forwarded to both European email lists. CANDIDATES LIST For the two ALAC seats Patrick Vande Walle Sebastien Bachollet Veronica Cretu For the EURALO Board Rudi Vansnick Vittorio Bertola Christoph Bruch Desiree Miloshevic Bill Drake Jeanette Hofmann Karen Banks Wolf Ludwig Paco de Qinto Patrick Vande Walle Sebastien Bachollet Veronica Cretu * Also available at: https://st.icann.org/euralo/index.cgi? euralo_elections_2007