April 2015 - gnso-budgetreview

Re: [GNSO-budgetreview] [council] GNSO Council Comment on FY16 Draft Budget and Operating Plan
by Amr Elsadr April 29, 2015

April 29, 2015

Hi Carlos, Yes, the draft response is based on the breakdown you managed to work out, and pointed out the difficulties of the original format. Thanks for rearranging it the way you did. That was extremely helpful. Although the budget plan was structured rather poorly, I assumed the Council would rather focus in its comment more on issues affecting GNSO operations and policy development. However, if you would like to add additional feedback on the structure of plan, please make some suggestions. Having worked on it, you’re probably in a better position to address this than I am. Thanks. Amr On Apr 29, 2015, at 6:55 PM, Carlos Raúl Gutiérrez <crg(a)isoc-cr.org> wrote: > Amr, > > Your draft is really gentle and diplomatic as always . > > But I really worry about the way the data is structured on the original spreadsheet: > bundling all SO&ACs does not allow to look carefully at specific policy development support as opposed to other type of support to each SO&AC > bundling policy support with travel support makes things even more complicated > bundling all pdp´s in one single and incomplete list, without their respective time frames and lifecycle is really worrying for anyone sitting on the Council > > In my view, it is a poor budgeting exercise, just randomly assigning monies to different budget lines so it look more or less well. And only shows the tendency to understaff and under resource very important community work > > It is up to you to use the re-structured spreadsheet I developed or not, but it took me about 5 hours to be able to present the date in a form that would be more interesting for all SO&ACs and we should find another way to share it with them. > > cheers > > Carlos Raúl Gutiérrez > _____________________ > > email: crg(a)isoc-cr.org > Skype: carlos.raulg > +506 8837 7173 (cel) > +506 4000 2000 (home) > +506 2290 3678 (fax) > _____________________ > Apartado 1571-1000 > San Jose, COSTA RICA > > > > > > > >> On Apr 29, 2015, at 10:05 AM, Amr Elsadr <aelsadr(a)egyptig.org> wrote: >> >> <Draft FY16 Budget GNSO Comments - 29 April 2015.docx> >

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FW: [community-finance] FY16 Budget - Community calls on public comment submitted
by Glen de Saint Géry April 29, 2015

April 29, 2015

For your information From: community-finance-bounces(a)icann.org [mailto:community-finance-bounces@icann.org] On Behalf Of Xavier J. Calvez Sent: mercredi 29 avril 2015 06:50 To: community-finance(a)icann.org Cc: Sally Costerton; BFC Subject: [community-finance] FY16 Budget - Community calls on public comment submitted Dear all, The FY16 Draft Operating plan and Budget is under public comment until the 1st of May (this coming Friday). We are offering to hold community calls during which the comments submitted by 1 May will be presented by the submitters to ICANN Staff, in order to enhance the understanding of the comments, and thus supporting an improved response quality. This is a suggested step that addresses community feedback received in the past and addresses ATRT2 recommendations (#12.1 and #12.5). Each call will be public, focused on 1 organization having submitted comments, and will be attended by at least 1 Board Finance Committee member (see list below). Additional board members may attend based on availability. The Staff and Board members attending will primarily LISTEN and ASK clarifying questions as needed. It is not expected that responses to public comments will be provided during these calls, unless the comments are factual with a very specific and simple answer. A call will be scheduled with the following organizations, assuming that they will submit comments by 1 May. Tentative dates are from 6 May to 12 May, with the following designated Board Finance Committee member: * At Large: Cherine Chalaby (additional Board member attending Rinalia Abdul-Rahim) * ccNSO SOP WG: Chris Disspain * GNSO BC/IPC/ISPCP: Asha Hemrajani * GNSO Contracted parties: Gonzalo Navarro * All others (NCSG, SSAC, RSSAC, individuals,...): Bruno Lanvin. Doodle polls will be sent shortly to the chairs and members of these organizations, as well as BFC members, to identify a suitable time. Once scheduled, the calls date/time will be announced and published on our website for anyone interested to attend. Please let Taryn and I know if you have any questions on the above process. Thank you. Best, Xavier Xavier Calvez CFO ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 Office: +1 (310) 301-5838 Fax: +1 (310) 957-2348 Cell: +1 (805) 312-0052

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FW: Budget Information
by Glen de Saint Géry April 28, 2015

April 28, 2015

Sent on behalf of Lars Hoffmann On 24/04/2015 18:28, "Lars Hoffmann" <lars.hoffmann(a)icann.org> wrote: >Dear all, > >As the 1 May deadline for public comments to the draft FY16 Budget is >approaching, I hope you don't mind me reaching out again. You might recall >that Jonathan Robinson had suggested to complete a document today to sent >to the GNSO list so that the Council can discuss on list before 1 May. Of >course, this is a very busy time- and so to facilitate your work, staff >has looked at the FY16 budget and extracted a few items that, for the >purpose of providing comment on the FY16 proposal, could be relevant to >the GNSO Council. A summary document is attached. This is thought as a >starting point for your discussion and might potential serve as the basis >for a document to be then circulated to the whole Council. > >Please let me know if there is anything else you might need at this point, >such as organising a call for you early next week. > > >Many thanks and very best wishes, >Lars > >PS: Please note that figures appearing in this document are taken directly >from the proposed FY 16 Budget plan that is open for public comment. Links >to allrelevant documents are included in the attachment. > > > > > >On 20/04/2015 15:57, "Lars Hoffmann" <lars.hoffmann(a)icann.org> wrote: > >>Dear all, >> >>I just wanted to let you know that in case you need any help/assistance >>in >>your work, I would be very happy to assist where I can. As a start, I >>could try and get someone from the Finance Department involved so we have >>a contact person for possible questions, as per Carlos¹ suggestion. >>Setting up calls and doing some of the initial drafting would also be a >>possibility. >> >>Very best wishes, >>Lars >> >> >> >> >>--- >>Lars Hoffmann >>Policy Specialist >> >>ICANN | Internet Corporation for Assigned Names and Numbers >>6 Rond Point Schuman | 1040 Brussels, Belgium | www.icann.org >> >> >>lars.hoffmann(a)icann.org | +32 491 507680 >

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Re: [GNSO-budgetreview] Budget Information
by Carlos Raúl Gutiérrez April 28, 2015

April 28, 2015

Dear Lars, here we go with the real number. I have a slightly higher total now, of about 11,4 million. Does not change my comments a lot though. Calculation are in page 2 of the spreadsheet attached. Carlos Raúl Gutiérrez _____________________ email: carlosraulg(a)gmail.com Skype: carlos.raulg +506 8837 7176 (cel) +506 4000 2000 (home) +506 2290 3678 (fax) _____________________ Apartado 1571-1000 San Jose, COSTA RICA > On Apr 28, 2015, at 10:11 AM, Lars Hoffmann <lars.hoffmann(a)icann.org> wrote: > > that’s great – thank you so much, Carlos. > Please let me know if I can assist in any other way. > Lars > > > From: "Carlos Raúl Gutierrez (carlosraulg(a)gmail.com <mailto:carlosraulg@gmail.com>)" <carlosraulg(a)gmail.com <mailto:carlosraulg@gmail.com>> > Date: Tuesday, 28 April 2015 18:10 > To: Lars HOFFMANN <lars.hoffmann(a)icann.org <mailto:lars.hoffmann@icann.org>> > Subject: Re: [GNSO-budgetreview] Budget Information > > Great > > with excel I can prepare a better table, and compare with the other SO/ACs > > you will get it by the end of my business day or the draft > > > Carlos Raúl Gutiérrez > _____________________ > > email: carlosraulg(a)gmail.com <mailto:carlosraulg@gmail.com> > Skype: carlos.raulg > +506 8837 7176 (cel) > +506 4000 2000 (home) > +506 2290 3678 (fax) > _____________________ > Apartado 1571-1000 > San Jose, COSTA RICA > >> On Apr 28, 2015, at 9:21 AM, Lars Hoffmann <lars.hoffmann(a)icann.org <mailto:lars.hoffmann@icann.org>> wrote: >> >> Carlos – just a quick private note. I found the .xls documents (below). And to let you know that the increase to 10.9 is mianly due to the policy budget now including the community travel budget. Which was separate before. There is no figure that we could find for the FY15 community travel budget, but it is in the region of 2.5 million meaning that the net increase to policy was less than you assumed in the email to the group. >> Best wishes. Lars >> >> Draft FY16 Operating Plan & Budget [PDF <https://www.icann.org/en/system/files/files/proposed-opplan-budget-fy16-18m…>, 26 MB] [DOCX <https://www.icann.org/en/system/files/files/proposed-opplan-budget-fy16-doc…>, 2.8 MB] >> FY16 Projects by project [PDF <https://www.icann.org/en/system/files/files/proposed-opplan-budget-portfoli…>, 573 KB] [XLSX <https://www.icann.org/en/system/files/files/proposed-opplan-budget-portfoli…>, 79 KB] >> >> >> From: "Carlos Raúl Gutierrez (carlosraulg(a)gmail.com <mailto:carlosraulg@gmail.com>)" <carlosraulg(a)gmail.com <mailto:carlosraulg@gmail.com>> >> Date: Tuesday, 28 April 2015 16:40 >> To: Glen de Saint Géry <Glen(a)icann.org <mailto:Glen@icann.org>>, Lars HOFFMANN <lars.hoffmann(a)icann.org <mailto:lars.hoffmann@icann.org>>, Jonathan Robinson <jonathan.robinson(a)ipracon.com <mailto:jonathan.robinson@ipracon.com>>, David Olive <david.olive(a)icann.org <mailto:david.olive@icann.org>> >> Cc: "gnso-budgetreview(a)icann.org <mailto:gnso-budgetreview@icann.org>" <gnso-budgetreview(a)icann.org <mailto:gnso-budgetreview@icann.org>>, Council GNSO <council(a)gnso.icann.org <mailto:council@gnso.icann.org>> >> Subject: Re: [GNSO-budgetreview] Budget Information >> >> FY16 Budget >> >> Dear Councillors >> >> The good news is that we are really cheap to support! >> >> It is difficult to analyse numbers out of pdf, instead of spreadsheets. >> But let me I’ve you an overview of what I see in the first look since Staff has not been able to access the data in spreadsheet format for the time being. >> >> >> ICANNs Operating Expenses have increased by almost 12% from FY15 (from 101 to 113 million, excluding non recurring items) >> >> Half of the increase ($6 million) is related to hiring in FY15 and FY16, Nevertheless form the documents the increase for SO/AC support staff is not obvious >> >> Out of this overall figure, only one single line can be directly attributed to Policy, as you can see in section 1.1 of the presentation: SO/AC Policy & Engagement with and amount of $10.6 million >> >> This line has increased by almost 28% from FY15 (from 8,3 to 10,6 million) >> >> Still, it represent only 9,4% of the total Operation Expense Budgeted for FY 16 (vs. 8,2% in FY15) >> >> >> Then we can go to the second document, that has no reference to the FY15 numbers, which was the original question in the Council. >> >> If we go to the objective #1 (Future Globalized ICANN) and look under GOAL 3 Evolve and further globalise ICANN we find a similar figure, but not exactly the same one as per above of $10.9 million, but at least somewhat higher…. >> >> Out of this $10.9 million dedicated to SO/ACs, only $ 6.5 million can be directly attributed to specific support for SO/ACs (i.e. 5.8%), the rest being distributed mainly over the year for supporting all SO/AC to participate in the 3 yearly meetings meetings for a total of $4.5 million. Yes f2f meetings are expensive. >> >> Out of the 5.8% of operating expenses dedicated to support all SO/ACs, I would consider that $1.5 million are Overhead for all SO/ACs (Budget lines 31481-31485, including Effectiveness Program, Budget managing, Communications and General Management) >> >> So we are left with $5.0 million for direct support of all SO/ACs, of which the GNSO gets directly assigned the Lions share, with $1.3 million, or, in percentage a full percentage point of ICANNs operating expenses!!!! 1,15% to be exact, without the travel support lines of course. >> >> Now drilling further down, the $1,3 million are spread between a global charge of $0,5 million for Policy Development Support (Budget line 31429), and then unevenly distributed charges of $100,000 some, and $0 the others for a total of 12 projects (both pep, non-pdp) Not sure if this list covers all policy development lines presently liste in the GNSO web page, but without a spreadsheet, it is quite difficult to make the comparison. The level of summarisation does not allow to go deeper into the actual cost of policy development. >> >> My personal take is what many of us would have assumed even before seeing the numbers, that Policy Development in ICANN is almost a 100% voluntary activity by "the Community", supported by a great, professional and dedicated staff, but pretty small in numbers and costs to the Organisation. And independently of the amounts involved, it is also my very personal view, that in the same spirit of internal checks and balances, and as it has been suggested the IANA functions should become a separate division, Policy Development (independently if it is bundled together with all SO/ACs or not) deserves a better organisational and structural separation, including the budgeting process, in the same lines Senators Thune and Rubio have already suggested. >> >> Just looking at the number once a year is not enough and with such marginal amounts, I doubt it is of great value to further make a FY15 vs FY16 comparison at this stage. >> >> Cheers >> >> Carlos Raúl Gutiérrez >> _____________________ >> >> email: carlosraulg(a)gmail.com <mailto:carlosraulg@gmail.com> >> >> >> Skype: carlos.raulg >> +506 8837 7176 (cel) >> +506 4000 2000 (home) >> +506 2290 3678 (fax) >> _____________________ >> Apartado 1571-1000 >> San Jose, COSTA RICA >> >>> On Apr 24, 2015, at 12:58 PM, Glen de Saint Géry <Glen(a)icann.org <mailto:Glen@icann.org>> wrote: >>> >>> Sent on behalf of Lars Hoffmann >>> >>> >>> On 24/04/2015 18:28, "Lars Hoffmann" <lars.hoffmann(a)icann.org <mailto:lars.hoffmann@icann.org>> wrote: >>> >>>> Dear all, >>>> >>>> As the 1 May deadline for public comments to the draft FY16 Budget is >>>> approaching, I hope you don't mind me reaching out again. You might recall >>>> that Jonathan Robinson had suggested to complete a document today to sent >>>> to the GNSO list so that the Council can discuss on list before 1 May. Of >>>> course, this is a very busy time- and so to facilitate your work, staff >>>> has looked at the FY16 budget and extracted a few items that, for the >>>> purpose of providing comment on the FY16 proposal, could be relevant to >>>> the GNSO Council. A summary document is attached. This is thought as a >>>> starting point for your discussion and might potential serve as the basis >>>> for a document to be then circulated to the whole Council. >>>> >>>> Please let me know if there is anything else you might need at this point, >>>> such as organising a call for you early next week. >>>> >>>> >>>> Many thanks and very best wishes, >>>> Lars >>>> >>>> PS: Please note that figures appearing in this document are taken directly >>>> from the proposed FY 16 Budget plan that is open for public comment. Links >>>> to allrelevant documents are included in the attachment. >>>> >>>> >>>> >>>> >>>> >>>> On 20/04/2015 15:57, "Lars Hoffmann" <lars.hoffmann(a)icann.org <mailto:lars.hoffmann@icann.org>> wrote: >>>> >>>>> Dear all, >>>>> >>>>> I just wanted to let you know that in case you need any help/assistance >>>>> in >>>>> your work, I would be very happy to assist where I can. As a start, I >>>>> could try and get someone from the Finance Department involved so we have >>>>> a contact person for possible questions, as per Carlos¹ suggestion. >>>>> Setting up calls and doing some of the initial drafting would also be a >>>>> possibility. >>>>> >>>>> Very best wishes, >>>>> Lars >>>>> >>>>> >>>>> >>>>> >>>>> --- >>>>> Lars Hoffmann >>>>> Policy Specialist >>>>> >>>>> ICANN | Internet Corporation for Assigned Names and Numbers >>>>> 6 Rond Point Schuman | 1040 Brussels, Belgium | www.icann.org <http://www.icann.org/> >>>>> >>>>> >>>>> lars.hoffmann(a)icann.org <mailto:lars.hoffmann@icann.org> | +32 491 507680 >>>> >>> >>> <Budget Background Information.doc>_______________________________________________ >>> gnso-budgetreview mailing list >>> gnso-budgetreview(a)icann.org <mailto:gnso-budgetreview@icann.org> >>> https://mm.icann.org/mailman/listinfo/gnso-budgetreview <https://mm.icann.org/mailman/listinfo/gnso-budgetreview> >> >

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One more test
by Lars Hoffmann April 28, 2015

April 28, 2015

Apologies for the email Lars

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test
by Terri Agnew April 24, 2015

April 24, 2015

This is a test email. With kind regards, Terri Agnew --- Terri Agnew Secretariat Operations Coordinator for the GNSO and At-Large Internet Corporation for Assigned Names and Numbers (ICANN) Email: terri.agnew(a)icann.org<mailto:terri.agnew@icann.org> Skype ID: terri.agnew.icann

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test
by Glen de Saint Géry April 24, 2015

April 24, 2015

Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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GNSO Operating Plan and Budget Review drafting team
by Glen de Saint Géry April 18, 2015

April 18, 2015

Dear All, A mailing list has been created to facilitate your work. Gnso-budgetreview(a)icann.org<mailto:Gnso-budgetreview@icann.org> With public archives at: http://mm.icann.org/pipermail/gnso-budgetreview/ Please remember that there is a tight timeline for this work that has to be submitted to the public comment forum no later than 1 May 2015. Thank you very much. Kind regards, Glen Subscribed to the mailing list: Name Affiliation Time zone Amr Elsadr NCUC CET (UTC+2) Carlos Raúl Gutierrez NomCom Appointee CST (UTC-6) Susan Kawaguchi BC PDT (UTC-7) Stephanie Perrin NCUC EDT (UTC-4) Volker Greimann RrSG CET (UTC+2) Observers Jonathan Robinson GNSO chair BST (UTC+1) David Cake GNSO vice chair AWST (UTC+8 Staff David Olive EEST (UTC+3) Marika Konings CET (UTC+2) Glen de Saint Géry CET (UTC+2) Gisella Gruber BST (UTC+1) Nathalie Peregrine CET (UTC+2) Terri Agnew CST (UTC-6) Call for volunteers - GNSO Operating Plan and Budget Review drafting team ICANN has published the Draft Budget and Operating Plan for FY 16 for public comment<https://www.icann.org/public-comments/op-budget-fy16-2015-03-18-en>. In as much as it may affect the GNSO Council in its role as the manager of the policy development process, there may be potential for the Council to participate in this process. A suggestion would be to review the draft budget with respect to its effect on the role of the Council and consider responding with a joint statement. At the Council meeting on 16 April 2015, Council approved forming a drafting team to address this concern and provide a comment to the public comment forum before the closing date, 1 May 2015 Purpose: · draft an online document, · build consensus on the mailing list because there is no Council meeting before the close of public comments Focus on: · the role of the Council as policy manager and without displacing the role or positions of the various SG/Cs · resources to support the policy management function Timeline: · complete work 28 April 2015 · review and submit to public comment forum 1 May 2015 Volunteers: Amr Elsadr, Susan Kawaguchi, Stephanie Perrin, Carlos Raúl Gutierrez, A mailing list will be created to facilitate the work Thank you. Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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