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Actions & Notes | CCOICI meeting on Wednesday 17 April at 13:00 UTC
by Julie Hedlund 17 Apr '24

17 Apr '24

Dear All, Please see the following actions and notes for the CCOICI meeting on Wednesday, 17 April at 13:00 UTC. Best regards, Julie ACTION ITEMS/NEXT STEPS: 1. Leadership and staff to send to the Group to review revised slides to suggest some draft details around the proposals on membership structure and decision-making for a Council update presentation at the 16 May meeting; 2. Group members to provide feedback in the form of suggested edits, if any, by Wednesday, 01 May so the presentation can be finalized and delivered to Council by the 06 May deadline for materials for the 16 May meeting. Notes: 1. Welcome and SOI Updates (5 mins) * No SOI updates provided. 2. Survey Review & Data Analysis (15 mins) – See attached slides. Start at slide 4. See the materials on the wiki at: https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey?preview=… https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey?preview=… Overview of the survey and data analysis. 3. Discussion on Survey Results (15 mins) – See attached slides. Discussion/Questions: * Why not keep the group going – there needs to be someplace to have discussions about improvements. More alignment in the results than expected. * Need to think about what should be the decision-making method. * Are we fine with bringing this proposal to Council? * If we change the membership then we need a concrete proposal. * Two points: * Membership structure: Need to look at why it was originally structured the way it was. Was meant to be a oversight small team of Council members with Task Forces with broader participation from the community. Not sure how we would change the oversight structure since it’s representational. * Decision-making methodology: Helpful if this group would make suggestions. Options: * Full Consensus. * Standard in the WG Guidelines. * New method? Not in scope? * Question: Doesn’t every decision go to Council to decide? Does it matter what methodology the CCOICI uses? Do we want to point this out to Council? * If we had the full range of decision-making (rather than Full) it might have made a difference to what we sent to Council. * Need to be very clear what we are asking. * We agree that we need to be more clear on what we are proposing for structure and decision-making – provide more detail. * There was a previous group (SCI) on improvements implementation from a previous GNSO review. It was disbanded when it completed its work. 4. CIP-CCG Updates (15 mins) – See attached slides. Discussion: * CCOICI to discuss the principles on the list and provide feedback if any. * The criteria and indicators will be based on these principles. 5. Next Steps (5 mins) ACTION ITEMS/NEXT STEPS: 1. Leadership and staff to send to the Group to review revised slides to suggest some draft details around the proposals on membership structure and decision-making for a Council update presentation at the 16 May meeting; 2. Group members to provide feedback in the form of suggested edits, if any, by Wednesday, 01 May so the presentation can be finalized and delivered to Council by the 06 May deadline for materials for the 16 May meeting. 6. AOB (5 mins)

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Post Call | CCOICI call | Wednesday, 17 April 2024
by Terri Agnew 17 Apr '24

17 Apr '24

Dear all, All recordings for the Council Committee for Overseeing and Implementing Continuous Improvement call held on Wednesday, 17 April 2024 at 13:00 UTC can be found on the agenda wiki page<https://community.icann.org/x/TQMZEw> (attendance included) and the GNSO Master Calendar [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…>. These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom recording (including chat, audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-ccoici/> and the main wiki page<https://community.icann.org/x/JYMZCg>. Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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**Starting in 15 minutes | Meeting Invitation | CCOICI Meeting | Wednesday, 17 April 2024
by Terri Agnew 17 Apr '24

17 Apr '24

**Starting in 15 minutes Reminder: Please send apologies only to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Dear all, The next meeting of the CCOICI team will take place on Wednesday, 17 April 2024 at 13:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/TQMZEw * Check your time zone: https://tinyurl.com/4wmb6kxp <https://urldefense.com/v3/__https:/tinyurl.com/4wmb6kxp__;!!PtGJab4!-x0Es7Y…> Thank you, Kind regards, Julie

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REMINDER | Meeting Invitation | CCOICI Meeting | Wednesday, 17 April 2024
by Devan Reed 17 Apr '24

17 Apr '24

Reminder: Please send apologies only to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Dear all, The next meeting of the CCOICI team will take place on Wednesday, 17 April 2024 at 13:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/TQMZEw * Check your time zone: https://tinyurl.com/4wmb6kxp <https://urldefense.com/v3/__https:/tinyurl.com/4wmb6kxp__;!!PtGJab4!-x0Es7Y…> Thank you, Kind regards, Julie

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Agenda and PPT Slides
by Saewon Lee 15 Apr '24

15 Apr '24

Dear CCOICI Team, We hope this email finds you safely. For our next meeting on Wednesday, 17 April 2024 at 13:00 UTC, kindly find the proposed agenda below (also shared via ppt slides in the pdf format attached): 1. Welcome and SOI Updates (5 mins) 2. Survey Review & Data Analysis (15 mins) 3. Discussion on Survey Results (15 mins) 4. CIP-CCG Updates (15 mins) 5. Next Steps (5 mins) 6. AOB (5 mins) Per Agenda Item #2, kindly refer to the attached ppt slides, focusing on pp.5-20, pertaining to the results and analysis of the Pilot Survey conducted during Feb.-Mar. 2024. Your kind review of the contents prior to the meeting will be greatly appreciated, allowing for a productive discussion during Agenda Item #3. We look forward to seeing you all soon! Kind regards, Julie, Berry, and Saewon. Saewon Lee Policy Development Support Manager for GNSO Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 (310) 463-5541 Email: saewon.lee(a)icann.org<mailto:saewon.lee@icann.org> Skype: saewon.lee.icann Website: www.icann.org<http://www.icann.org>

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Meeting Invitation | CCOICI Meeting | Wednesday, 17 April 2024
by Julie Bisland 27 Mar '24

27 Mar '24

Reminder: Please send apologies only to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Dear all, The next meeting of the CCOICI team will take place on Wednesday, 17 April 2024 at 13:00 UTC for 1 hour. Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/TQMZEw * Check your time zone: https://tinyurl.com/4wmb6kxp Thank you, Kind regards, Julie

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CCOICI team
by ICANN Policy Calendar 27 Mar '24

27 Mar '24

Meeting: CCOICI team Date/time: Wednesday, 17 April 2024 at 13:00 UTC for 1 hour Join Zoom Meeting: https://icann.zoom.us/j/96269931065?pwd=c0VKWkpMZHdNSlNSQkYrSG5MZmxQUT09<https://urldefense.com/v3/__https:/icann.zoom.us/j/96269931065?pwd=c0VKWkpM…> Meeting ID: 962 6993 1065 Passcode: .&@z^zfSL1 One tap mobile +13126266799,,96269931065#,,,,*0702315261# US (Chicago) +19294362866,,96269931065#,,,,*0702315261# US (New York) Meeting ID: 962 6993 1065 Passcode: 0702315261 Find your local number: https://icann.zoom.us/u/ad6GAsKCUM<https://urldefense.com/v3/__https:/icann.zoom.us/u/ad6GAsKCUM__;!!PtGJab4!o…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send apologies and dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/TQMZEw * Check your time zone: https://tinyurl.com/4wmb6kxp

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**REMINDER** Doodle poll for next CCOICI team call
by Julie Bisland 21 Mar '24

21 Mar '24

Please complete doodle if you haven’t already done so. Hello CCOICI Team! We would like to schedule a CCOICI team call for the week of 15 April; please complete the doodle poll below as soon as possible to pin down a day/time. Doodle: https://doodle.com/meeting/participate/id/eZZ2g4we [doodle.com]<https://urldefense.com/v3/__https:/doodle.com/meeting/participate/id/eZZ2g4…> Thank you! Kind regards, Julie -- Julie Bisland Policy Operations Sr. Coordinator (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Doodle poll for next CCOICI team call
by Julie Bisland 20 Mar '24

20 Mar '24

Hello CCOICI Team! We would like to schedule a CCOICI team call for the week of 15 April; please complete the doodle poll below as soon as possible to pin down a day/time. Doodle: https://doodle.com/meeting/participate/id/eZZ2g4we Thank you! Kind regards, Julie -- Julie Bisland Policy Operations Sr. Coordinator (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Last Call to Complete Survey | Evaluation of the CCOICI Pilot | Due 05 March 2024
by Saewon Lee 04 Mar '24

04 Mar '24

Dear SG/C Chairs, We hope the ICANN79 Community Forum is going smoothly for you all! This is the last call to complete the CCOICI Pilot Survey by Tuesday, 5 March 2024. We kindly request each SG/C to discuss each survey question as a group (word and pdf formats attached again for your convenience; also posted on wiki)<https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey> and submit one survey response per SG/C into the survey link<https://www.surveymonkey.com/r/P7XQGJL>. We would like to encourage members to use the next few days in San Juan as a wrap-up and submission of the responses. We look forward to your kind cooperation. Much appreciated, CCOICI Team on behalf of the GNSO Council From: Saewon Lee <saewon.lee(a)icann.org> Date: Tuesday, February 27, 2024 at 2:45 PM To: Terri Agnew <terri.agnew(a)icann.org>, "julf(a)julf.com" <julf(a)julf.com>, "jumaropi(a)yahoo.com" <jumaropi(a)yahoo.com>, "benakin(a)gmail.com" <benakin(a)gmail.com>, "chair(a)rysg.info" <chair(a)rysg.info>, "sdemetriou(a)verisign.com" <sdemetriou(a)verisign.com>, "aheineman(a)godaddy.com" <aheineman(a)godaddy.com>, "mcole(a)perkinscoie.com" <mcole(a)perkinscoie.com>, "lschulman(a)inta.org" <lschulman(a)inta.org>, John McElwaine <john.mcelwaine(a)nelsonmullins.com>, "philippe.fouquart(a)orange.com" <philippe.fouquart(a)orange.com> Cc: Zoe Bonython <secretariat(a)icannregistrars.org>, Sue Schuler <secretariat(a)rysg.info>, Brenda Brewer <brenda.brewer(a)icann.org>, Andrea Glandon <andrea.glandon(a)icann.org>, Julie Hedlund <julie.hedlund(a)icann.org>, Caitlin Tubergen <caitlin.tubergen(a)icann.org>, Berry Cobb <Berry.Cobb(a)icann.org>, "gnso-chairs(a)icann.org" <gnso-chairs(a)icann.org>, "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: FINAL REMINDER_Response Requested | Evaluation of the CCOICI Pilot | Due by 05 March 2024 Dear SG/C Chairs, This is a Final Reminder that the proposed due date for the CCOICI survey is Tuesday, 5 March 2024. We kindly request each SG/C to discuss each survey question as a group (word and pdf formats attached again for your convenience; also posted on wiki)<https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey> and submit one survey response per SG/C into the survey link<https://www.surveymonkey.com/r/P7XQGJL>. We would like to encourage members to use the ICANN79 Meeting in San Juan as a wrap-up and submission of the responses. We look forward to your kind cooperation and for those travelling, safe travels to San Juan! Kind regards, CCOICI Team on behalf of the GNSO Council From: Saewon Lee <saewon.lee(a)icann.org> Date: Thursday, February 22, 2024 at 10:04 AM To: Terri Agnew <terri.agnew(a)icann.org>, "julf(a)julf.com" <julf(a)julf.com>, "jumaropi(a)yahoo.com" <jumaropi(a)yahoo.com>, "benakin(a)gmail.com" <benakin(a)gmail.com>, "chair(a)rysg.info" <chair(a)rysg.info>, "sdemetriou(a)verisign.com" <sdemetriou(a)verisign.com>, "aheineman(a)godaddy.com" <aheineman(a)godaddy.com>, "mcole(a)perkinscoie.com" <mcole(a)perkinscoie.com>, "lschulman(a)inta.org" <lschulman(a)inta.org>, John McElwaine <john.mcelwaine(a)nelsonmullins.com>, "philippe.fouquart(a)orange.com" <philippe.fouquart(a)orange.com> Cc: Zoe Bonython <secretariat(a)icannregistrars.org>, Sue Schuler <secretariat(a)rysg.info>, Brenda Brewer <brenda.brewer(a)icann.org>, Andrea Glandon <andrea.glandon(a)icann.org>, Julie Hedlund <julie.hedlund(a)icann.org>, Caitlin Tubergen <caitlin.tubergen(a)icann.org>, Berry Cobb <Berry.Cobb(a)icann.org>, "gnso-chairs(a)icann.org" <gnso-chairs(a)icann.org>, "gnso-ccoici(a)icann.org" <gnso-ccoici(a)icann.org> Subject: REMINDER: Re: Response Requested | Evaluation of the CCOICI Pilot | Due by 05 March 2024 Dear SG/C Chairs, We hope the ICANN79 Prep Week is going smoothly for you all! Please be reminded that the proposed due date for the CCOICI survey is Tuesday, 5 March 2024. We kindly request each SG/C to discuss each survey question as a group and submit one survey response per SG/C. We would like to encourage members to start the discussions in February (if not yet started) and use the ICANN79 Meeting in San Juan as a wrap-up and submission of the responses. Kindly be informed that this survey in pdf format has also been posted on wiki.<https://community.icann.org/display/CCFOICI/c.+CCOICI+Pilot+Survey> We look forward to your kind cooperation and feedback. Thank you. Kind regards, CCOICI Team on behalf of the GNSO Council From: Terri Agnew <terri.agnew(a)icann.org> Date: Thursday, February 1, 2024 at 12:26 PM To: "julf(a)julf.com" <julf(a)julf.com>, "jumaropi(a)yahoo.com" <jumaropi(a)yahoo.com>, "benakin(a)gmail.com" <benakin(a)gmail.com>, "chair(a)rysg.info" <chair(a)rysg.info>, "sdemetriou(a)verisign.com" <sdemetriou(a)verisign.com>, "aheineman(a)godaddy.com" <aheineman(a)godaddy.com>, "mcole(a)perkinscoie.com" <mcole(a)perkinscoie.com>, "lschulman(a)inta.org" <lschulman(a)inta.org>, John McElwaine <john.mcelwaine(a)nelsonmullins.com>, "philippe.fouquart(a)orange.com" <philippe.fouquart(a)orange.com> Cc: Zoe Bonython <secretariat(a)icannregistrars.org>, Sue Schuler <secretariat(a)rysg.info>, Brenda Brewer <brenda.brewer(a)icann.org>, Andrea Glandon <andrea.glandon(a)icann.org>, Julie Hedlund <julie.hedlund(a)icann.org>, Caitlin Tubergen <caitlin.tubergen(a)icann.org>, Berry Cobb <Berry.Cobb(a)icann.org>, Saewon Lee <saewon.lee(a)icann.org>, "gnso-chairs(a)icann.org" <gnso-chairs(a)icann.org> Subject: Response Requested | Evaluation of the CCOICI Pilot | Due by 05 March 2024 Dear SG/C Chairs, We hope this email finds you well. Pursuant to the CCOICI Framework (29 June 2021)<https://gnso.icann.org/sites/default/files/file/field-file-attach/continuou…>, the GNSO Council created the Committee for Overseeing and Implementing Continuous Improvement (CCOICI) as the first step of a pilot to allow for a more limited rollout of the GNSO Framework, rather than an immediate implementation of the whole Framework, should the Council and GNSO community decide that it is worthwhile to continue. The objective of the CCOICI was to create a framework that allows for the continuous scoping and execution of projects that are focused on GNSO’s structural, procedural, and process improvements. Please refer to the Charter<https://community.icann.org/display/CCFOICI/2.+Charter> for further details. Subsequently, the CCOICI worked on and delivered recommendations to the GNSO Council on three topics: 1) GNSO Working Group Self-Assessment Requirements; 2) GNSO Statement of Interest (SOI) Requirements; and 3) Assessment of Accountability Work Stream 2 implementation status and ranking of recommendations to help inform the prioritization by the Community Coordination Group. The CCOICI handled the first two topics directly while launching a Task Force (TF) to review and provide recommendations on GNSO SOI Requirements. Regarding CCOICI structure and the handling of these three tasks, and in consideration of the efficiency of the structure and mechanism, the CCOICI would like to conduct a satisfaction survey of each SG/C to evaluate if the Council and GNSO community see value in continuing the use of the CCOICI Framework. The results of this survey would be public and used to support the continuous improvement program as well as input for the Holistic Review, determining whether the objective and scope of the Framework was clear and appropriate, if the Framework should continue and if so, how it could be improved. If the survey results note a significant issue, this shall be the trigger to initiate appropriate measures to deal with any such issues. The proposed due date for this survey is Tuesday, 5 March 2024. We kindly request each SG/C to discuss each survey question as a group and submit one survey response per SG/C. We would like to encourage members to start the discussions in February and use the ICANN79 Meeting in San Juan as a wrap-up and submission of the responses. Herewith attached are the survey questions in a document format<https://docs.google.com/document/d/1Qro5LApC5bUfjr1uSb-Q5lofzJAly0jyiWs6oX0…> for your reference. Kindly enter each SG/C's single, consolidated response into the survey link<https://www.surveymonkey.com/r/P7XQGJL> for submission. We look forward to your kind cooperation and feedback. Thank you. Kind regards, CCOICI Team on behalf of the GNSO Council

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