Dear Julie, Thank you for the information. I’ll check with Chris on this and will proceed with the writing of an update document, which could be sent through Ching to the GNSO council. Kind regards, Rudi Vansnick Op 23-jan.-2014, om 14:52 heeft Julie Hedlund <julie.hedlund@icann.org> het volgende geschreven:
Dear Rudi,
Marika Konings has noted that unless there is something specific to report or consult on, staff would recommend to provide such an update in writing as the Council has moved away from WG 'regular' updates during Council teleconferences and have focused instead on the F2F meetings to provide such updates as these allow for more interaction and dialogue. For the F2F meetings, it is usually up to the WG to decide who provides the updates, whether it is the chair(s), Council liaison or staff (or a combination thereof). Thus, there will be an opportunity for you and Chris to provide a written update via Ching to the Council list at any point that you wish to do so, and staff will facilitate getting an update scheduled with the Council in Singapore.
Best regards,
Julie
From: Rudi Vansnick <rudi.vansnick@isoc.be> Date: Thursday, January 23, 2014 2:38 AM To: Julie Hedlund <julie.hedlund@icann.org> Cc: "Dillon, Chris" <c.dillon@ucl.ac.uk>, "gnso-contactinfo-pdp-wg@icann.org" <gnso-contactinfo-pdp-wg@icann.org> Subject: Re: [gnso-contactinfo-pdp-wg] Re: GNSO Council Confirmation of Co-Chairs
Dear Julie, Chris,
I do not see any problem with regards a report to be delivered the 27th February. Based on our workplace we could certainly give status and the progress made in the WG. Also, we will be able to present the schedule for the outreach at the Singapore ICANN meeting.
Till this afternoon.
Rudi Vansnick NPOC chair Policy Committee NPOC treasurer rudi.vansnick@npoc.org Tel : +32 (0)9 329 39 16 Mobile : +32 (0)475 28 16 32 www.npoc.org
Op 22-jan.-2014, om 22:10 heeft Julie Hedlund <julie.hedlund@icann.org> het volgende geschreven:
Dear Chris,
I apologize if I wasn't clear below, but the update is provided by a member of the GNSO Council — in this case the PDP WG's liaison to the Council, who is Ching Chao. That is one of the purposes of having a liaison. Of course, generally what this means is that the Co-Chairs provide the update to the Liaison for the Liaison to then provide to the Council. So, in this case you and Rudi could work together (with staff support) to develop a report/update for Ching to provide. This could be in the form of a brief statement, slides, or whatever you think is most helpful. It may also be possible for you and Rudi to be available on the Council call to answer questions that Ching might not be able to field, if the Council agrees.
I hope this is more clear, but please let me know if you have questions.
Best regards, Julie
From: <Dillon>, Chris <c.dillon@ucl.ac.uk> Date: Wednesday, January 22, 2014 4:01 PM To: Julie Hedlund <julie.hedlund@icann.org>, Rudi Vansnick <rudi.vansnick@isoc.be> Cc: "Dillon, Chris" <c.dillon@ucl.ac.uk>, "gnso-contactinfo-pdp-wg@icann.org" <gnso-contactinfo-pdp-wg@icann.org> Subject: Re: GNSO Council Confirmation of Co-Chairs
Dear Julie,
Thank you for the update.
My instinct is to ask Rudi to give an update on 27 Feb. - are you happy with that, Rudi?
Regards,
Chris. == Research Associate in Linguistic Computing, Centre for Digital Humanities, UCL, Gower St, London WC1E 6BT Tel +44 20 7679 1599 (int 31599) ucl.ac.uk/dis/people/chrisdillon
On 22 Jan 2014, at 18:45, Julie Hedlund <julie.hedlund@icann.org> wrote:
Dear Chris, Rudi, and PDP WG Members,
Per the Working Group Guidelines the Chairs of Working Groups must be confirmed by their Chartering Organization — in this case the GNSO Council. Specifically, the Guidelines say, "Once selected, a Working Group Chair will need to be confirmed by the Chartering Organization (CO). The newly elected Chair will act on a provisional basis until the Chartering Organization has confirmed the appointment. If there are any objections to the selected Chair, the CO will conduct a vote to establish whether there is sufficient support for the selected Chair according to the voting procedures of the CO. If not, the Working Group will be requested to reconsider their choice for Chair and return to the CO with a new proposal."
The usual procedure is to include the confirmation of chairs as an item on the consent agenda of a GNSO Council meeting, which means that it is not subject to a vote unless there is an objection. Accordingly, the confirmation of Chris and Rudi as Co-Chairs has been added to the consent agenda for the Council meeting to be held tomorrow, 23 January.
Please note that if the Co-Chairs would like updates on the work of the PDP WG to be provided to the Council, per the Working Group Guidelines the PDP WG Liaison to the Council (in this case Ching Chao) will provide them if requested, either via email or during a Council meeting. Although it is too late to get an update on the agenda for tomorrow's Council meeting, the PDP WG may consider whether to ask Ching to provide an update during the Council meeting on 27 February, or if preferable, via email to the Council list.
Please let me know if you have any questions and I look forward to talking to you tomorrow.
Best regards,
Julie
Julie Hedlund, Policy Director