Dear Ching, The Confirmation is on a revised version of the agenda that Glen has just sent. I have copied it below. It is item 3.3 on the Consent Agenda. Best regards, Julie Proposed Agenda for the GNSO Council Teleconference 23 January 2013 This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated. <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf <http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> > For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Times 18:00 UTC http://tinyurl.com/otro8aq Coordinated Universal Time 18:00 UTC 10:00 Los Angeles; 13:00 Washington; 18:00 London; 19:00 Brussels; 02:00 Perth Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u <http://stream.icann.org:8000/gnso.m3u> Item 1: Administrative matters (10 mins) 1.1 Roll Call 1.2 Statement of interest updates Bret Fausett https://community.icann.org/display/gnsosoi/Bret+Fausett+SOI 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: Minutes of the GNSO Council meetings 20 November 2013 <http://gnso.icann.org/mailing-lists/archives/council/msg15531.html> part 1 and part 2 <http://gnso.icann.org/mailing-lists/archives/council/msg15532.html> will be posted as approved on 23 January 2014. Minutes of the Council meeting 12 December 2013 <http://gnso.icann.org/mailing-lists/archives/council/msg15533.html> will be posted as approved on 23 January 2014. Item 2: Opening Remarks / Review of Projects & Action List (10 mins) Review focus areas and provide updates on specific key themes / topics Include review of Projects List <http://gnso.icann.org/meetings/projects-list.pdf> and Action List <https://community.icann.org/display/gnsocouncilmeetings/Action+Items> . Comments or questions arising. Item 3: Consent agenda (5 mins) 3.1 Approve Council Recommendations Report on protection of IGO-INGO names and acronyms to the ICANN Board <http://gnso.icann.org/en/drafts/council-board-igo-ingo-21jan14-en.pdf> . 3.2 Confirm Don Blumenthal ­ RySG as Chair and Steve Metalitz - IPC and Graeme Bunton - RrSG as Vice-Chairs for the Privacy & Proxy Services Accreditation Issues PDP working group. 3.3 Confirm Chris Dillon ­ NCSG and Rudi Vansnick ­ NPOC as co-chairs of the Translation and Transliteration of Contact Information PDP Working Group. Item 4: MOTION ­ Metrics and Reporting Working Group Charter (15 mins) The 2010 Registration Abuse Policies Working Group (RAPWG) identified the an issue relating to Uniformity of Reporting which it described as ³need for more uniformity in the mechanisms to initiate, track, and analyze policy-violation reports.² The RAPWG recommended in its Final Report that ³the GNSO and the larger ICANN community in general, create and support uniform [problem-] reporting [and report-tracking] processes.² The GNSO Council recommended the creation of an Issue Report <http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf> to further research metrics and reporting needs with the aim of improving the policy development process. The report created by ICANN Staff outlined accomplishments regarding reporting and metrics by the Contractual Compliance function and it also reviewed other reporting sources that may be of relevance. The GNSO Council subsequently adopted a recommendation to form a non-PDP Working Group tasked with exploring opportunities for developing reporting and metrics processes and/or appropriate standardized methodologies that could better inform fact-based policy development and decision making. Here the Council vote on whether to approve the Charter of the Metrics and Reporting Working Group. 4.1 - Review the Motion 4.2 - Discussion 4.3 - Vote (voting threshold ­ simple majority vote of each house) Item 5: INPUT & DISCUSSION ­ Prospective improvements to the Policy Development Process (15 mins) The Council is committed to on-going enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community. The Council has previously discussed a paper prepared by ICANN staff <http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf> on potential improvements to the PDP process. The discussion is now encapsulated in a table form which has been revised through various discussions at council meetings and on email lists. The document now also includes reference to the related recommendations of the ATRT2. Here the Council will aim to agree concrete next steps including the requirement to form a group to continue this work, particularly with a focus on items 3 & 5 in the table. 5.1 ­ Review of table of prospective PDP Improvements <http://gnso.icann.org/en/drafts/pdp-improvements-table-16jan14-en.pdf> (Marika Konings) 5.2 ­ Discussion 5.3 ­ Next steps Item 6: UPDATE ­ GAC Engagement ­ the work of the Joint GAC / GNSO Consultation Group (15 mins) Here the Council will receive an update and discuss any action going forward. 6.1 ­ Status update (Jonathan Robinson) 6.2 ­ Discussion 6.3 ­ Next steps Item 7: Update ­ Forthcoming review of the GNSO (15 mins) As part of a periodic review process that is built into the ICANN model, ICANN board initiated reviews of the GNSO (and the GNSO Council and related functions) are expected. In order to be informed and effectively prepared for this work, we have begun to engage with the body that commissions such reviews (the structural improvements committee) through its chair, Ray Plazk. The Council will track the planning work of the SIC and, where appropriate; provide relevant input to the process. We will also prepare to undertake a form of self-review in a similar format to that which we expect to arise out of the work of the SIC. A self-review will ensure that we are not only prepared for the board initiated work but also able to flag areas for potential improvement in as timely as possible a manner. 7.1 ­ Update (Jennifer Wolfe) 7.2 ­ Discussion 7.3 ­ Next steps Item 8: DISCUSSION ­ International Internet Governance Issues (15 mins) Discussions and activity relating to international Internet Governance issues are attracting a great deal of attention in ICANN and related groups. This item is on the agenda to provide an opportunity for discussion within the Council about how this impacts the role and work of the Council and mindful of the scope and remit of the Council, what action the Council should or could be taking. Item 9: UPDATE & DISCUSSION ­ Planning for Singapore (15 mins) Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, David Cake will lead this and will be working with the Council and staff on this effort. Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council¹s proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board. 9.1 ­ Update (David Cake) 9.2 ­ Discussion 9.3 ­ Next steps Item 10: Any Other Business (10 mins) * Proposal to review SSAC reports and determine whether or not any recommendations impact on GNSO Consensus Policy Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House. b. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A <http://www.icann.org/en/about/governance/bylaws#AnnexA> ): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority. d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House. e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority. f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House. g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination. h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation. i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority, j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded. k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote. l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House." Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4 <http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> ) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting¹s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 15:00 ---------------------------------------------------------------------------- California, USA (PDT <http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html> ) UTC-7+1DST 10:00 Iowa City, USA (CST <http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00> ) UTC-6+1DST 12:00 New York/Washington DC, USA (EST) UTC-4+1DST 13:00 Rio de Janiero, Brazil (BRST) UTC-2+1DST 16:00 Montevideo, Uruguay (UYST <http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html> ) UTC-2+1DST 16:00 Buenos Aires, Argentina (ART <http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html> ) UTC-3+0DST 15:00 London, United Kingdom (BST) UTC+0DST 18:00 Bonn, Germany (CET) UTC+1+0DST 19:00 Stockholm, Sweden (CET) UTC+1+0DST 19:00 Cairo, Egypt, (EET) UTC+2+0DST 20:00 Istanbul, Turkey (EEST) UTC+2+0DST 20:00 Ramat Hasharon, Israel(IST <http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel. html> ) UTC+2+0DST 20:00 Beijing/Hong Kong, China (HKT ) UTC+8+0DST 02:00 next day Perth, Australia (WST <http://timeanddate.com/library/abbreviations/timezones/au/wst.html> ) UTC+8+0DST 02:00 next day ---------------------------------------------------------------------------- DST starts/ends on last Sunday of March 2014, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com <http://www.timeanddate.com/> http://tinyurl.com/otro8aq Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org <http://gnso.icann.org/> From: Ching Chiao <ching.chiao@gmail.com> Date: Thursday, January 23, 2014 2:47 AM To: Rudi Vansnick <rudi.vansnick@isoc.be> Cc: Julie Hedlund <julie.hedlund@icann.org>, "Dillon, Chris" <c.dillon@ucl.ac.uk> Subject: Re: [gnso-contactinfo-pdp-wg] Re: GNSO Council Confirmation of Co-Chairs I did not see contact-info on the Council meeting agenda http://gnso.icann.org/en/meetings/agenda-council-23jan14-en.htm Will speak to Jonathan and see if we can get Council to approve the appointment of Co-Chairs. Thanks! Ching On Thu, Jan 23, 2014 at 3:38 PM, Rudi Vansnick <rudi.vansnick@isoc.be> wrote:

Dear Julie, Chris,

I do not see any problem with regards a report to be delivered the 27th February. Based on our workplace we could certainly give status and the progress made in the WG. Also, we will be able to present the schedule for the outreach at the Singapore ICANN meeting.

Till this afternoon.

Rudi Vansnick NPOC chair Policy Committee NPOC treasurer rudi.vansnick@npoc.org Tel : +32 (0)9 329 39 16 <tel:%2B32%20%280%299%20329%2039%2016> Mobile : +32 (0)475 28 16 32 <tel:%2B32%20%280%29475%2028%2016%2032> www.npoc.org <http://www.npoc.org>

Op 22-jan.-2014, om 22:10 heeft Julie Hedlund <julie.hedlund@icann.org> het volgende geschreven:

...

Dear Chris,

I apologize if I wasn't clear below, but the update is provided by a member of the GNSO Council ‹ in this case the PDP WG's liaison to the Council, who is Ching Chao. That is one of the purposes of having a liaison. Of course, generally what this means is that the Co-Chairs provide the update to the Liaison for the Liaison to then provide to the Council. So, in this case you and Rudi could work together (with staff support) to develop a report/update for Ching to provide. This could be in the form of a brief statement, slides, or whatever you think is most helpful. It may also be possible for you and Rudi to be available on the Council call to answer questions that Ching might not be able to field, if the Council agrees.

I hope this is more clear, but please let me know if you have questions.

Best regards, Julie

From: <Dillon>, Chris <c.dillon@ucl.ac.uk> Date: Wednesday, January 22, 2014 4:01 PM To: Julie Hedlund <julie.hedlund@icann.org>, Rudi Vansnick <rudi.vansnick@isoc.be> Cc: "Dillon, Chris" <c.dillon@ucl.ac.uk>, "gnso-contactinfo-pdp-wg@icann.org" <gnso-contactinfo-pdp-wg@icann.org> Subject: Re: GNSO Council Confirmation of Co-Chairs

Dear Julie,

Thank you for the update.

My instinct is to ask Rudi to give an update on 27 Feb. - are you happy with that, Rudi?

Regards,

Chris. == Research Associate in Linguistic Computing, Centre for Digital Humanities, UCL, Gower St, London WC1E 6BT Tel +44 20 7679 1599 <tel:%2B44%2020%207679%201599> (int 31599) ucl.ac.uk/dis/people/chrisdillon <http://ucl.ac.uk/dis/people/chrisdillon>

On 22 Jan 2014, at 18:45, Julie Hedlund <julie.hedlund@icann.org> wrote:

...

Dear Chris, Rudi, and PDP WG Members,

Per the Working Group Guidelines the Chairs of Working Groups must be confirmed by their Chartering Organization ‹ in this case the GNSO Council. Specifically, the Guidelines say, "Once selected, a Working Group Chair will need to be confirmed by the Chartering Organization (CO). The newly elected Chair will act on a provisional basis until the Chartering Organization has confirmed the appointment. If there are any objections to the selected Chair, the CO will conduct a vote to establish whether there is sufficient support for the selected Chair according to the voting procedures of the CO. If not, the Working Group will be requested to reconsider their choice for Chair and return to the CO with a new proposal."

The usual procedure is to include the confirmation of chairs as an item on the consent agenda of a GNSO Council meeting, which means that it is not subject to a vote unless there is an objection. Accordingly, the confirmation of Chris and Rudi as Co-Chairs has been added to the consent agenda for the Council meeting to be held tomorrow, 23 January.

Please note that if the Co-Chairs would like updates on the work of the PDP WG to be provided to the Council, per the Working Group Guidelines the PDP WG Liaison to the Council (in this case Ching Chao) will provide them if requested, either via email or during a Council meeting. Although it is too late to get an update on the agenda for tomorrow's Council meeting, the PDP WG may consider whether to ask Ching to provide an update during the Council meeting on 27 February, or if preferable, via email to the Council list.

Please let me know if you have any questions and I look forward to talking to you tomorrow.

Best regards,

Julie

Julie Hedlund, Policy Director

-- Ching Chiao Founder and CEO www.Brandma.co +886.918.211372 +86.135.20187032