Dear CSC Selection Committee members, Please note that we now have a email distribution list: gnso-csc@icann.org for this group. Please send any comments you may have concerning the action items below to this list (also included in this message). Kind regards, Julie Julie Hedlund, Policy Director From: Julie Hedlund <julie.hedlund@icann.org> Date: Wednesday, June 15, 2016 at 10:20 AM To: Heather Forrest <Heather.Forrest@acu.edu.au>, Susan Kawaguchi <susank@fb.com>, WUKnoben <wolf-ulrich.knoben@t-online.de>, David Cake <davecake@gmail.com>, "rubensk@nic.br" <rubensk@nic.br> Cc: Marika Konings <marika.konings@icann.org>, "gnso-secs@icann.org" <gnso-secs@icann.org>, Terri Agnew <terri.agnew@icann.org>, "Austin, Donna" <Donna.Austin@neustar.biz> Subject: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Dear CSC Selection Committee members, Please see below the notes and actions from today’s call with Donna Austin and let me know if there is anything I have missed. I have attached for your reference the presentation Donna provided today. As noted today our next meeting will be a face-to-face meeting during the ICANN 56 meeting in Helsinki. I will separately send a doodle poll to pick a time and based on the results I will schedule a room. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions: Selection Committee to review the evaluate candidates for the GNSO CSC Liaison process, Wednesday, 15 June 2016 at 12:00 UTC 1. CSC Charter Action Item: SC members should review the CSC Charter at: https://www.icann.org/iana_imp_docs/41-csc-charter-v-v1 (also attached). 2. Expression of Interest (EoI) Template Notes: · The ICANN deadline for submitting EoIs is 15 July (see the attached Call for EoIs). The deadline for final selections is 22 July, but for the GNSO the Selection Committee should plan to have this occur during the GNSO Council meeting on 21 July (see the attached detailed timeline). · Although James sent the Call for EoI letter to the GNSO Council on 01 June (see attached email) with a request for the SGs/Cs to circulate it, the SC should send it again more formally, perhaps on Monday, 20 June, along with the EoI template. · A key point to consider is whether or not to keep the candidates secret. See the GAC Liaison process at: http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf whereby the “GNSO Council Chairs will review the applications received and rank these...” noting that the candidate names are not provided to the GNSO Council during this evaluation process. Note also concerns express on the Council list with respect to lack of transparency in the GAC Liaison selection process. Action Items: 1) Selection Committee members should review the EoI template and provide comments no later than COB for furthest west time zone on Friday, 17 June. 2) Selection Committee members should indicate whether or not candidates’ names should be known only to the Selection Committee members, or also revealed to the GNSO Council during the Selection Committee’s evaluation process (ICANN has left this determination up to each SO/AC). 3) Staff will incorporate changes and prepare the formal Call for EoIs with a goal to send on Monday, 20 June on behalf of the Selection Committee. 3. Candidate Evaluation Process Notes: · The Selection Committee will need to develop a process for how to evaluate the candidates. · RySG is developing a Survey Monkey survey for the evaluation of its CSC member. · Consider whether the GNSO Selection Committee should use a survey tool for evaluation. · Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2. Action Items: 1) Staff will send a doodle to arrange a 60-minute face-to-face meeting in Helsinki for the discussion of the evaluation process. 2) Staff will liaise with the RySG Secretariat to see if we can get a copy of their evaluation survey to use as a template to develop a GNSO candidate evaluation survey. 3) Staff will provide the survey template to the Selection Committee next week for discussion at the face-to-face meeting in Helsinki.