Hi, I will also be attending the intersessional. I am, of course, fine with delivering a report to the council. Supposed to do that from time to time in any case. avri On 01-Jan-15 00:15, Greg Shatan wrote:
Meeting on 13 January will conflict with the Non-Contracted Parties House Intersessional, for those attending (of which I am one). Of course, such things are sometimes unavoidable.
Greg Shatan
On Wednesday, December 31, 2014, Julie Hedlund <julie.hedlund@icann.org <mailto:julie.hedlund@icann.org>> wrote:
Dear Anne and SCI members,
The GNSO Secretariat can assist in scheduling an SCI call at the usual time of 2000 UTC on Tuesday, 13 January. The staff and Secretariat also can assist in requesting 15 minutes for Avri on the GNSO Council schedule in Singapore to discuss the SCI direction for 2015. Whether the time will be granted will depend of course on the Council's workload, which will as noted be taken up largely with issues relating to the IANA stewardship transition and accountability.
With respect to the Charter, please refer to the wiki at: https://community.icann.org/display/gnsosci/2.+Charter. Please note in particular the General and Working Method sections. In the General section the following sentence indicates the scope of the SCI's remit: "The SCI is also responsible for considering requests concerning issues related to the GNSO Council processes and procedures and to Working Group guidelines that have been identified either by the GNSO Council or a group chartered by the GNSO Council as needing discussion." As per the Charter the GNSO Council generally has requested that the SCI should address specific issues relating to its processes and procedures (rather than the SCI making the request to the Council). See the work completed by the SCI since its inception: https://community.icann.org/pages/viewpage.action?pageId=49350790. It has nonetheless been noted on the SCI wiki as of October 2014 that the SCI has suggested to the Council that it take up the following two issues: 1) a full review of the Working Group Consensus Levels and 2) a full review of the GNSO Operating Procedures. See: https://community.icann.org/pages/viewpage.action?pageId=49357334. Also as noted by Mary Wong on 18 December, prior to assigning new issues to the SCI it is possible that the Council may wish to consider the results of the first report of the GNSO review, as well its tasks with respect to the IANA stewardship transition and accountability.
I hope you all have a Happy New Year!
Best regards, Julie
Julie Hedlund, Policy Director
From: <Aikman-Scalese>, Anne <AAikman@lrrlaw.com> Date: Tuesday, December 30, 2014 2:30 PM To: Julie Hedlund <julie.hedlund@icann.org>, 'Amr Elsadr' <aelsadr@egyptig.org>, "<gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org> Cc: Glen de Saint Géry <Glen@icann.org> Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group
SCI members and Julie,
My goal would be for SCI to have a letter to GNSO composed in time for Avri to present it in Singapore GNSO working sessions as a menu of items which GNSO Council could choose from to provide assignments to SCI. My question is whether a January 13 call would be sufficient time for SCI to have a discussion leading to preparation of the letter to Council based on projects we have considered in the past and that Ron and Greg have outlined.
I do not think that SCI work should stop due to the IANA transition issues. One question might be how SCI can best help GNSO in addressing these issues. For example, if SCI reviews PDP consensus levels on a more thorough basis than previously examined, would that improve ICANN Accountability as it relates to the transition? Do these consensus levels or any other aspect of the PDP process have a significant impact on accountability?
So from my point of view,
Question 1 is: Can we schedule a call as late as January 13 and still get Avri 15 minutes on the GNSO Council schedule to discuss SCI direction for 2015?
Question 2: What work is within SCI’s Charter that will assist Council the most in relation to the IANA transition and overall ICANN Accountability?
I would propose to discuss these questions in a January 13 call to be scheduled by Julie. As to whether we can get on the Council schedule in working sessions in Singapore for this purpose, I think we need to rely on Avri and Glen for that purpose. Avri, your thoughts?
Anne
**
*Anne E. Aikman-Scalese, Of Counsel*
*Lewis Roca Rothgerber LLP | *
*One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611*
*(T) 520.629.4428 | (F) 520.879.4725*
*_AAikman@LRRLaw.com_**| www.LRRLaw.com <http://www.lrrlaw.com/>*
**
* *
*From:*Julie Hedlund [mailto:julie.hedlund@icann.org] *Sent:* Thursday, December 18, 2014 5:09 PM *To:* Aikman-Scalese, Anne; 'Amr Elsadr'; <gnso-improvem-impl-sc@icann.org> *Subject:* Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group
Hi Anne,
I've attached Ron's slides from LA. Please also see the wiki on the Work Completed/In Progress at: https://community.icann.org/pages/viewpage.action?pageId=49350790. Staff will update it to reflect the items recently approved by the Council.
If the SCI wants to give the Council time to consider a letter at their meeting on the 15th as a courtesy you might want to have it to the Council by January 5th, which is the deadline for motions and documents. However, this may not be possible since it wouldn't allow time for SCI members to discuss a letter during a call, and members also are likely to be out during the next two weeks for holidays so they may not be able to make much progress on the list. In addition, the ICANN offices are closed beginning at Noon on 24 December through Friday, 2 January 2015. They will reopen on 5 January. We can certainly schedule a meeting at the usual time on the 6th to kick things off. Let us know if you would like us to schedule a meeting on the 6th.
Best regards,
Julie
Julie Hedlund, Director, SSAC Support
*From: *<Aikman-Scalese>, Anne <AAikman@lrrlaw.com> *Date: *Thursday, December 18, 2014 6:38 PM *To: *'Amr Elsadr' <aelsadr@egyptig.org>, "<gnso-improvem-impl-sc@icann.org>" <gnso-improvem-impl-sc@icann.org> *Cc: *Julie Hedlund <julie.hedlund@icann.org> *Subject: *RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group
Thanks Amr. This new provision looks quite useful in these circumstances. Nice to know.
I’ll be out of the office all next week but am looking at the correspondence between you and Greg.
Ron and Julie, could the two of you recap the projects Ron presented to Council as possibilities for SCI work during the meeting in LA? If possible I would appreciate receiving a copy of Ron’s slides.
Finally, Julie, does it make sense for us to schedule the first SCI call to review a draft letter to Council on January 13 or does it need to be January 6?
Thank you,
Anne
**
*Anne E. Aikman-Scalese, Of Counsel*
*Lewis Roca Rothgerber LLP | *
*One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611*
*(T) 520.629.4428 | (F) 520.879.4725*
*_AAikman@LRRLaw.com_**| www.LRRLaw.com <http://www.lrrlaw.com/>*
* *
*From:*owner-gnso-improvem-impl-sc@icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] *On Behalf Of *Amr Elsadr *Sent:* Wednesday, December 17, 2014 2:05 PM *To:* <gnso-improvem-impl-sc@icann.org> *Subject:* [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group
Hi,
Just thought that it’d be interesting for folks here to know that one of our recent projects is being put to use. :)
Thanks.
Amr
Begin forwarded message:
*From: *Glen de Saint Géry <Glen@icann.org>
*Subject: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group*
*Date: *December 17, 2014 at 9:28:01 PM GMT+1
*To: *Council GNSO <council@gnso.icann.org>
Dear Councillors
The Council approved at the meeting on 11 December 2014, Voting Outside a Meeting, as described in Section 4.10 in the revised GNSO Operating Procedures <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> for the Council’s reply comment on the Nominating Committee Recommendations from the Board Working Group.
The proposed timeline for this vote is:
1. *31 December 2014 23:59 UTC Final Council reply comment* on the Nominating Committee Recommendations from the Board Working Group submitted to the Council mailing list. *Tony Holmes* to hold the pen on refining the comment <http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendatio...> up to 31 December 2014.
2. Voting by electronic ballot: *Voting Opens Saturday, 3 January 2015*
*Voting **C**loses on Tuesday 6 January 2015 at 23:59 UTC*. If you foresee any connectivity issues during this period, please let me know so that alternate arrangements can be made.
3. 9 January 2015 Comments submitted to the public comment forum <https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>
4. All Council members, except the non-voting Nominating Committee Appointee are eligible to vote.
4. 10. 2 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> Determination; Notice. Voting outside a meeting may only occur when all of the following conditions are met:
a. The GNSO Chair determines, after discussion with Council members, that the issue will have been adequately discussed and sufficient time given to each Stakeholder Group and Constituency to consider the issue by the time the vote is called;
b. The GNSO Chair determines, after discussion with Council members, that the Council’s regular meeting schedule would make it difficult to resolve the issue without scheduling an extra meeting and this would be impractical in light of the circumstances at that time;
c. No Councilor objects to the vote being taken outside a regularly scheduled Council meeting; and
d. The GNSO Chair provides at least seven (7) calendar days’ advance notice of the vote, along with notice of the beginning and ending day and hour of the voting period (in UTC), which period shall not be less than four (4) calendar days.
4. 10.3.1 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> Guidelines for Voting Outside a Meeting
As with votes taken during a regularly scheduled GNSO Council meeting, all votes taken outside a meeting will:
a. Be open (i.e., not by secret ballot);
b. Allow for the inclusion of voting statements in accordance with Section 4.3.2 of these Operating Procedures; and
c. Have their outcomes published and recorded, with accompanying voter statements, if any, as minutes for purposes of formal record keeping. These items
are to be prepared and approved in accordance with Section 3.5 of these Operating Procedures, except that the relevant time period shall commence with the ending of the voting period.
4.10.3.2 Voting outside a meeting should normally be by electronic means. Methods used to transmit and record votes taken outside of meetings shall be authenticated and verifiable using the same criteria and applying the same standards as those used for absentee ballots under Section 4.4.3 of these Operating Procedures.
Please let me know if you have any questions.
Thank you.
Kind regards,
Glen
Glen de Saint Géry GNSO Secretariat *gnso.secretariat@gnso.icann.org* *http://gnso.icann.org <http://gnso.icann.org/>*
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