Dear Amr and SCI members, Further to the message below, the Public Comment period ended on 14 August. There were two comments – one from the Registries Stakeholder Group and the other from the Business Constituency. Both were in support of the proposed revisions. See the comments at: https://forum.icann.org/lists/comments-gnso-op-procedures-05jul16/. As both comments were positive, they do not necessitate any changes to the proposed revisions. Thus, staff will proceed as noted below and prepare the motion for approval of the revisions for the liaison to submit to the Council list not later than 22 August (the motion and document deadline for the GNSO Council’s meeting on 01 September). Staff also will post the public comment report on the public forum page and incorporate the revisions into the GNSO Operating Procedures so that they may be posted following the GNSO Council’s approval on 01 September, or as soon as possible thereafter. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Wednesday, July 13, 2016 at 10:01 AM To: Amr Elsadr <aelsadr@egyptig.org> Cc: "Aikman-Scalese, Anne" <AAikman@lrrc.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Re: COMPLETED: Notification re: Consensus Call: Chair & Vice Chair Election Procedures Hi Amr, Here is the schedule: 1. Upon close of the Public Comment period on 14 August Staff will prepare Public Comment Report – regardless of whether or not there are comments. Staff will be tracking to see if there are comments at any time during the Public Comment period and will forward them, if any, to the SCI as well as incorporate them into the report for the SCI’s consideration. The SCI will decide whether and/or how to address comments (if any). I will note that we seldom receive substantive comments on changes to the GNSO Operating Procedures. 2. Staff will prepare a motion for the approval of the revisions to the GNSO Operating Procedures for you, as Liaison, to send to the GNSO Council for consideration not later than the document and motion deadline for the 01 September GNSO Council meeting – that is, by 22 August. 3. The GNSO Council will consider the motion at its meeting on 01 September and is expected to adopt the revisions. 4. The motion will direct staff to produce the revised GNSO Operating Procedures. Staff will prepare these in advance so that they can be posted immediately following the GNSO Council meeting, but not later than 02 September, when they will take effect. Staff briefed the GNSO Council on this schedule during its meeting in Helsinki and made it clear that the procedures will be in place in time to be applied for the next Chair/Vice Chair elections. Kind regards, Julie From: Amr Elsadr <aelsadr@egyptig.org> Date: Wednesday, July 13, 2016 at 9:13 AM To: Julie Hedlund <julie.hedlund@icann.org> Cc: "Aikman-Scalese, Anne" <AAikman@lrrc.com>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: COMPLETED: Notification re: Consensus Call: Chair & Vice Chair Election Procedures Hi, Thanks for this Julie. I wasn’t aware that the public comment period has opened, but did recall that the plan was always to have this begin shortly following the Helsinki meeting. Also, if we could have a review of the foreseeable schedule for the approval/adoption of the proposed election procedures, that would be helpful. I know we had this conversation before, however, Anne’s request for confirmation is fair. Assuming there are no delays in adopting the proposed revisions, what kind of timeline are we looking at? Will there be a new version of the operating procedures published, and in use, before the next Council chair/v. chair elections? Thanks again. Amr On Jul 13, 2016, at 2:52 PM, Julie Hedlund <julie.hedlund@icann.org> wrote: Dear Anne, The public comment period started on 05 July and will go for the required minimum time of 40 days, closing on 14 August. See: https://www.icann.org/public-comments/gnso-op-procedures-2016-07-05-en. My apologies for not announcing this to the list. Kind regards, Julie Julie Hedlund, Policy Director From: "Aikman-Scalese, Anne" <AAikman@lrrc.com> Date: Tuesday, July 12, 2016 at 6:22 PM To: Julie Hedlund <julie.hedlund@icann.org>, "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Cc: "'Amr Elsadr' (aelsadr@egyptig.org)" <aelsadr@egyptig.org> Subject: RE: COMPLETED: Notification re: Consensus Call: Chair & Vice Chair Election Procedures Hi Julie and all members, Wanted to ask Amr whether we are in line with GNSO to get this out for public comment. Want to make sure we have time to get that in and amend procedures before the next GNSO Council Election. Thank you, Anne Anne E. Aikman-Scalese Of Counsel 520.629.4428 office 520.879.4725 fax AAikman@lrrc.com _____________________________ <image001.png> Lewis Roca Rothgerber Christie LLP One South Church Avenue, Suite 700 Tucson, Arizona 85701-1611 lrrc.com From: owner-gnso-improvem-impl-sc@icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] On Behalf Of Julie Hedlund Sent: Tuesday, June 21, 2016 7:06 AM To: gnso-improvem-impl-sc@icann.org Subject: [gnso-improvem-impl-sc] COMPLETED: Notification re: Consensus Call: Chair & Vice Chair Election Procedures Dear SCI members, No objections were received to the change below and included in the attached Word and PDF documents as of the deadline of COB Monday, 20 June. Thus, the proposed revisions are deemed accepted by Full Consensus. As requested, staff will proceed to initiate a Public Comment Forum following Helsinki. Staff also has conveyed to Amr the SCI’s request for him, as the GNSO Council Liaison, to provide a written update on the SCI’s activities to the GNSO Council. This is in lieu of a face-to-face update in Helsinki and does not affect the timing or ability of the SCI to initiate a public forum on the proposed revisions to the GNSO Operating Procedures. Staff will forward to the SCI any comments received in the Public Comment Forum as they come in and will prepare a summary of comments, if any. Staff also will prepare for the SCI’s review a draft motion adopting the proposed revisions for the GNSO Council to consider at its meeting on 01 September. Note: With respect to the Chair and Vice Chair election procedures, as discussed last week the SCI and staff have determined that if these revisions are adopted at the 01 September meeting they will be in place in time for the necessary steps to occur leading up to and including the election at the Annual General Meeting at ICANN 57, 3-9 November 2016. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Monday, June 20, 2016 at 4:52 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] REMINDER Notification re: Consensus Call: Chair & Vice Chair Election Procedures Dear SCI members, During last week’s meeting SCI members agreed with the minor grammatical change suggested by Amr and that this change should be notified to the SCI list. The change is included in the attached document, for clarity updated with today’s date, as follows: Change the final sentence in #3 to "Should a House fail to designate an interim Vice-Chair, the Designated Interim Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected." Change “the House” to “a House” and strikeout “with the vacant Vice-Chair position”. If there are no objections received by TODAY COB Monday, 20 June, this change will be considered to be accepted. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, June 16, 2016 at 3:59 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Notification re: Consensus Call: Chair & Vice Chair Election Procedures Dear SCI members, During today’s meeting SCI members agreed with the minor grammatical change suggested by Amr and that this change should be notified to the SCI list. The change is included in the attached document, for clarity updated with today’s date, as follows: Change the final sentence in #3 to "Should a House fail to designate an interim Vice-Chair, the Designated Interim Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected." Change “the House” to “a House” and strikeout “with the vacant Vice-Chair position”. If there are no objections received by COB Monday, 20 June, this change will be considered to be accepted. Kind regards, Julie Julie Hedlund, Policy Director From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Thursday, June 9, 2016 at 1:20 PM To: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: [gnso-improvem-impl-sc] Consensus Call Revised: Chair & Vice Chair Election Procedures Dear SCI members, As there were no objections to Amr’s suggested text, it has been included in the attached documents. In the redline version the previous text is shown as stricken and the new text is in brackets. In the clean document the suggested text replaces the previous text. I hope this is clear, but please let us know if you have any questions. The documents are attached in Word and PDF. Unless otherwise requested, the deadline will continue to be Thursday, 16 June for the close of the Consensus Call. Note that we also have a meeting at our usual time on that Thursday at 1800 UTC. If you have not received a calendar invite or notice, please alert the GNSO Secretariat at gnso-secs@icann.org. Kind regards, Julie Julie Hedlund, Director, SSAC Support From: <owner-gnso-improvem-impl-sc@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org> Date: Tuesday, June 7, 2016 at 11:44 AM To: Amr Elsadr <aelsadr@egyptig.org> Cc: "gnso-improvem-impl-sc@icann.org" <gnso-improvem-impl-sc@icann.org> Subject: Re: [gnso-improvem-impl-sc] Consensus Call: Chair & Vice Chair Election Procedures Many thanks Amr for this very helpful and constructive suggestion. Kind regards, Julie Sent from my iPhone On Jun 7, 2016, at 11:25 AM, Amr Elsadr <aelsadr@egyptig.org> wrote: Hi, I know this in not exactly standard practice, but I would like to offer what I believe to be a friendly amendment (can’t think of a better term right now) to the language we are asking our SGs/Cs to consider. Specifically, the last sentence in section 2.2.1 #3 reads: Should the House with the vacant Vice-Chair position fail to designate an interim Vice-Chair, the Designated Interim Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected. This sentence seems applicable to me in 2.2.1 #2, but not #3. If we’re dealing with scenario 3, then there are already no vice chairs available to serve on an interim basis from either House. I believe this sentence may better serve the purpose we intended if it were something more like this: “Should one of the Houses fail to designate an interim Vice-Chair, the designated interim Vice-Chair from the other House will serve as an interim Vice-Chair alone until a new Chair is conclusively elected.” I hope this makes sense to folks. If there is agreement on this, perhaps we can ask for an amended document to circulate to our groups? Thanks, and apologies for not catching this sooner. Amr On Jun 2, 2016, at 11:21 PM, Julie Hedlund <julie.hedlund@icann.org> wrote: Dear SCI members, As agreed on the SCI call on 02 June, the attached document, CONSENSUS CALL-GNSO Operating Procedures Proposed Revision Chair-Vice-Chair Elections 02 June 2016, is being circulated for a formal Consensus Call. The document is the proposed revision to the GNSO Operating Procedures to include the new text relating to Chair and Vice Chair elections. The text includes the following suggested changes from today’s SCI call: 1. In Section 2.2 (2) delete the phrase "within the allotted time period" in the sentence “Should the House with the vacant Vice-Chair position fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected.” Show the deletion in strikeout. 2. In Section 2.2 (3) delete the phrase "within the allotted time period" in the sentence “Should the House with the vacant Vice-Chair position fail to designate an interim Vice-Chair within the allotted time period, the Designated Interim Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected.” Show the deletion in strikeout. 3. In Section 2.2 (4) insert the phrase “within the allotted time period” after “on an interim basis” in the sentence “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated the Interim Chair to oversee the Chair election and conduct Council business until such time as a Chair is conclusively elected.” Show the addition in brackets. Background: In its motion approved on 19 November 2015 the GNSO Council requested the SCI: 1. To review Sections 2.2(b), (f) and (g) of the GNSO Operating Procedures with respect to clarifying: (i) the eligibility of incoming Council members to run for the position of GNSO Chair; (ii) the start and end dates and the duration of the Chair and Vice-Chair terms in accordance with the ICANN Bylaws; and (iii) the timing of publication of the election results; and 2. To recommend a general time table for election of the GNSO Council Chair to be approved by the GNSO Council and added to the GNSO Operating Procedures. In December 2015 the SCI created Subteam B to discuss and draft possible new procedures. The Subteam members were: Anne Aikman-Scalese, Angie Graves, Wolf-Ulrich Knoben, and Sara Bockey. The Subteam submitted its recommendations to the SCI to consider at its meeting during ICANN 55 in Marrakech, Morocco on 05 March 2016. On 02 June the SCI discussed the draft revisions and asked staff to submit them to the SCI for a Consensus Call. If there are no objections or changes received in two weeks by Thursday 16 June, the language will be presumed to be accepted by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director <CONSENSUS CALL-GNSO Operating Procedures Proposed Revision Chair-Vice-Chair Elections 02 June 2016.docx><CONSENSUS CALL-GNSO Operating Procedures Proposed Revision Chair-Vice-Chair Elections 02 June 2016.pdf> This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §2510-2521.