All: I look forward to meeting with you (and in some cases meeting you) in a few hours. Marika and I have prepared the following proposed language relating to the above issue (a Word version is also attached). The new language is in italics (if you can’t see italics, it begins with ”(the “Submission Deadline”)” and proceeds for the next two paragraphs). 3.3 Notice of Meetings Advance notice of meetings shall be posted on the GNSO website, if reasonably practicable, at least 7 days in advance of the meeting for Administrative issues and 14 days in advance for Policy issues. Advance notice shall also be posted to other GNSO Council work spaces where practical. Reports and motions should be submitted to the GNSO Council for inclusion on the agenda as soon as possible, but no later than 23h59 Coordinated Universal Time (UTC) on the day, 10 calendar days before the GNSO Council meeting (the “Submission Deadline”). If a motion is submitted after the Submission Deadline, the GNSO Council shall consider the motion if the following requirements are met: * The motion is submitted to the GNSO Council at least 24 hours in advance of the GNSO Council meeting; * The motion is accompanied by a request to consider the motion despite submission after the Submission Deadline (a “Request for Consideration”); * A vote on the Request for Consideration shall be called as the first order of business for the agenda item that deals with the motion. The vote on the Request for Consideration must be unanimous (i.e., all Councilors or their proxies must vote and all votes cast must be in favor of considering the motion at such GNSO Council meeting) for the motion to be considered at such GNSO Council meeting. If these requirements are not met, the motion shall be considered at the next GNSO Council meeting, provided that the motion has been submitted prior to the Submission Deadline for such next GNSO Council meeting. If not, the requirements above must be met for consideration at such next GNSO Council meeting. For the avoidance of doubt, if the requirements above are not met, the motion shall not be considered “submitted” for purposes of these Rules. The time of the meetings may vary to accommodate the different geographic regions represented by GNSO Council members. By way of guidance, start times corresponding to local times for the GNSO Council members earlier than 0600 and later than 2300 should be avoided where possible. We look forward to your comments. (Note that this language has not been reviewed by my constituency, the IPC.) Best regards, Greg Gregory S. Shatan Deputy Chair | Tech Transactions Group IP | Technology | Media ReedSmithLLP The business of relationships 599 Lexington Avenue New York, NY 10022 212.549.0275 | Phone 917.816.6428 | Mobile 212.521.5450 | Fax gshatan@reedsmith.com www.reedsmith.com * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00