Dear All, Due to technical issues the mp3 will be sent shortly. Please see attendance below for the Standing Committee on Improvements Implementation meeting held on Thursday, 24 March 2016: On page: http://gnso.icann.org/en/group-activities/calendar#mar (transcripts and recording are found on the calendar page) Attendees: Amr Elsadr - NCUC - Primary Angie Graves - BC - Primary Anne Aikman-Scalese - IPC - Primary - Vice Chair Sara Bockey - RrSG - Primary Lawrence Olawale-Roberts - BC - Alternate Wolf-Ulrich Knoben - ISPCP - Primary Martin Pablo Valent - NPOC - Alternate Apologies: Stefania Milan - NCSG - Primary Rudi Vansnick - NPOC -Primary -Chair ICANN Staff: Julie Hedlund Mary Wong Glen de Saint Géry Terri Agnew ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Terri Agnew Adobe Chat Transcript 24 March 2016 Terri Agnew:Welcome to the Standing Committee on Improvements Implementation (SCI) meeting held on 24 March 2016 Amr Elsadr:Hi all. Lawrence Olawale-Roberts:Hello Everyone Mary Wong:Ry SG is not represented. Amr Elsadr:Looks like we're missing RySG, NCSG and NPOC. Amr Elsadr:Yes..., no NCAs either. Lawrence Olawale-Roberts:or maybe dial out to them Terri Agnew:as a reminder, please mute when not speaking Terri Agnew:Hi Lawrence, op will dial out to you in a moment Julie Hedlund:All: I have unsynced the document so you can move it. Mary Wong:The consensus call (when the time comes) will also take place on the mailing list, and last approx 2 weeks (per usual practice). Lawrence Olawale-Roberts:@Terri thanks, am dialing in and waiting for approval Terri Agnew:@Lawrence - advising the op Mary Wong:If this suggestion is to be adopted, perhaps consider a time limit for that appointment? Mary Wong:E.g. by the time of the next Council meeting at the latest? Angie Graves:sorry--am in a loud place Angie Graves:You addresed my point Angie Graves:Thank you. Amr Elsadr:@Mary: That sounds OK by me. What if (and this is very unlikely) the Councl fails to elect a chair during a second election round? Mary Wong:@Amr, I meant to have an interim from the vacant House, not the duration of the interim appointment Amr Elsadr:@Anne: Apologies, I'm not sure I understand the question. Amr Elsadr:@Mary: Understood. I meant to ask that if the deadline to appoint an interim is over, but the council persists in failing to elect a chair. This may mean an additional 30 days. Amr Elsadr:Would make sense to extend the interim appointment election, wouldn't it? Mary Wong:@Anne, yes, exactly Amr Elsadr:Sorry. My last comment made no sense. :) Amr Elsadr:I meant that it would make sense to extend the deadline by which an interim can be appointed. Mary Wong:@Amr, haha no worries. My suggestion is meant to not delay Council biz further by having NO chair and NO second VC. Amr Elsadr:OK. Thanks for the context Mary. That sounds good to me. Mary Wong:@Anne, that seems logical too (apply deadline for interim appointment to Scenario 3 too). Amr Elsadr:I believe the bylaws (30 day provision) only applies to Council chair elections, not VC appointments. Is that right? Mary Wong:@Amr, yes Wolf-Ulrich Knoben:Sorry I got disconnected. Connectivity is poor, even voice line. I try to follow the chat as good as I can Amr Elsadr:Welcome WUK. Julie Hedlund:@Amr: Yes, I think that is right. Amr Elsadr:@WUK: Welcome back. I'll warn you though, I'm not making much sense in the chat today. :( Terri Agnew:Wolf-Ulrich is only on AC at the moment Amr Elsadr:@Anne: Sounds good. Lawrence Olawale-Roberts:can you shed some light on this Mary Wong:So Scenario 4 would kick in if the deadline for interim appointments (e.g. by the next Council meeting) is NOT met. Julie Hedlund:@Mary: That's my understanding. Mary Wong:And under Scenario 4, the "last resort" interm Chair (the non-voting NCA) would be interim Chair until the Chair is elected conclusively, which under the Procedures would be approx a max of 2 months out (normally). Lawrence Olawale-Roberts:i think that flies Lawrence Olawale-Roberts:i dont see a problem with an interim Vice chair running for a vice chair Amr Elsadr:@Anne: Yes. VCs are appointed/selected by a House, not elected. Angie Graves:Thank you for the SCENARIO 3 note Wolf-Ulrich Knoben 2:Under scenario 4 there shouldn't be a break in council business until VCs are appointed or the non-voting NCA takes place Terri Agnew:Welcome Martin Silva Julie Hedlund:@Amr: What if we just strike "non-voting NCA"? Mary Wong:@Wolf-Ulrich, that is why staff suggested having a deadline for the House(s) to make the interim appointment, i.e. by the time of the next Council meeting. Lawrence Olawale-Roberts:the Non-voting NCA presently by the GNSO OP IS eligible to run for council chair, so if same were to hold office for a short while to run an election it should surfice Amr Elsadr:@Julie: I would be OK with that, but am really just wondering whether or not there is some sort of conflict. I'm not actually sure. Wolf-Ulrich Knoben 2:why not appoint interim VCs on the spot, meaning directly following the meeting where the chair election failed? I guess all SG leading reps should be available to assist... Amr Elsadr:@Lawrence: You are correct, but we are talking about vice-chair, not chair. I don't think there are limitations on that either, but should probably check. Mary Wong:@Wolf-Ulrich, maybe that can be phrased as the ideal scenario, but failing that, have a maximum deadline? Just in case. Anne Aikman-Scalese (IPC):@ Wolf-Ulrich - House may not be able to agree that quickly as to who should serve Amr Elsadr:Like I said, I see no problem with the non-voting NCA being appointed as an interim chair under scenario 4. It's scenario 3 that I'm wondering about. Martin Silva:Hi all, struggling with a weird connection here but I think I'll manage to be on for the rest of the meeting. Wolf-Ulrich Knoben 2:hanks Mary, agree Wolf-Ulrich Knoben 2:T... Julie Hedlund:@Amr: The Procedures are silent on NCAs and Vice Chairs. They say, "a. Each house shall select a Council Vice-Chair from within its respective house.." Julie Hedlund:That;s all. Mary Wong:@Amr, wouldn't that be up to the House? Amr Elsadr:@Anne: a non-voting NCA is not from within a house. Amr Elsadr:Thanks Julie. That's helpful. Amr Elsadr:@Mary: +1 Amr Elsadr:@Anne: Yes. I believe that is best. Mary Wong:The only thing staff can think of is perhaps this is the kind of situation where having a neutral non-voting person may be preferable? Lawrence Olawale-Roberts:+1 i agree also Sara Bockey:@Anne, I agree as well. Lawrence Olawale-Roberts:that the non voting NCA should be left out. Lawrence Olawale-Roberts:of option 3 Lawrence Olawale-Roberts:senerio 4 would serve as a stimulant to ensuring that election faliure does not get to this point Amr Elsadr:Agree with Mary. Amr Elsadr:Apologies. I missed pretty much everything Mary just said. Had dropped off the call. Amr Elsadr:been dropped off. Amr Elsadr:Back now. Lawrence Olawale-Roberts:Once an election fails and it is officially announced (which is a 2 day time frame) , tthe process to resheduling and conducting another election should proceed and be in place in the time frame we agree Sara Bockey:I like the idea of a prescribe timeline to make them make a decision sooner rather than later, but I'm not familiar with how Council works ...but that is my inclination Amr Elsadr:Well... Amr Elsadr:Practical. :) Amr Elsadr:Some of those agrees are old. Angie Graves:Mine was old Amr Elsadr:How about a deadline of one week before the following Council meeting? Mary Wong:10 calendar days? Julie Hedlund:@Lawrence -- there has only been one failed election -- in Dublin. The Vice Chairs were continuing and handled the election and business. Lawrence Olawale-Roberts:great Amr Elsadr:In Dublin, the NCPH managed to reach some decisions before the week was over. Mary Wong:Sure, Anne Lawrence Olawale-Roberts:thanks for that julie Julie Hedlund:@ Anne: We are probably better off holding the call at the usual time. Amr Elsadr:Can we also continue this on-list? Try to take advantage of time between calls? Julie Hedlund:Rather than a Doodle. Julie Hedlund:@Amr: Yes, on the list. Lawrence Olawale-Roberts:so it looks like a 2 week time frame could work out well Amr Elsadr:Thanks all. Bye. Martin Silva:Thank you! Angie Graves:thanks Sara Bockey:thank you all Lawrence Olawale-Roberts:thanks for the time, bye now Martin Silva:bye bye Mary Wong:Thanks all