Dear All, Please find the MP3 recording for the Standing Committee on Improvements Implementation meeting held on Thursday, 24 March 2016. MP3: http://audio.icann.org/gnso/gnso-sci-24mar16-en.mp3 Thank you. Kind regards, Terri From: owner-gnso-secs@icann.org [mailto:owner-gnso-secs@icann.org] On Behalf Of Terri Agnew Sent: Thursday, March 24, 2016 8:07 PM To: gnso-improvem-impl-sc@icann.org Cc: GNSO-SECS@icann.org Subject: [gnso-secs] attendance of the SCI meeting - 24 March 2016 Dear All, Due to technical issues the mp3 will be sent shortly. Please see attendance below for the Standing Committee on Improvements Implementation meeting held on Thursday, 24 March 2016: On page: http://gnso.icann.org/en/group-activities/calendar#mar (transcripts and recording are found on the calendar page) Attendees: Amr Elsadr - NCUC - Primary Angie Graves - BC - Primary Anne Aikman-Scalese - IPC - Primary - Vice Chair Sara Bockey - RrSG - Primary Lawrence Olawale-Roberts - BC - Alternate Wolf-Ulrich Knoben - ISPCP - Primary Martin Pablo Valent - NPOC - Alternate Apologies: Stefania Milan - NCSG - Primary Rudi Vansnick - NPOC -Primary -Chair ICANN Staff: Julie Hedlund Mary Wong Glen de Saint Géry Terri Agnew ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Terri Agnew Adobe Chat Transcript 24 March 2016 Terri Agnew:Welcome to the Standing Committee on Improvements Implementation (SCI) meeting held on 24 March 2016 Amr Elsadr:Hi all. Lawrence Olawale-Roberts:Hello Everyone Mary Wong:Ry SG is not represented. Amr Elsadr:Looks like we're missing RySG, NCSG and NPOC. Amr Elsadr:Yes..., no NCAs either. Lawrence Olawale-Roberts:or maybe dial out to them Terri Agnew:as a reminder, please mute when not speaking Terri Agnew:Hi Lawrence, op will dial out to you in a moment Julie Hedlund:All: I have unsynced the document so you can move it. Mary Wong:The consensus call (when the time comes) will also take place on the mailing list, and last approx 2 weeks (per usual practice). Lawrence Olawale-Roberts:@Terri thanks, am dialing in and waiting for approval Terri Agnew:@Lawrence - advising the op Mary Wong:If this suggestion is to be adopted, perhaps consider a time limit for that appointment? Mary Wong:E.g. by the time of the next Council meeting at the latest? Angie Graves:sorry--am in a loud place Angie Graves:You addresed my point Angie Graves:Thank you. Amr Elsadr:@Mary: That sounds OK by me. What if (and this is very unlikely) the Councl fails to elect a chair during a second election round? Mary Wong:@Amr, I meant to have an interim from the vacant House, not the duration of the interim appointment Amr Elsadr:@Anne: Apologies, I'm not sure I understand the question. Amr Elsadr:@Mary: Understood. I meant to ask that if the deadline to appoint an interim is over, but the council persists in failing to elect a chair. This may mean an additional 30 days. Amr Elsadr:Would make sense to extend the interim appointment election, wouldn't it? Mary Wong:@Anne, yes, exactly Amr Elsadr:Sorry. My last comment made no sense. :) Amr Elsadr:I meant that it would make sense to extend the deadline by which an interim can be appointed. Mary Wong:@Amr, haha no worries. My suggestion is meant to not delay Council biz further by having NO chair and NO second VC. Amr Elsadr:OK. Thanks for the context Mary. That sounds good to me. Mary Wong:@Anne, that seems logical too (apply deadline for interim appointment to Scenario 3 too). Amr Elsadr:I believe the bylaws (30 day provision) only applies to Council chair elections, not VC appointments. Is that right? Mary Wong:@Amr, yes Wolf-Ulrich Knoben:Sorry I got disconnected. Connectivity is poor, even voice line. I try to follow the chat as good as I can Amr Elsadr:Welcome WUK. Julie Hedlund:@Amr: Yes, I think that is right. Amr Elsadr:@WUK: Welcome back. I'll warn you though, I'm not making much sense in the chat today. :( Terri Agnew:Wolf-Ulrich is only on AC at the moment Amr Elsadr:@Anne: Sounds good. Lawrence Olawale-Roberts:can you shed some light on this Mary Wong:So Scenario 4 would kick in if the deadline for interim appointments (e.g. by the next Council meeting) is NOT met. Julie Hedlund:@Mary: That's my understanding. Mary Wong:And under Scenario 4, the "last resort" interm Chair (the non-voting NCA) would be interim Chair until the Chair is elected conclusively, which under the Procedures would be approx a max of 2 months out (normally). Lawrence Olawale-Roberts:i think that flies Lawrence Olawale-Roberts:i dont see a problem with an interim Vice chair running for a vice chair Amr Elsadr:@Anne: Yes. VCs are appointed/selected by a House, not elected. Angie Graves:Thank you for the SCENARIO 3 note Wolf-Ulrich Knoben 2:Under scenario 4 there shouldn't be a break in council business until VCs are appointed or the non-voting NCA takes place Terri Agnew:Welcome Martin Silva Julie Hedlund:@Amr: What if we just strike "non-voting NCA"? Mary Wong:@Wolf-Ulrich, that is why staff suggested having a deadline for the House(s) to make the interim appointment, i.e. by the time of the next Council meeting. Lawrence Olawale-Roberts:the Non-voting NCA presently by the GNSO OP IS eligible to run for council chair, so if same were to hold office for a short while to run an election it should surfice Amr Elsadr:@Julie: I would be OK with that, but am really just wondering whether or not there is some sort of conflict. I'm not actually sure. Wolf-Ulrich Knoben 2:why not appoint interim VCs on the spot, meaning directly following the meeting where the chair election failed? I guess all SG leading reps should be available to assist... Amr Elsadr:@Lawrence: You are correct, but we are talking about vice-chair, not chair. I don't think there are limitations on that either, but should probably check. Mary Wong:@Wolf-Ulrich, maybe that can be phrased as the ideal scenario, but failing that, have a maximum deadline? Just in case. Anne Aikman-Scalese (IPC):@ Wolf-Ulrich - House may not be able to agree that quickly as to who should serve Amr Elsadr:Like I said, I see no problem with the non-voting NCA being appointed as an interim chair under scenario 4. It's scenario 3 that I'm wondering about. Martin Silva:Hi all, struggling with a weird connection here but I think I'll manage to be on for the rest of the meeting. Wolf-Ulrich Knoben 2:hanks Mary, agree Wolf-Ulrich Knoben 2:T... Julie Hedlund:@Amr: The Procedures are silent on NCAs and Vice Chairs. They say, "a. Each house shall select a Council Vice-Chair from within its respective house.." Julie Hedlund:That;s all. Mary Wong:@Amr, wouldn't that be up to the House? Amr Elsadr:@Anne: a non-voting NCA is not from within a house. Amr Elsadr:Thanks Julie. That's helpful. Amr Elsadr:@Mary: +1 Amr Elsadr:@Anne: Yes. I believe that is best. Mary Wong:The only thing staff can think of is perhaps this is the kind of situation where having a neutral non-voting person may be preferable? Lawrence Olawale-Roberts:+1 i agree also Sara Bockey:@Anne, I agree as well. Lawrence Olawale-Roberts:that the non voting NCA should be left out. Lawrence Olawale-Roberts:of option 3 Lawrence Olawale-Roberts:senerio 4 would serve as a stimulant to ensuring that election faliure does not get to this point Amr Elsadr:Agree with Mary. Amr Elsadr:Apologies. I missed pretty much everything Mary just said. Had dropped off the call. Amr Elsadr:been dropped off. Amr Elsadr:Back now. Lawrence Olawale-Roberts:Once an election fails and it is officially announced (which is a 2 day time frame) , tthe process to resheduling and conducting another election should proceed and be in place in the time frame we agree Sara Bockey:I like the idea of a prescribe timeline to make them make a decision sooner rather than later, but I'm not familiar with how Council works ...but that is my inclination Amr Elsadr:Well... Amr Elsadr:Practical. :) Amr Elsadr:Some of those agrees are old. Angie Graves:Mine was old Amr Elsadr:How about a deadline of one week before the following Council meeting? Mary Wong:10 calendar days? Julie Hedlund:@Lawrence -- there has only been one failed election -- in Dublin. The Vice Chairs were continuing and handled the election and business. Lawrence Olawale-Roberts:great Amr Elsadr:In Dublin, the NCPH managed to reach some decisions before the week was over. Mary Wong:Sure, Anne Lawrence Olawale-Roberts:thanks for that julie Julie Hedlund:@ Anne: We are probably better off holding the call at the usual time. Amr Elsadr:Can we also continue this on-list? Try to take advantage of time between calls? Julie Hedlund:Rather than a Doodle. Julie Hedlund:@Amr: Yes, on the list. Lawrence Olawale-Roberts:so it looks like a 2 week time frame could work out well Amr Elsadr:Thanks all. Bye. Martin Silva:Thank you! Angie Graves:thanks Sara Bockey:thank you all Lawrence Olawale-Roberts:thanks for the time, bye now Martin Silva:bye bye Mary Wong:Thanks all