October 2017 - Gnso-newgtld-wg-wt1

Recording, Attendance, AC recording, AC Chat for New gTLD Subsequent Procedures Sub Team – Track 1 – Overall Process/Support/Outreach Issue
by Julie Bisland Oct. 17, 2017

Oct. 17, 2017

Dear All, Please find the attendance and recording of the call attached to this email. The AC recording and AC Chat are listed below for the New gTLD Subsequent Procedures Sub Team – Track 1 – Overall Process/Support/Outreach Issue held on Tuesday, 17 October 2017 at 20:00 UTC. Adobe Connect recording: https://participate.icann.org/p3nibl2ydew/<https://participate.icann.org/p3nibl2ydew/?OWASP_CSRFTOKEN=ba32205baa7d5c6f…> The recordings of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-newgtld-wg-wt1 Agenda Wiki page: https://community.icann.org/x/fYJEB Thank you. Kind regards, Julie ------------------------------- Adobe Connect chat transcript for 17 October 2017 Julie Bisland:Welcome to the New gTLD Subsequent Procedures Sub Team – Track 1 - Overall Process/Support/Outreach Issue call on Tuesday, 17 October 2017 at 20:00 UTC Julie Bisland:Agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Vanda Scartezini:hi everyone.. Cheryl Langdon-Orr (CLO):Hi all Julie Bisland:Hello Christa :) Cheryl Langdon-Orr (CLO)::-) Cheryl Langdon-Orr (CLO):Yes all clear Vanda Scartezini:ok go further Jonathan Robinson:Regardless of cost-recovery or cost-plus basis, is it established at this point, as to whether this is on a per round basis or across the program as a whole? Vanda Scartezini:i I beleive on one fits all cost since in my survey in this developing region cost was not the issue Cheryl Langdon-Orr (CLO):I suspect the issue of "affordability" will vary accross both Regions and sectors avri doria:Alan, should one raise the cost to prevent applicantions? Phil Buckingham:I think that it would be important to separate out the variable costs to run the "round " and the fixed costs / development costs that ICANN ( the corporation ) needs to implement / rollout R2 ( ie a new computer system / new application system etc ) . Vanda Scartezini:I agree with ALAN - it is our intention to especulate on gTLDs more than we had in 2102? Alan Greenberg:@Avri, if too low a cost leads to a situation that we find undesireable, then perhaps we do nooe to do that. Or maybe there are other ways to preven speculation. avri doria:What price level discourages speculation? Was there speculation in 2012? Cheryl Langdon-Orr (CLO):fair point to noJeff a good reminder Jonathan Robinson:@Phil. Regardless of slpitting across variable and fixed costs, there is a point of principle as to whether or not the cost-recovery should be spread across multiple rounds Cheryl Langdon-Orr (CLO):should say to note Jeff Alan Greenberg:I think the first rounds were in a very different world and cannot be used to predict behaviour going forward. Vanda Scartezini:previous rounds the general investors were not alert about the opportunity, now they are Alan Greenberg:I don't much care if we use price or something else to discourage "speculation", but I beleive we do not want the equavalent of parked domains in the TLD space. And certainly not when they may predominate. Vanda Scartezini:understand we are not creating artifitial price but now lower the prices for no reason avri doria:well, there are apporximations. you could estimate the cost of the the orunds in a year, and then roll any surplus or deficit forward and rebudget and re cost the next year. Jeff Neuman:we could do that, but so long as there is a much more scientific method of determining the costs of the application process. $185,000 was a pure guess avri doria:but now that approximation can be adjusted. avri doria:based on what was learned in this round Cheryl Langdon-Orr (CLO):I also suspect that whilst we can look towards history of previous "rounds" regarding predicting uptake for future ones is not a simple correlate... Yes things are different between "now" and "then" but we do not have any ideas on what is a saturation point or steady state for opportunity uptake, nor do we hold predictable data relating to other non purely DNS Industry related effects... we are in some ways trying to crystal ball gaze regarding price point : Impact on speculation / uptake and what you see in a "crystal ball" is very much biased by postition and perspective. Jonathan Robinson:Can the apporximation be adjusted? ICANN seens to take the view that the excess application fees may still be required. Jonathan Robinson:ICANN certainly does not seem to concede that 185k is too much. Phil Buckingham:I would have thought it would be 2/3 *185K this Round , since the 1/3 "legal contingency " would not be required this time . Jeff Neuman:Can you repeat what the 10% number is? Jonathan Robinson:@Cheryl. Good points Jeff Neuman:I think that is a little low Phil Buckingham:what a question ! I would refund all applicants within that Round on an equal basis .with the "excess" - whatever that is defined as !! Jeff Neuman:In this paper, ICANN states that it has $128million of unspent gTLD application fees (https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…) Jonathan Robinson:THere is still the notional 1,000 per year limit AFAIK Jeff Neuman:A letter was sent from WT 4 to the SSAC, RSSAC, the office of chief technology officer of ICANN, and the GDD to see if their thnking on that has changed. Alan Greenberg:I do not understand why Compliance is not part of the equation. Jonathan Robinson:@JEff. Thanks. Good point; there are two issues regarding what the rate limiting condition is i.e. GDD processing capability and SSAC / RSAC security & stability issues. Steve Chan:@Jeff, i think the question posed to SSAC, RSSAC, and GDD was more about root-zone scaling. I don't believe we've asked the operational questions yet, as there are quite a few variables this WG would probably need to provide in order for them to do so. Jonathan Robinson:@Jeff. To your point that we know that 185k will generate significant excess. To be clear, we do not know that US$185,000 will generate signifiacnt excess. We simply do not know what the number of applications will be at 185k or higher or lower. Jeff Neuman:I am not sure we have agreement on what "gaming" of the process means Alan Greenberg:Have to leave. Bye Vanda Scartezini:yeah if there will be a difference then applicant shall pay the difference if change the type avri doria:gaming - any opportunistic use of policies in a way people frown upon? Jeff Neuman:I would say 125% of the price differential. Jeff Neuman:But pulling that out of thin air Vanda Scartezini:there is another call starting now. need to leave Vanda Scartezini:thanks you all Cheryl Langdon-Orr (CLO):Bye for now ....thanks Christa and Sarah. Jonathan Robinson:Thank-you all. avri doria:bye Katrin Ohlmer, DOTZON:bye. Phil Buckingham:thanks Christa and Sara

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Notes and Action Items - New gTLD Subsequent Procedures PDP WG Work Track 1 Meeting 17 October
by Julie Hedlund Oct. 17, 2017

Oct. 17, 2017

Dear Work Track Members, Please see below the action items and discussion notes from the meeting on 17 October. These high-level notes are designed to help Work Track Sub Team members navigate through the content of the call and are not meant to be a substitute for the recording. Slides are attached and excerpts from the chat room are included for reference. Kind regards, Julie Julie Hedlund, Policy Director Action Items and Notes, Work Track 1, 17 October 1. SOIs: None 2. Discussion on Variable and Fixed Costs & Clarity of Application Process: Slide 4: Variable Fees Rationale for Policy Development Slide 5: Variable Fees: One is "user pay" and one is "one fee fits all" Slide 6: Variable Fees -- Public Policy -- How does a public policy change from break-even to say, cost-plus impact our decisions on variable fees? -- Impact on "User Pays" -- If Cost Plus -- suggest a percentage of what the WG thinks is acceptable? -- If Cost Plus -- same percentage or different percentages based on type of application? -- Impacts on risk analysis. Slide 7: Variable Fees [build out] -- Financial support different from application support. Slide 8: Variable Fees -- One Fee Fits All "One Fees Fits all" -- ...and there is a difference in costs by type of application >10% -- ...is justified if the difference in costs by type of application are >10% Discussion: -- If it was 20% or 30% different would we say the same thing? -- I thought it was a fairness issue and not an affordability issue. Response: That is correct. We thought the cost would go down and that is how the issue of "cost plus" arose, including ceilings and floors. -- Problem merging what happens if the costs is too low and you get someone who can't operate without stability issues -- don't know what hoops people have to jump through. This is a different area than cost based on a cost-recovery system. -- Consider whether ICANN should operate as a registry of top level domains if the costs is too low. Saying that ICANN is a registry is a misnomer since they aren't performing a function that stands in the path of resolution -- only entity is IANA. On stability we do have requests out ot the SSAC and OCTO on delegation in the root. -- Got feedback that cost recovery was the way to go but we guessed on the costs. We now have data on the actual costs. -- Still need to decide on whether to set a floor. -- On the cost recovery understanding -- at the moment we still have determined. -- Should costs be spread across multiple rounds or do you approach each round as independent of each other? -- On whether ICANN is a registry on top level domains -- we could be the registry and IANA could be the back-end provider. Not sure if it is a benefit to you those terms. -- The issue of too many domains is party whether we want speculators. Policy decision to make. Whether compliance operations -- whether we can ensure our policies are being followed is a significant concern. We don't pay for compliance with the application fee. -- Point out that we had a couple of rounds prior to the last one where the application fee was $50K and didn't see a lot of speculation. -- Our goal is to encourage innovation and competition. Not sure picking $185K is the right thing to do just because it was the price for 2012. -- If we want to discourage speculation there could be other ways to do than keeping the price artificially high. -- Don't know how you spread out costs among different rounds since we don't know how many there will be. But if there is a way to determine the steady-state operation perhaps we could do it that way, but that will be very difficult until we know what a steady state would look like. -- One way to do that would be to make the policy that ICANN redistributes any excess. -- One idea could be that we make a policy that X% is costs and X% is separated from the application fee to pool for systems. If we do have that gap between the application fee and the floor there will be that excess. Slide 9: Variable Fees [Gaming the System] -- Not hearing that 10% is a good or bad number, but on trying to prevent issues going forward -- is there policy that would prevent gaming the system? Do we think $185K is the right number to prevent gaming? -- 10% was kind of like a line in the sand on why we should have different costs for different types of applications. -- It would make sense if you assumed apples to apples because the cost of a generic application that goes through contention is going have a higher costs than a generic one without contention. It could be a very big range. -- Is 10% an okay number or do we want to change that to something else? -- 10% seems low. There may be a much greater differential between different types application. If it is within 25% they still should be priced at around the same amount. -- So where do those excess funds go -- the surplus between our cost and the application fee. Could be used for systems and development costs. -- You could say that some should go to the reserve fund, so could go back to the applicants if we can figure out how to do that -- but we have no idea how much we will have. Do need to make it much more definitive other than a huge surplus fund. -- Don't have the number of applications we can process in a certain period [letter to SSAC/RSSAC/OTCO] but we could use that number in our equation. Don't think we'll get a definitive answer. Slide 10: Variable Fees -- User Pays -- How does a "user pay" system impact variable fees on evaluation, complexity, costs and time? -- Types of risk associated with each type of application? -- Concern is applicants who "game" the system, does the WG want to address this concern? -- Sanctions for applying for a cheaper/faster application type (or the reverse) -- Compliance costs associated with ensuring activities match the type of application. Discussion: -- If there are differences among the types and someone wants to change it then paying the difference or penalty fee could be assessed. >From the chat: Jonathan Robinson: Regardless of cost-recovery or cost-plus basis, is it established at this point, as to whether this is on a per round basis or across the program as a whole? Vanda Scartezini: i I beleive on one fits all cost since in my survey in this developing region cost was not the issue Cheryl Langdon-Orr (CLO): I suspect the issue of "affordability" will vary accross both Regions and sectors avri doria: Alan, should one raise the cost to prevent applicantions? Phil Buckingham: I think that it would be important to separate out the variable costs to run the "round " and the fixed costs / development costs that ICANN ( the corporation ) needs to implement / rollout R2 ( ie a new computer system / new application system etc ) avri doria: Alan, should one raise the cost to prevent applicantions? Phil Buckingham: I think that it would be important to separate out the variable costs to run the "round " and the fixed costs / development costs that ICANN ( the corporation ) needs to implement / rollout R2 ( ie a new computer system / new application system etc ) . Vanda Scartezini: I agree with ALAN - it is our intention to especulate on gTLDs more than we had in 2102?. avri doria: What price level discourages speculation? Was there speculation in 2012? Cheryl Langdon-Orr (CLO): fair point to noJeff a good reminder Jonathan Robinson: @Phil. Regardless of slpitting across variable and fixed costs, there is a point of principle as to whether or not the cost-recovery should be spread across multiple rounds Cheryl Langdon-Orr (CLO): should say to note Jeff Alan Greenberg: I think the first rounds were in a very different world and cannot be used to predict behaviour going forward. Vanda Scartezini: previous rounds the general investors were not alert about the opportunity, now they are Alan Greenberg: I don't much care if we use price or something else to discourage "speculation", but I beleive we do not want the equavalent of parked domains in the TLD space. And certainly not when they may predominate. Vanda Scartezini: understand we are not creating artifitial price but now lower the prices for no reason avri doria: well, there are apporximations. you could estimate the cost of the the orunds in a year, and then roll any surplus or deficit forward and rebudget and re cost the next year. Jeff Neuman: we could do that, but so long as there is a much more scientific method of determining the costs of the application process. $185,000 was a pure guess avri doria: but now that approximation can be adjusted. avri doria: based on what was learned in this round Cheryl Langdon-Orr (CLO): I also suspect that whilst we can look towards history of previous "rounds" regarding predicting uptake for future ones is not a simple correlate... Yes things are different between "now" and "then" but we do not have any ideas on what is a saturation point or steady state for opportunity uptake, nor do we hold predictable data relating to other non purely DNS Industry related effects... we are in some ways trying to crystal ball gaze regarding price point : Impact on speculation / uptake and what you see in a "crystal ball" is very much biased by postition and perspective. Jonathan Robinson: Can the apporximation be adjusted? ICANN seens to take the view that the excess application fees may still be required. Jonathan Robinson: ICANN certainly does not seem to concede that 185k is too much. Jeff Neuman: In this paper, ICANN states that it has $128million of unspent gTLD application fees (https://www.icann.org/en/system/files/files/draft-reserve-fund-12oct17-en.p…) Jonathan Robinson: THere is still the notional 1,000 per year limit AFAIK Jeff Neuman: A letter was sent from WT 4 to the SSAC, RSSAC, the office of chief technology officer of ICANN, and the GDD to see if their thnking on that has changed. Alan Greenberg: I do not understand why Compliance is not part of the equation. Jonathan Robinson: @JEff. Thanks. Good point; there are two issues regarding what the rate limiting condition is i.e. GDD processing capability and SSAC / RSAC security & stability issues. Steve Chan: @Jeff, i think the question posed to SSAC, RSSAC, and GDD was more about root-zone scaling. I don't believe we've asked the operational questions yet, as there are quite a few variables this WG would probably need to provide in order for them to do so. Jonathan Robinson: @Jeff. To your point that we know that 185k will generate significant excess. To be clear, we do not know that US$185,000 will generate signifiacnt excess. We simply do not know what the number of applications will be at 185k or higher or lower. Jeff Neuman: I am not sure we have agreement on what "gaming" of the process means Vanda Scartezini: yeah if there will be a difference then applicant shall pay the difference if change the type avri doria: gaming - any opportunistic use of policies in a way people frown upon?

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**PLEASE READ**FW: [Ntfy-gnso-newgtld-wg-wt1] ***REMINDER*** Meeting Invitation: New gTLD Subsequent Procedures Sub Team Track 1 - Overall Process/Support/Outreach Issue call on Tuesday, 17 October 2017 20:00 UTC
by Julie Bisland Oct. 17, 2017

Oct. 17, 2017

Dear All, As a reminder, only members can join meetings. If you would like to change your status to member, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Kind regards, Julie From: gnso-newgtld-wg-wt1-bounces(a)icann.org [mailto:gnso-newgtld-wg-wt1-bounces@icann.org] On Behalf Of Phil Buckingham Sent: Tuesday, October 17, 2017 2:31 PM To: 'Jonathan Robinson' <jrobinson(a)afilias.info> Cc: gnso-newgtld-wg-wt1(a)icann.org Subject: [Gnso-newgtld-wg-wt1] FW: [Ntfy-gnso-newgtld-wg-wt1] ***REMINDER*** Meeting Invitation: New gTLD Subsequent Procedures Sub Team Track 1 - Overall Process/Support/Outreach Issue call on Tuesday, 17 October 2017 20:00 UTC Hi Jonathan, Here's the reminder invitation, links and access for the WT1 call in ½ hour . Hope you can get into the room. Regards, Phil From: ntfy-gnso-newgtld-wg-wt1-bounces(a)icann.org<mailto:ntfy-gnso-newgtld-wg-wt1-bounces@icann.org> [mailto:ntfy-gnso-newgtld-wg-wt1-bounces@icann.org] On Behalf Of Julie Bisland Sent: Monday, October 16, 2017 3:11 PM To: ntfy-gnso-newgtld-wg-wt1(a)icann.org<mailto:ntfy-gnso-newgtld-wg-wt1@icann.org> Cc: gnso-SECS Subject: [Ntfy-gnso-newgtld-wg-wt1] ***REMINDER*** Meeting Invitation: New gTLD Subsequent Procedures Sub Team Track 1 - Overall Process/Support/Outreach Issue call on Tuesday, 17 October 2017 20:00 UTC Dear All, The call for the New gTLD Subsequent Procedures Sub Team - Track 1 - Overall Process/Support/Outreach Issue will take place on Tuesday, 17 October 2017 at 20:00 UTC for 60 minutes. 13:00 PDT, 16:00 EDT, 21:00 London, 22:00 CEST For other times: http://tinyurl.com/ybblw6r3 Adobe Connect room: https://participate.icann.org/newgtldsubteams/ You can connect your audio by following instructions in the pop up in the AC room, or use the Connect Me option below (also sent in the calendar invitation). Kind regards, Michelle DeSmyter You're Invited. You've been invited to a GlobalMeet® phone only meeting. Have the meeting call you. Click the Connect Me link below. No need to dial-in. Connect Me [toolbar.conferencinghub.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__toolbar.conferencinghu…> Not at your computer? You can join by dialing one of the access numbers below. 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FW: [Ntfy-gnso-newgtld-wg-wt1] ***REMINDER*** Meeting Invitation: New gTLD Subsequent Procedures Sub Team Track 1 - Overall Process/Support/Outreach Issue call on Tuesday, 17 October 2017 20:00 UTC
by Phil Buckingham Oct. 17, 2017

Oct. 17, 2017

Hi Jonathan, Heres the reminder invitation, links and access for the WT1 call in ½ hour . Hope you can get into the room. Regards, Phil From: ntfy-gnso-newgtld-wg-wt1-bounces(a)icann.org [mailto:ntfy-gnso-newgtld-wg-wt1-bounces@icann.org] On Behalf Of Julie Bisland Sent: Monday, October 16, 2017 3:11 PM To: ntfy-gnso-newgtld-wg-wt1(a)icann.org Cc: gnso-SECS Subject: [Ntfy-gnso-newgtld-wg-wt1] ***REMINDER*** Meeting Invitation: New gTLD Subsequent Procedures Sub Team Track 1 - Overall Process/Support/Outreach Issue call on Tuesday, 17 October 2017 20:00 UTC Dear All, The call for the New gTLD Subsequent Procedures Sub Team Track 1 - Overall Process/Support/Outreach Issue will take place on Tuesday, 17 October 2017 at 20:00 UTC for 60 minutes. 13:00 PDT, 16:00 EDT, 21:00 London, 22:00 CEST For other times: <http://tinyurl.com/ybblw6r3> http://tinyurl.com/ybblw6r3 Adobe Connect room: <https://participate.icann.org/newgtldsubteams/> https://participate.icann.org/newgtldsubteams/ You can connect your audio by following instructions in the pop up in the AC room, or use the Connect Me option below (also sent in the calendar invitation). 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Mobile: <tel://16054755604,*,,8650457825> tel://16054755604,*,,8650457825# Access Number: 1-605-475-5604 Guest Passcode: 8650457825 Additional Access: USA: 1-605-475-5604 USA: 1-712-770-4203 USA: 1-719-457-6209 Canada, Calgary: +1 403 407 5793 Canada, Montreal: +1 514 669 5928 Canada, Toronto: +1 647 426 9172 Canada, Vancouver: +1 604 222 7836 Argentina, Buenos Aires: +54 (0) 11 5172 6003 Argentina (toll free): 0800 800 1223 Australia, Sydney: +61 (0) 2 8017 6064 Australia, Melbourne: +61 (0) 3 8687 0553 Australia, Brisbane: +61 (0) 7 3015 0535 Australia (toll free): 1 800 804 786 Austria, Vienna: +43 (0) 1 25302 1785 Austria (toll free): 0800 8866 3413 Bahrain, Manama: +973 1619 8739 Bahrain (toll free): 800 04212 Belarus (toll free): 8 820 0011 0341 Belgium, Brussels: +32 (0) 2 400 6928 Belgium (toll free): 0800 39279 Brazil, Sao Paulo: +55 11 4935 7169 Brazil, Rio de Janeiro: +55 21 4560 0072 Brazil (toll free): 0800 887 0233 Bulgaria, Sofia: +359 (0) 2 491 6045 Bulgaria (toll 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+47 21 00 48 15 Norway (toll free): 800 56081 Oman (toll free): 800 77265 Panama, Panama City: +507 8 335 913 Panama (toll free): 00800 223 1390 Peru, Lima: +51 (0) 1 700 9571 Peru (toll free): 0800 78102 Philippines, Manila: +63 (0)2 395 3426 Philippines (toll free): 1 800 111 013 99 Poland, Warsaw: +48 22 295 3570 Poland (toll free): 00 800 121 4356 Portugal, Lisbon: +351 21 316 4093 Portugal (toll free): 800 784 442 Qatar (toll free): 00 800 100 491 Romania, Bucharest: +40 (0) 21 529 3992 Romania (toll free): 0800 801 035 Russia, Moscow: +7 495 646 9181 Russia (toll free): 8 800 500 9241 Saudi Arabia (toll free): 800 844 6641 Saudi Arabia (toll free): 800 850 0219 Serbia (toll free): 0800 190 712 Singapore: +65 6622 1957 Singapore (toll free): 800 616 3192 Slovakia, Bratislava: +421 (0)2 3321 5498 Slovakia (toll free): 0800 002 002 Slovenia, Ljubljana: +386 1600 8695 Slovenia (toll free): 0800 81193 South Africa, Johannesburg: +27 (0)11 589 8321 South Africa (toll free): 0800 999 434 Spain, Madrid: +34 91 114 6653 Spain, Barcelona: +34 93 800 1946 Spain (toll free): 900 828 035 Sri Lanka, Sri Lanka: +94 720 910 333 Sweden, Stockholm: +46 (0) 8 5065 3956 Sweden (toll free): 0200 125 588 Switzerland, Geneva: +41 (0) 22 595 4795 Switzerland, Zurich: +41 (0) 44 580 7207 Switzerland (toll free): 0800 740 360 Taiwan, Taipei: +886 (0) 2 2650 7329 Taiwan (toll free): 0800 666 596 Thailand, Bangkok: +66 (0) 2104 0761 Thailand (toll free): 001 800 6136 1473 Tunisia, Tunis: +216 31 378 101 Turkey, Istanbul: +90 212 375 50 49 Turkey (toll free): 00800 4488 26642 Ukraine (toll free): 0800 500 896 UAE (toll free): 8000 3570 2662 UK (03): +44 (0)330 336 6002 UK (toll free): 0800 358 6385 UK (national): 0844 473 5010 UK (national): 0845 545 0015 USA /Canada (toll free): 1-866-398-2885 Uruguay (toll free): 0004 019 0152 Venezuela, Caracas: +58 212 720 2164 Venezuela (toll free): 0 800 162 7451 Vietnam, Hanoi: +84 4 4458 3312 Vietnam (toll free): 1800 9226

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Work Track 1 Agenda for 17 October 2017 at 20:00 UTC
by Sara Bockey Oct. 17, 2017

Oct. 17, 2017

Dear All, The next call for the New gTLD Subsequent Procedures Sub Team – Track 1 - Overall Process/Support/Outreach Issue will take place on Tuesday, 17 October 2017 at 20:00 UTC. The proposed agenda is as follows: 1. Welcome & Agenda Overview 2. SOIs 3. Discussion on Variable and Fixed Costs & Clarity of Application Process 4. AOB Best regards, Sara sara bockey sr. policy manager | GoDaddy™ sbockey(a)godaddy.com 480-366-3616 skype: sbockey This email message and any attachments hereto is intended for use only by the addressee(s) named herein and may contain confidential information. If you have received this email in error, please immediately notify the sender and permanently delete the original and any copy of this message and its attachments.

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Recording, Attendance, AC recording, AC Chat for New gTLD Subsequent Procedures Sub Team – Track 1 – Overall Process/Support/Outreach Issue
by Terri Agnew Oct. 3, 2017

Oct. 3, 2017

Dear All, Please find the attendance and recording of the call attached to this email. The AC recording and AC Chat are listed below for the New gTLD Subsequent Procedures Sub Team - Track 1 - Overall Process/Support/Outreach Issue held on Tuesday, 03 October 2017 at 15:00 UTC. Adobe Connect recording: <https://participate.icann.org/p62pieo9lj8/?OWASP_CSRFTOKEN=0555d3b4d0c723a6 443ff49bfca3e762f690bbacbaefaf5bc7f0e0b28a3e10d0> https://participate.icann.org/p62pieo9lj8/ The recordings of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar ** Please let me know if your name has been left off the list ** Mailing list archives: <http://mm.icann.org/pipermail/gnso-newgtld-wg-wt1> http://mm.icann.org/pipermail/gnso-newgtld-wg-wt1 Agenda Wiki page: https://community.icann.org/x/e4JEB Thank you. Kind regards, Terri ------------------------------- Adobe Connect chat transcript for 03 October 2017 Terri Agnew:Welcome to the New gTLD Subsequent Procedures Sub Team - Track 1 - Overall Process/Support/Outreach Issue on Tuesday, 03 October 2017 at 15:00 UTC for 60 minutes. Terri Agnew:agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_e 4JEB <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_ e4JEB&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCI gmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=LNfaoHk8Lv0hzH4Ds7UBJZ2UUkT__0XlZRoIXQEo11s &s=3WwAIGAmEcES5uDlc77xgbgPT1Rv_4yx-r7QgiGhJAY&e> &d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXh FzL7ar9Qfqa0AIgn-H4xR2EBk&m=LNfaoHk8Lv0hzH4Ds7UBJZ2UUkT__0XlZRoIXQEo11s&s=3W wAIGAmEcES5uDlc77xgbgPT1Rv_4yx-r7QgiGhJAY&e= Donna Austin, Neustar:What was 1.1.3? Christa Taylor:The Afilis comment Steve Chan:@Donna, slides available now. Steve Chan:And they are unsynced Rubens Kuhl:We need to start the recording first. Donna Austin, Neustar:so is our takeaway that no agreement is required between an RSP and ICANN? Ashley Roberts:Donna, I would agree with that. Ashley Roberts:Presumably the ALAC comment should refer to the RA rather than the RAA. Rubens Kuhl:Initial testing during the 2012 round also did not test nexus information or post-registration activation. Richard Merdinger:audio issues Richard Merdinger:I will type it here Richard Merdinger:I am satisfied with limiting the scope as Jeff recommended Terri Agnew:@Richard, please let me know if a dial out on the telephone would work. I will send you a private chat Richard Merdinger:My concerns are tmainly with the movement of domains between RSPs when TLD requirements differ Richard Merdinger:so if there does come a time that TLD moves to a new RSP that all testing as prescribed is done Richard Merdinger:thank you Richard Merdinger:Thank you JEff Donna Austin, Neustar:yep Richard Merdinger:One more comment...I hope further that the RrSG engages with the RySG to make thsi efficient as possible Donna Austin, Neustar:Rich, there is a WG that registrars can join. i'll send you the details. Richard Merdinger:Thank you, Donna Kurt Pritz:Important to the idea of a cutoff date is the requirement of a clear RSP application processing timeline that is always met Rubens Kuhl:If the new is a subset of the old, they can be different and still covered by the previous testing. jeff neuman:accident Trang Nguyen:@Jeff, I think the answer to your question depends on the requirements for the RSPs under the approval program. I believe that Francisco previously provided some comments to WT4 regarding additional criteria for RSPs to enhance SSR. jeff neuman:I am not sure that I understand the Afilias comment jeff neuman:From a legal standpoint i am not sure it matters whether there are new requirements or not, but I would love to hear from ICANN legal Rubens Kuhl:The E in EPP stands for Extensible, so it will have different extensions... jeff neuman:This comment needs to get referred to WT 4 jeff neuman:I told you we would get through this :) Terri Agnew:next call: New gTLD Subsequent Procedures Sub Team - Track 1 - Overall Process/Support/Outreach Issue will take place on Tuesday, 17 October 2017 at 20:00 UTC for 60 minutes. Rubens Kuhl:Bye all! Sara Bockey:thanks all Cheryl Langdon-Orr:bye

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Notes and Action Items - New gTLD Subsequent Procedures PDP WG Work Track 1 Meeting 03 October
by Julie Hedlund Oct. 3, 2017

Oct. 3, 2017

Dear Work Track Members, Please see below the action items and discussion notes from the meeting on 03 October. These high-level notes are designed to help Work Track Sub Team members navigate through the content of the call and are not meant to be a substitute for the recording. Slides are attached and excerpts from the chat room are included for reference. Kind regards, Julie Julie Hedlund, Policy Director Action Items and Notes, Work Track 1, 03 October Actions: ACTION: See if anyone on ICANN legal staff would see anti-competition concerns if RSP incumbents didn't have to go through testing. Notes: Review of CC2 responses to WT1 questions on RSP Program (continuation from Sept 19th call): The CC2 responses are available online at: https://docs.google.com/spreadsheets/d/1427pgTCkguOj2NZZzMnz_H_lPe54dtvUErS… 1.1.3 - Who should be responsible for evaluating whether an RSP meets the requirements of the program? (Slide 16) -- Comment by Afilias: Satisfied with the current program, nothing to suggest the evaluation process needs to change. -- Note that an RSP doesn't have a contract with ICANN, so this statement can't be achieved, "Compliance team should also be involved to confirm that all existing RSPs are meeting existing contractual compliance." 1.1.4 - Should there be an continuing obligations for approved RSPs, such as high-level requirements for accreditation? Should the requirements be variable based on the types of TLDs the RSP intends to serve or other factors? (Slides 17 and 18) -- Support and opposition for different requirements for specific TLD types from Nominet and the RySG. -- Additional input on Program requirements from Nominet, BC, BRG, and Valideus. -- Suggestion for improving efficiencies in place of accreditation program from Afilias. 1.1.5 - Should there be an Agreement between an RSP and ICANN? If so, what enforcement mechanisms should be made available to ICANN in the event that such an Agreement is breached? (Slides 19, 20, and 21) -- Opposition to an Agreement between ICANN and RSPs from CIRA, Jim Prendergast, ALAC, RYSG, Afilias, and Valideus. -- Support for an Agreement between ICANN and RSPs from Nominet and BC. -- Support for a limited Agreement from BRG. Discussion: -- See if we can tie some of these together to see if we have agreement. If you look at comments in support of an agreement between ICANN and RSPs, those seem to relate to an accreditation program. Not sure those would be the same if we are talking about a pre-approval program, rather than an accreditation or pre-certification program. Not sure if there is support for an agreement for a pre-approval program. -- One point that could be considered is if the program were in a steady state of first-come, first-served how would that play into pre-approval readiness? >From the chat: Donna Austin, Neustar: so is our takeaway that no agreement is required between an RSP and ICANN? Ashley Roberts: Donna, I would agree with that. Ashley Roberts: Presumably the ALAC comment should refer to the RA rather than the RAA. 1.1.6 - What, if any, are the potential impacts (both positive and negative) of an RSP Program on ICANN Accrediated Registrars? If there are any negative impacts, what are ways in which those impacts can be mitigated? (Slide 22) -- Nominet, BRG, RySG, and Valideus all stated that if implemented correctly, there should be no impact on ICANN Accredited Registrars. -- Afilias noted no negative impacts and pointed to a potential positive impact. -- Registrar concerns raised during the RySG RSP Discussion in Johannesburg and still need to be addressed. Discussion: -- Re: the Registrar concerns -- Once you are certified you are in a pool of certified registries is a different type of program than we are talking about. We are talking about a pre-approval program (not a certification). In terms of this comment perhaps we can go back to the Registrars and ask that if we do a pre-approval does that address their concerns. -- The transfer to a new RSP is outside of our scope, we would hope that the registries are working on that process. >From the chat: Rubens Kuhl: Initial testing during the 2012 round also did not test nexus information or post-registration activation. Richard Merdinger: I am satisfied with limiting the scope as Jeff recommended Richard Merdinger: My concerns are tmainly with the movement of domains between RSPs when TLD requirements differ Richard Merdinger: so if there does come a time that TLD moves to a new RSP that all testing as prescribed is done Richard Merdinger: One more comment...I hope further that the RrSG engages with the RySG to make thsi efficient as possible Donna Austin, Neustar: Rich, there is a WG that registrars can join. i'll send you the details. 1.1.7 - Should there be a process to reassess RSPs on a periodic basis? If so, how often should an assessment be conducted and what would the process be for re-approval? (slides 23 and 24) -- Support for regular audits from Nominet, BC, BRG, Afilias, and NCSG. -- Regular audits are not necessary -- Valideus and CIRA. 1.1.8 - If there is an RSP Program, how far in advance should such a program be launched prior to the opening of the next application window? (Slides 25 and 26) -- As soon as practical: CIRA, BRG, RySG, Valideus. -- Within 3-12 months: Nominet, BC, John Poole. -- When the AGB is complete: Afilias. 1.1.9 - Should there be an RSP application "cut-off" date to allow sufficient time for an RSP seeking approval in order for their application to be approved before the opening of an application window? (Slides 27-29) -- Support for a "cut-off date": BC. -- Support for no "cut-off date": RySG, CIRA, and BRG. -- Suggestions for timeframes: Valideu, BRG, CIRA. -- Program should be optional: Nominet. -- Proposal for process improvements without accreditation: Afilias. >From the chat: Kurt Pritz: Important to the idea of a cutoff date is the requirement of a clear RSP application processing timeline that is always met 1.1.10 - If there is a list of pre-approved RSPs in any RSP Program, should there be a provision granted to organizations that act as an RSP to an existing delegated TLD? If yes, how would such a provision work? If not, could ICANN use an RSP's existing performance to satisfy any of the technical requirements and/or tests used in the approval process? (Slides 30-32) -- Established providers should be considered to meet the minimum qualifications of an RSP Program: RySG, Nominet, and CIRA. -- Follow the same Program requirements: BC and Google. -- Leverage information about the past performance of RSPs: BRG and Afilias. -- John Poole stated that it is up to "ICANN Technical" to decide. Discussion: -- If there are different requirements for the next round and ongoing, not sure how we can say that none of the existing providers would have to go through some form of the pre-approval process. ACTION: See if anyone on ICANN legal staff would see anti-competition concerns if RSP incumbents didn't have to go through testing. >From the chat: Rubens Kuhl: If the new is a subset of the old, they can be different and still covered by the previous testing. Trang Nguyen: @Jeff, I think the answer to your question depends on the requirements for the RSPs under the approval program. I believe that Francisco previously provided some comments to WT4 regarding additional criteria for RSPs to enhance SSR. jeff neuman: I am not sure that I understand the Afilias comment jeff neuman: From a legal standpoint i am not sure it matters whether there are new requirements or not, but I would love to hear from ICANN legal 1.1.11 - If an RSP program is established, how should it be funded? For instance, should registries pay into the program, which will reduce related ICANN evaluation fees (and associated application fees)? (Slides 33-35) -- Charge RSPs participating in the program: CIRA, BC, BRG, John Poole, RySG, and Valideus. -- Charge new RSPs a fee; no/minimal fee for proven RSPs: Nominet. General Comments (Slide 36) -- Require RSPs to meet Standards in Extensible Provisioning (EPP) extensions, file formats, billing transactions, and Domain Transaction Type Name: RrSG. -- Reduced fees over time: Afilias. >From the chat: Rubens Kuhl: The E in EPP stands for Extensible, so it will have different extensions... jeff neuman: This comment needs to get referred to WT 4

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Work Track 1 Agenda for October 3, 2017 @ 15:00 UTC
by Christa Taylor Oct. 2, 2017

Oct. 2, 2017

Dear All, The next call for the New gTLD Subsequent Procedures Sub Team – Track 1 - Overall Process/Support/Outreach Issue will take place on Tuesday, 3 October 2017 at 15:00 UTC. The proposed agenda is as follows: 1. Welcome & Agenda Overview 2. SOIs 3. Review of CC2 responses to WT1 questions * RSP Program (continuation from Sept 19th call) 4. AOB The CC2 responses are available online at: https://docs.google.com/spreadsheets/d/1427pgTCkguOj2NZZzMnz_H_lPe54dtvUErS… Cheers, Christa Christa Taylor, B. Tech, CPA, CMA, MBA Skype: christat13 <mailto:christa@dottba.com> christa(a)dottba.com <http://www.dottba.com/> www.dottba.com

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