- gnso-newmtgstrat-dt - lists.icann.org

FW: SSAC Plan for Meeting Meeting B Format
by Marika Konings July 29, 2015

July 29, 2015

For your information, please find attached the SSAC Plan for the new ICANN Meeting Strategy. Best regards, Marika On 28/07/15 08:22, "Steve Sheng" <steve.sheng(a)icann.org> wrote: > > > Attached please find the SSAC Meeting Plan for the upcoming A, B and C >Meeting. > >Best, >Steve >

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FW: Meeting B Format
by Marika Konings July 6, 2015

July 6, 2015

For your information, please see below some additional information that was shared with the SO/AC leaders on behalf Nick Tomasso concerning meeting B. Also note that one of the action items from the ICANN meeting in Buenos Aires is for Jonathan to write to the ICANN Board to update them concerning the GNSO planning for the new ICANN meeting strategy and enquire about the plans of the ICANN Board, especially with regards to meeting B. Best regards, Marika From: David Olive <david.olive(a)icann.org> Date: Tuesday 30 June 2015 14:23 Subject: FW: Meeting B Format Dear Community Leaders : Thank you for your valuable feedback on the new meeting strategy during our meeting Friday in BA. Some of you asked me to provide the current Buenos Aires Meeting schedule, identifying the sessions/activities that will not take place at Meeting B next June. The attached document provides that view. You can also find it at ICANN53 Schedule: Meeting B Sessions <http://meetings.icann.org/sites/default/files/meetings/icann53-schedule-mee tingb-sessions_23jun15.pdf> If you have any questions or comments, please let me know. Best, Nick ========================== Nick Tomasso VP, Meetings ICANN tel: +1-310-630-7730 email: nick.tomasso(a)icann.org web: www.icann.org <http://www.icann.org/>

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REMINDER: GNSO ICANN Meeting Strategy Drafting Team
by Glen de Saint Géry June 23, 2015

June 23, 2015

REMINDER Further to the doodle poll, there will be an informal meeting on Wednesday 24 June at 07 :45 - 08 :45 in RETIRO A to allow for an exchange of views that will help inform our further work on the planning and scheduling for the new ICANN meeting Strategy. As this meeting has been arranged after the schedule was closed, there will be no AV services. Thank you and see you there! Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> From: Glen de Saint Géry <Glen(a)icann.org<mailto:Glen@icann.org>> Date: Wednesday 10 June 2015 12:16 To: "Michele Neylon :: Blacknight (michele(a)blacknight.com<mailto:michele@blacknight.com>)" <michele(a)blacknight.com<mailto:michele@blacknight.com>>, "KEITH DRAZEK (kdrazek(a)Verisign.com<mailto:kdrazek@Verisign.com>)" <kdrazek(a)Verisign.com<mailto:kdrazek@Verisign.com>>, Rafik Dammak <rafik.dammak(a)gmail.com<mailto:rafik.dammak@gmail.com>>, "elisa.cooper(a)thomsonreuters.com<mailto:elisa.cooper@thomsonreuters.com>" <elisa.cooper(a)thomsonreuters.com<mailto:elisa.cooper@thomsonreuters.com>>, "'gregshatanipc(a)gmail.com<mailto:'gregshatanipc(a)gmail.com>' (gregshatanipc(a)gmail.com<mailto:gregshatanipc@gmail.com>)" <gregshatanipc(a)gmail.com<mailto:gregshatanipc@gmail.com>>, "tony holmes (tonyarholmes(a)btinternet.com<mailto:tonyarholmes@btinternet.com>)" <tonyarholmes(a)btinternet.com<mailto:tonyarholmes@btinternet.com>>, "ana.neves(a)fct.pt<mailto:ana.neves@fct.pt>" <ana.neves(a)fct.pt<mailto:ana.neves@fct.pt>>, "byron.holland(a)cira.ca<mailto:byron.holland@cira.ca>" <byron.holland(a)cira.ca<mailto:byron.holland@cira.ca>>, "'axel.pawlik(a)ripe.net<mailto:'axel.pawlik(a)ripe.net>'" <axel.pawlik(a)ripe.net<mailto:axel.pawlik@ripe.net>>, "louie(a)louie.net<mailto:louie@louie.net>" <louie(a)louie.net<mailto:louie@louie.net>>, Alan Greenberg <alan.greenberg(a)mcgill.ca<mailto:alan.greenberg@mcgill.ca>>, "patrik(a)frobbit.se<mailto:patrik@frobbit.se>" <patrik(a)frobbit.se<mailto:patrik@frobbit.se>>, "liman(a)netnod.se<mailto:liman@netnod.se>" <liman(a)netnod.se<mailto:liman@netnod.se>>, "'tsinha(a)umd.edu<mailto:'tsinha(a)umd.edu>'" <tsinha(a)umd.edu<mailto:tsinha@umd.edu>> Cc: Olof Nordling <olof.nordling(a)icann.org<mailto:olof.nordling@icann.org>>, Julia Charvolen <julia.charvolen(a)icann.org<mailto:julia.charvolen@icann.org>>, Bart Boswinkel <bart.boswinkel(a)icann.org<mailto:bart.boswinkel@icann.org>>, Kristina Nordstrom <kristina.nordstrom(a)icann.org<mailto:kristina.nordstrom@icann.org>>, Gabriella Schittek <gabriella.schittek(a)icann.org<mailto:gabriella.schittek@icann.org>>, Barbara Roseman <barbara.roseman(a)icann.org<mailto:barbara.roseman@icann.org>>, Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>>, Heidi Ullrich <Heidi.Ullrich(a)icann.org<mailto:Heidi.Ullrich@icann.org>>, Gisella Gruber <Gisella.Gruber(a)icann.org<mailto:Gisella.Gruber@icann.org>>, Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>>, "Volker Greimann (vgreimann(a)key-Systems.net<mailto:vgreimann@key-Systems.net>)" <vgreimann(a)key-Systems.net<mailto:vgreimann@key-Systems.net>> Subject: GNSO ICANN Meeting Strategy Drafting Team Dear All, Thank you all for your feedback received to date. As mentioned before, we would like to see whether it is possible to schedule an informal meeting to allow for an exchange of views that will help inform our further work on the planning and scheduling for the new ICANN meeting Strategy. In order to confirm your availability, please complete the following doodle poll: http://doodle.com/shfa4is4k358msrz For your information, you'll find attached the draft GNSO skeleton schedule to conform to the plans for the new ICANN meeting strategy. Volker Greimann Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org

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GNSO ICANN Meeting Strategy Drafting Team Wednesday 24 June at 07 :45 – 08 :45 in RETIRO A
by Glen de Saint Géry June 19, 2015

June 19, 2015

Dear All, Further to the doodle poll, there will be an informal meeting on Wednesday 24 June at 07 :45 – 08 :45 in RETIRO A to allow for an exchange of views that will help inform our further work on the planning and scheduling for the new ICANN meeting Strategy. As this meeting has been arranged after the schedule was closed, there will be no AV services. Thank you and see you there! Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> From: Glen de Saint Géry Sent: jeudi 18 juin 2015 17:09 To: Tanzanica S. King Cc: Glen de Saint Géry Subject: FW: [gnso-newmtgstrat-dt] REMINDER Complete doodle! GNSO ICANN Meeting Strategy Drafting Team Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/> From: gnso-newmtgstrat-dt-bounces(a)icann.org<mailto:gnso-newmtgstrat-dt-bounces@icann.org> [mailto:gnso-newmtgstrat-dt-bounces@icann.org] On Behalf Of Glen de Saint Géry Sent: vendredi 12 juin 2015 20:13 To: gnso-newmtgstrat-dt(a)icann.org<mailto:gnso-newmtgstrat-dt@icann.org> Subject: [gnso-newmtgstrat-dt] REMINDER Complete doodle! GNSO ICANN Meeting Strategy Drafting Team Dear All REMINDER, please complete the doodle poll http://doodle.com/shfa4is4k358msrz Thank you all for your feedback received to date. As mentioned before, we would like to see whether it is possible to schedule an informal meeting to allow for an exchange of views that will help inform our further work on the planning and scheduling for the new ICANN meeting Strategy. In order to confirm your availability, please complete the following doodle poll: http://doodle.com/shfa4is4k358msrz For your information, you’ll find attached the draft GNSO skeleton schedule to conform to the plans for the new ICANN meeting strategy. Volker Greimann Dear All, On behalf of the recently formed GNSO ICANN Meeting Strategy Drafting Team, I am reaching out to you to inform you of this drafting team’s activities. The drafting team has been formed to develop a skeleton schedule for GNSO related meetings taking into account the new ICANN Meeting Strategy which will begin in 2016. Our aim is to have a first draft available for review and discussion by the GNSO at ICANN53 in Buenos Aires. However, as the success of this new ICANN Meeting Strategy will heavily rely on our ability to co-ordinate our efforts with other parts of the community, and in order to minimize overlap and conflict, we would like to suggest setting some time aside in Buenos Aires to review and discuss the plans with representatives of all SO/ACs. Note that this is intended to be an informal exchange of views, and as such we plan to make use of one of the sign-up rooms that are available, unless there are any objections to this approach. Should someone else in addition or instead of you be invited to this meeting, please let the GNSO Secretariat know (mailto:gnso.secretariat@gnso.icann.org). We expect to confirm the proposed time and date closer to the meeting (possibly using a doodle poll to find the most suitable moment). It is our understanding that the new ICANN Meeting Strategy will also likely be a topic of conversation between the SO/AC/SG/C leaders during their meeting Friday prior to the start of the ICANN meeting, so any input coming out of that session will hopefully feed into our conversation. For your information, I’ve included the latest GNSO draft that is currently under review and discussion by the drafting team. Note that this draft is subject to further change but it may give you an idea of our current approach and thinking. We will make sure to share the final version with you ahead of ICANN53. Should you have any questions or comments, please let me know. On behalf of the drafting team, Volker Greimann Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org -- Bei weiteren Fragen stehen wir Ihnen gerne zur Verfügung. Mit freundlichen Grüßen, Volker A. Greimann - Rechtsabteilung - Key-Systems GmbH Im Oberen Werk 1 66386 St. Ingbert Tel.: +49 (0) 6894 - 9396 901 Fax.: +49 (0) 6894 - 9396 851 Email: vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Web: www.key-systems.net<http://www.key-systems.net> / www.RRPproxy.net<http://www.RRPproxy.net>www.domaindiscount24.com<http://www.domaindiscount24.com> / www.BrandShelter.com<http://www.BrandShelter.com> Folgen Sie uns bei Twitter oder werden Sie unser Fan bei Facebook: www.facebook.com/KeySystems<http://www.facebook.com/KeySystems>www.twitter.com/key_systems<http://www.twitter.com/key_systems> Geschäftsführer: Alexander Siffrin Handelsregister Nr.: HR B 18835 - Saarbruecken Umsatzsteuer ID.: DE211006534 Member of the KEYDRIVE GROUP www.keydrive.lu<http://www.keydrive.lu> Der Inhalt dieser Nachricht ist vertraulich und nur für den angegebenen Empfänger bestimmt. Jede Form der Kenntnisgabe, Veröffentlichung oder Weitergabe an Dritte durch den Empfänger ist unzulässig. Sollte diese Nachricht nicht für Sie bestimmt sein, so bitten wir Sie, sich mit uns per E-Mail oder telefonisch in Verbindung zu setzen. -------------------------------------------- Should you have any further questions, please do not hesitate to contact us. Best regards, Volker A. Greimann - legal department - Key-Systems GmbH Im Oberen Werk 1 66386 St. Ingbert Tel.: +49 (0) 6894 - 9396 901 Fax.: +49 (0) 6894 - 9396 851 Email: vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Web: www.key-systems.net<http://www.key-systems.net> / www.RRPproxy.net<http://www.RRPproxy.net>www.domaindiscount24.com<http://www.domaindiscount24.com> / www.BrandShelter.com<http://www.BrandShelter.com> Follow us on Twitter or join our fan community on Facebook and stay updated: www.facebook.com/KeySystems<http://www.facebook.com/KeySystems>www.twitter.com/key_systems<http://www.twitter.com/key_systems> CEO: Alexander Siffrin Registration No.: HR B 18835 - Saarbruecken V.A.T. ID.: DE211006534 Member of the KEYDRIVE GROUP www.keydrive.lu<http://www.keydrive.lu> This e-mail and its attachments is intended only for the person to whom it is addressed. Furthermore it is not permitted to publish any content of this email. You must not use, disclose, copy, print or rely on this e-mail. If an addressing or transmission error has misdirected this e-mail, kindly notify the author by replying to this e-mail or contacting us by telephone.

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REMINDER Complete doodle! GNSO ICANN Meeting Strategy Drafting Team
by Glen de Saint Géry June 12, 2015

June 12, 2015

Dear All REMINDER, please complete the doodle poll http://doodle.com/shfa4is4k358msrz Thank you all for your feedback received to date. As mentioned before, we would like to see whether it is possible to schedule an informal meeting to allow for an exchange of views that will help inform our further work on the planning and scheduling for the new ICANN meeting Strategy. In order to confirm your availability, please complete the following doodle poll: http://doodle.com/shfa4is4k358msrz For your information, you'll find attached the draft GNSO skeleton schedule to conform to the plans for the new ICANN meeting strategy. Volker Greimann Dear All, On behalf of the recently formed GNSO ICANN Meeting Strategy Drafting Team, I am reaching out to you to inform you of this drafting team's activities. The drafting team has been formed to develop a skeleton schedule for GNSO related meetings taking into account the new ICANN Meeting Strategy which will begin in 2016. Our aim is to have a first draft available for review and discussion by the GNSO at ICANN53 in Buenos Aires. However, as the success of this new ICANN Meeting Strategy will heavily rely on our ability to co-ordinate our efforts with other parts of the community, and in order to minimize overlap and conflict, we would like to suggest setting some time aside in Buenos Aires to review and discuss the plans with representatives of all SO/ACs. Note that this is intended to be an informal exchange of views, and as such we plan to make use of one of the sign-up rooms that are available, unless there are any objections to this approach. Should someone else in addition or instead of you be invited to this meeting, please let the GNSO Secretariat know (mailto:gnso.secretariat@gnso.icann.org). We expect to confirm the proposed time and date closer to the meeting (possibly using a doodle poll to find the most suitable moment). It is our understanding that the new ICANN Meeting Strategy will also likely be a topic of conversation between the SO/AC/SG/C leaders during their meeting Friday prior to the start of the ICANN meeting, so any input coming out of that session will hopefully feed into our conversation. For your information, I've included the latest GNSO draft that is currently under review and discussion by the drafting team. Note that this draft is subject to further change but it may give you an idea of our current approach and thinking. We will make sure to share the final version with you ahead of ICANN53. Should you have any questions or comments, please let me know. On behalf of the drafting team, Volker Greimann Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org -- Bei weiteren Fragen stehen wir Ihnen gerne zur Verfügung. Mit freundlichen Grüßen, Volker A. Greimann - Rechtsabteilung - Key-Systems GmbH Im Oberen Werk 1 66386 St. Ingbert Tel.: +49 (0) 6894 - 9396 901 Fax.: +49 (0) 6894 - 9396 851 Email: vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Web: www.key-systems.net<http://www.key-systems.net> / www.RRPproxy.net<http://www.RRPproxy.net>www.domaindiscount24.com<http://www.domaindiscount24.com> / www.BrandShelter.com<http://www.BrandShelter.com> Folgen Sie uns bei Twitter oder werden Sie unser Fan bei Facebook: www.facebook.com/KeySystems<http://www.facebook.com/KeySystems>www.twitter.com/key_systems<http://www.twitter.com/key_systems> Geschäftsführer: Alexander Siffrin Handelsregister Nr.: HR B 18835 - Saarbruecken Umsatzsteuer ID.: DE211006534 Member of the KEYDRIVE GROUP www.keydrive.lu<http://www.keydrive.lu> Der Inhalt dieser Nachricht ist vertraulich und nur für den angegebenen Empfänger bestimmt. Jede Form der Kenntnisgabe, Veröffentlichung oder Weitergabe an Dritte durch den Empfänger ist unzulässig. Sollte diese Nachricht nicht für Sie bestimmt sein, so bitten wir Sie, sich mit uns per E-Mail oder telefonisch in Verbindung zu setzen. -------------------------------------------- Should you have any further questions, please do not hesitate to contact us. Best regards, Volker A. Greimann - legal department - Key-Systems GmbH Im Oberen Werk 1 66386 St. Ingbert Tel.: +49 (0) 6894 - 9396 901 Fax.: +49 (0) 6894 - 9396 851 Email: vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Web: www.key-systems.net<http://www.key-systems.net> / www.RRPproxy.net<http://www.RRPproxy.net>www.domaindiscount24.com<http://www.domaindiscount24.com> / www.BrandShelter.com<http://www.BrandShelter.com> Follow us on Twitter or join our fan community on Facebook and stay updated: www.facebook.com/KeySystems<http://www.facebook.com/KeySystems>www.twitter.com/key_systems<http://www.twitter.com/key_systems> CEO: Alexander Siffrin Registration No.: HR B 18835 - Saarbruecken V.A.T. ID.: DE211006534 Member of the KEYDRIVE GROUP www.keydrive.lu<http://www.keydrive.lu> This e-mail and its attachments is intended only for the person to whom it is addressed. Furthermore it is not permitted to publish any content of this email. You must not use, disclose, copy, print or rely on this e-mail. If an addressing or transmission error has misdirected this e-mail, kindly notify the author by replying to this e-mail or contacting us by telephone.

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GNSO ICANN Meeting Strategy Drafting Team
by Glen de Saint Géry June 10, 2015

June 10, 2015

Dear All Thank you all for your feedback received to date. As mentioned before, we would like to see whether it is possible to schedule an informal meeting to allow for an exchange of views that will help inform our further work on the planning and scheduling for the new ICANN meeting Strategy. In order to confirm your availability, please complete the following doodle poll: http://doodle.com/shfa4is4k358msrz For your information, you'll find attached the draft GNSO skeleton schedule to conform to the plans for the new ICANN meeting strategy. Volker Greimann Dear All, On behalf of the recently formed GNSO ICANN Meeting Strategy Drafting Team, I am reaching out to you to inform you of this drafting team's activities. The drafting team has been formed to develop a skeleton schedule for GNSO related meetings taking into account the new ICANN Meeting Strategy which will begin in 2016. Our aim is to have a first draft available for review and discussion by the GNSO at ICANN53 in Buenos Aires. However, as the success of this new ICANN Meeting Strategy will heavily rely on our ability to co-ordinate our efforts with other parts of the community, and in order to minimize overlap and conflict, we would like to suggest setting some time aside in Buenos Aires to review and discuss the plans with representatives of all SO/ACs. Note that this is intended to be an informal exchange of views, and as such we plan to make use of one of the sign-up rooms that are available, unless there are any objections to this approach. Should someone else in addition or instead of you be invited to this meeting, please let the GNSO Secretariat know (mailto:gnso.secretariat@gnso.icann.org). We expect to confirm the proposed time and date closer to the meeting (possibly using a doodle poll to find the most suitable moment). It is our understanding that the new ICANN Meeting Strategy will also likely be a topic of conversation between the SO/AC/SG/C leaders during their meeting Friday prior to the start of the ICANN meeting, so any input coming out of that session will hopefully feed into our conversation. For your information, I've included the latest GNSO draft that is currently under review and discussion by the drafting team. Note that this draft is subject to further change but it may give you an idea of our current approach and thinking. We will make sure to share the final version with you ahead of ICANN53. Should you have any questions or comments, please let me know. On behalf of the drafting team, Volker Greimann Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org -- Bei weiteren Fragen stehen wir Ihnen gerne zur Verfügung. Mit freundlichen Grüßen, Volker A. Greimann - Rechtsabteilung - Key-Systems GmbH Im Oberen Werk 1 66386 St. Ingbert Tel.: +49 (0) 6894 - 9396 901 Fax.: +49 (0) 6894 - 9396 851 Email: vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Web: www.key-systems.net<http://www.key-systems.net> / www.RRPproxy.net<http://www.RRPproxy.net>www.domaindiscount24.com<http://www.domaindiscount24.com> / www.BrandShelter.com<http://www.BrandShelter.com> Folgen Sie uns bei Twitter oder werden Sie unser Fan bei Facebook: www.facebook.com/KeySystems<http://www.facebook.com/KeySystems>www.twitter.com/key_systems<http://www.twitter.com/key_systems> Geschäftsführer: Alexander Siffrin Handelsregister Nr.: HR B 18835 - Saarbruecken Umsatzsteuer ID.: DE211006534 Member of the KEYDRIVE GROUP www.keydrive.lu<http://www.keydrive.lu> Der Inhalt dieser Nachricht ist vertraulich und nur für den angegebenen Empfänger bestimmt. Jede Form der Kenntnisgabe, Veröffentlichung oder Weitergabe an Dritte durch den Empfänger ist unzulässig. Sollte diese Nachricht nicht für Sie bestimmt sein, so bitten wir Sie, sich mit uns per E-Mail oder telefonisch in Verbindung zu setzen. -------------------------------------------- Should you have any further questions, please do not hesitate to contact us. Best regards, Volker A. Greimann - legal department - Key-Systems GmbH Im Oberen Werk 1 66386 St. Ingbert Tel.: +49 (0) 6894 - 9396 901 Fax.: +49 (0) 6894 - 9396 851 Email: vgreimann(a)key-systems.net<mailto:vgreimann@key-systems.net> Web: www.key-systems.net<http://www.key-systems.net> / www.RRPproxy.net<http://www.RRPproxy.net>www.domaindiscount24.com<http://www.domaindiscount24.com> / www.BrandShelter.com<http://www.BrandShelter.com> Follow us on Twitter or join our fan community on Facebook and stay updated: www.facebook.com/KeySystems<http://www.facebook.com/KeySystems>www.twitter.com/key_systems<http://www.twitter.com/key_systems> CEO: Alexander Siffrin Registration No.: HR B 18835 - Saarbruecken V.A.T. ID.: DE211006534 Member of the KEYDRIVE GROUP www.keydrive.lu<http://www.keydrive.lu> This e-mail and its attachments is intended only for the person to whom it is addressed. Furthermore it is not permitted to publish any content of this email. You must not use, disclose, copy, print or rely on this e-mail. If an addressing or transmission error has misdirected this e-mail, kindly notify the author by replying to this e-mail or contacting us by telephone.

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For your review - deadline for comments / edits 7 May
by Marika Konings May 7, 2015

May 7, 2015

Dear All, Following our meeting yesterday, please find below the notes as well as the updated GNSO Meeting Strategy document and outreach letter. This version aims to capture in redline format the feedback received from those on the call. As discussed, the idea would be to gather any further feedback from those that were not able to join the call, or any further comments that participants in yesterday's meeting may have, in view of sharing the document with the GNSO Council in time for its upcoming meeting on 21 May to allow for further input prior to 'finalising' the document ahead of the ICANN meeting in Buenos Aires for review and discussion with other SO/ACs. As the deadline for documents for the meeting on 21 May is 11 May, can you please send any comments and/or edits you may have by 7 May at the latest? I will work with Volker on circulating the letter to other SO/ACs. Best regards, Marika Notes 28/4 * For meeting B, effort would have to be made to do outreach ahead of the meeting. This would need to be further communicated and co-ordinated - who will be responsible for outreach and ensuring that the right people show up for day 1. * Call out specifc items that will need further consideration such as outreach efforts * Day 2 - are GNSO WG Status updates needed, how can preparation for joint sessions be done? Should SG/C meeting before (move one SG/C meeting to Tuesday to allow for meeting)? There should be a prep session on Tuesday morning to allow for preparation. * Explore whether certain topics can be discussed prior to the meeting for example as part of the Council agenda (prep for GAC/ccNSO) or a webinar (GNSO WG updates) * Important that materials are available ahead of time to allow * Confirm whether there are any sessions planned that are intended to be attended by all attendees - next draft of the schedule is expected to be shared within next couple of weeks (initial thinking is that there is an opening, not a full on welcome ceremony) * Ability to interact with the Board - how is that expected to take shape in new meeting strategy. Shouldn't be reduced. Next steps: Circulate updated draft to the DT with a clear deadline for comments / input, in view of sharing revised version with the GNSO Council ahead of its next meeting. Work with Volker to send letter to SO/ACs.

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MP3 GNSO New Meeting Strategy DT - Tuesday 28th April 2015 at 1300 UTC
by Nathalie Peregrine April 28, 2015

April 28, 2015

Dear All, Please find the MP3 recording for GNSO New Meeting Strategy Drafting Team call on Tuesday, 28th April 2015 at 1300 UTC at: http://audio.icann.org/gnso/gnso-meeting-strategy-drafting-team-28apr15-en.… On page: <http://gnso.icann.org/en/group-activities/calendar#mar>http://gnso.icann.org/en/group-activities/calendar#a<http://gnso.icann.org/en/group-activities/calendar#apr>pr<http://gnso.icann.org/en/group-activities/calendar#apr> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/calendar/ Attendees: William Drake - NCUC Rafik Dammak - NCSG Tony Holmes - ISPCP Apologies: Volker Greimann - RrSG James Bladel - RrSG Cherie Stubbs - RySG Secretariat (Observer) Rudi Vansnick - NPOC ICANN staff: Marika Konings Mary Wong Tanzanica King Glen de Saint Gery Nathalie Peregrine ** Please let me know if your name has been left off the list ** Mailing list archives:http://mm.icann.org/pipermail/gnso-newmtgstrat-dt/ Wiki page: https://community.icann.org/x/97rhAg Thank you. Kind regards, Nathalie ------------------------------- Adobe Connect chat transcript for Tuesday 28th April 2015: Nathalie Peregrine:Dear all, welcome to the GNSO New Meeting Strategy Drafting call on the 28th April 2015 rafik:no bjection Tanzanica King:I'm here . . but no audio connected to speak sorry. Tanzanica King:The idea was that we would have an intitial day focused on outreach at the beginning of the week so that newcomers could also participate in sessions throughout the rest of the meeting. Glen de Saint Gery:would you like the operator to call you Tanzanica? Tanzanica King:I'm in dublin on site visit so there are other meetings going on in the room. Glen de Saint Gery:Thanks! Nathalie Peregrine:Bill Drake has joined the call Bill Drake:Hi Sorry I'm late, was on another conference call that went overtime and couldn't be left Tony Holmes:I'd support a regular slot with SSAC. Can always cancel but harder to arrange late Bill Drake:I'm fine with that, arriving late I'm not going to barge into the flow Bill Drake:look forward to report out and will recalibrate post hoc Bill Drake:thanks Marika for the outreach letter to coordinate with the other bits of the community, we need that Bill Drake:were the notes from the last meeting sent to the list, I can't find them Tanzanica King:yes, we are working to create a next draft of the schedule with regards to those kind of things to share within the next couple weeks. Right now we intend to have a opening, not a full on welcome ceremony but certainly a morning session to kick things off. Bill Drake:I would agree with Tony Tanzanica King:THe design of the strategy is that the Board will be there and should interact with groups during intra-community sessions Tanzanica King:that would be Monday Tanzanica King:correct Nathalie Peregrine:James Bladel sends his apology for today's call Tanzanica King:Sorry I was not able to fully participate in this call! Next time! Bill Drake:late Sunday no good for NC Bill Drake:we really need a shared workspace where we can see all the various plans in parallel Nathalie Peregrine:@ all, the telecom provider has had issues with the recordings of today's call, so the attendance/mp3 follow up email will be sent out a few hours later than usual. Apologies for the inconvenience! Bill Drake:geting noisy Nathalie Peregrine:Rafik's AC mic is causing a little interference. Bill Drake:working lunch meeting? Bill Drake:ay yi yi Bill Drake:that is frightening Tony Holmes:happy to go ahead Bill Drake:hard to see without some sense of Sunday rafik:sorry I was dropped so missed the whole response from marika Tony Holmes:CSG plan to meet after 5 Bill Drake:Sunday breakfast meeting? Tony Holmes:CSG already meeting Bill Drake:letter could suggest a doodle... Tony Holmes:good thought Glen de Saint Gery:Monday breakfast meeting 7:30 - 8:30 rafik:no monday Tony Holmes:I think we have an outline to share with council. little point going further without broader feedback Tony Holmes:yes Bill Drake:conneciton dropped Bill Drake:yes thanks Marika Tony Holmes:thanks marika - great job Bill Drake:mercy bowcups Marika Konings:Thanks all!

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For your review - proposed agenda and documents
by Marika Konings April 27, 2015

April 27, 2015

Dear All, In preparation for our meeting tomorrow, please find attached the revised meeting strategy document which now also includes a draft schedule for the B meeting as well as a draft outreach letter to the other SO/ACs. I'm not sure whether Volker will be able to make tomorrow's meeting as he is on leave, so I have taken the liberty to suggest a draft agenda below. As always, any feedback and/or suggestions are welcome both on the proposed agenda as well as the attached documents. Best regards, Marika Proposed Agenda 1. Welcome & Roll call 2. Review updated meeting strategy document 3. Review draft letter to SO/ACs 4. Discuss timeline & next steps 5. AOB From: Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Thursday 9 April 2015 09:53 To: "gnso-newmtgstrat-dt(a)icann.org<mailto:gnso-newmtgstrat-dt@icann.org>" <gnso-newmtgstrat-dt(a)icann.org<mailto:gnso-newmtgstrat-dt@icann.org>> Subject: [gnso-newmtgstrat-dt] Notes from today's meeting Dear All, Please find below the notes of today's GNSO new meeting strategy drafting team meeting. A doodle poll will be circulated shortly to find a time / date for a next call in the week of 27 April. In the meantime, if you have any further comments or ideas with regards to the attached document, please share those with the mailing list. Best regards, Marika Notes 9/4 * New meeting structure will commence in 2016 * B meeting is most different from current format * DT to develop proposal for Council for a draft schedule format for all three meetings * Draft to be shared with other SO/ACs in Buenos Aires for discussion * Final version, incorporating feedback received, adopted prior to Dublin * Danger that Meeting C could grow out of proportion if traditional Council work is squeezed out and needs to take place prior to the meeting * Consider adding more time for F2F WG meetings on Monday for meeting A * Identify which meetings are 'must haves' for each meeting, for example GNSO Council meeting, and 'nice to haves' may faciliate this task. Categorisation of meetings. Also identify which types of meetings shouldn't be scheduled at the same time to avoid conflict. * Important to synchronise efforts with other SO/ACs. Need to work holistically from the front end. * Consider reaching out to the different SO/ACs to brief them about this activity and note the desire to synchronize efforts. Possible meeting in Buenos Aires to share notes with representatives from other groups? Next steps / next meeting * No need for formal leadership, Volker to continue as lead * Next meeting in three weeks time (week of 27 April) - staff to prepare doodle poll * Staff to prepare first draft of schedule for circulation to DT

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Nancy Lupiano
by Nancy Lupiano April 22, 2015

April 22, 2015

Nancy.lupiano(a)icann.org<mailto:Nancy.lupiano@icann.org> ... Nancy C. Lupiano Director Meetings OPS ICANN Office: 201-651-0760 Mobile 310-817-1227 Nancy.lupiano(a)icann.org www.icann.org<http://www.icann.org/>

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