October 2016 - Gnso-review-wg

RESULTS: Doodle Poll for Recurring GNSO Review WG Weekly Meetings
by Julie Hedlund Oct. 7, 2016

Oct. 7, 2016

Dear GNSO Review WG Members, Based on the doodle poll the optimal time for the next meeting is Tuesday, 18 October at 1300 UTC. A meeting notification will be sent out shortly. Best regards, Julie Julie Hedlund, Policy Director

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Mp3 and attendance GNSO Review Working Group 6 October 2016
by Nathalie Peregrine Oct. 6, 2016

Oct. 6, 2016

Dear all, Please find the MP3 recording for the GNSO Review Working Group held on 6 October 2016 at 12:00 UTC:<https://urldefense.proofpoint.com/v2/url?u=http-3A__mailer.samanage.com_wf_…>http://audio.icann.org/gnso/gnso-review-06oct16-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#<http://gnso.icann.org/en/group-activities/calendar> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Mailing list archives: http://mm.icann.org/pipermail/gnso-review-wg/ Wiki page: https://community.icann.org/x/ZhmsAw Attendees: Members: Heath Dixon (RrSG Primary) Sara Bockey (RrSG Alternate) Jennifer Wolfe (RySG Primary) Wolf-Ulrich Knoben (ISPCP) Lori Schulman (IPC (primary) Rafik Dammak (NCSG (primary) Participants: Advocate Mahendra Limaye Pascal Bekono Lawrence Olawale Roberts Apologies: none ICANN staff: Marika Konings Julie Hedlund Lars Hoffman Larisa Gurnick Charla Shambley Berry Cobb Nathalie Peregrine ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Nathalie ------------------------------- Adobe Connect chat transcript for 6 October 2016 The chat history has been cleared Nathalie Peregrine: Dear all, welcome to the GNSO Review Working Group call on the 6 October 2016 Nathalie Peregrine: Meeting page: https://community.icann.org/x/jRa4Aw Nathalie Peregrine: Rafik Dammak has joined the call Nathalie Peregrine: Mahendra Limaye has joined the audio bridge Lori Schulman: I don't have sound at the moment so my apologies. Once again, this deadline looks too ambitious given the WS2 work and deadlines surrounding that. Heath Dixon: Question: So the dependencies have not already been identified? Julie Hedlund: @Lori: In the ICANN Board resolultion, the GNSO must submit the implementation plan to the Board by December 2016 Lori Schulman: I will report this back to my constituency but this pushing the same pool of volunteers is beginning to wear on me. I apologize for complaining but this a real concern. Julie Hedlund: @Lori: Understood! Volunteer fatigue is a real concern. Heath Dixon: (I put a question in the chat) Heath Dixon: (don't have audio) Heath Dixon: OK. Seems like an important consideration for timing (e.g., if there is a Medium item that is a dependency for a High, then we need to bump it up the queue). What's the timeframe for staff completing that work? Julie Hedlund: @Heath: Staff will work to produce an analysis of dependencies as quickly as possible as a first step. It will be helpful if the WG could provide a deadline/goal for this work. I think we will discuss this today. Heath Dixon: @Julie: Thank you. Marika Konings: as far as I am aware, I don't think the GNSO Review recommendations are structure specific (and neither does the transition create a different structure, it just creates new responsibilities for the GNSO) Marika Konings: the good thing is that Julie is also the main support for the group that is working on possible changes to the Bylaws and GNSO Operating Procedures as a result of the post-transition world, so she will in a unique position to recognise any dependencies :-) Lori Schulman: Agree with Rafik, possibly not a realistic deadline given Hyderabad prep....and all of the time we are spending on Visa applications. :) Rafik: @lori I was also thinking that most of folks here will celebrate thanksgiving too ;) Lori Schulman: Yes, we have several days off in US for Thanksgiving. Rafik: do we have enough members for setting many subgroups? Julie Hedlund: @Lori and Rafik: But the deadline is 21 November to the Council, so before Thanksgiving :-) Heath Dixon: Seems like the only way we can succeed. Lori Schulman: You are killing us. Heath Dixon: That approach makes sense to me. Heath Dixon: Question: Do we have an example of a plan at this high level that we can use as a guide? Lori Schulman: My mid year leadership meeting takes place right after Hyderabad. I will be out commission completely from November 14-19. Lori Schulman: I have back to back conferences between Hyderabad and the deadline. I will let my constituency know. Lori Schulman: If Staff is willing to take the first piece of work that would certainly help us meet the tight deadline. Rafik: lost sounds for some time Lori Schulman: Glad to see my concerns on the slides....guess that are not new. Nathalie Peregrine: Lawrence Olawale Roberts has joined the AC room Lawrence Olawale-Roberts: sorry for joining late couldn't get a good connection until now. I'll follow up Nathalie Peregrine: Pascal Bekono has joined the AC room Pascal Bekono: Hello dear all, sorry Wolf-Ulrich Knoben: sorry I messed the point Wolf-Ulrich Knoben: ...missed... Sara Bockey: I think it would depend on the recommendation(s) Rafik: it depends of the level of effort for each recommendation. Wolf-Ulrich Knoben: I mean I missed what you were saying, Jen. Lori Schulman: this time works perfectly for me Lori Schulman: 3 of those 5 weeks I am on travel -- just fyi Lori Schulman: @Jen = thank you so much for being flexible and understanding this Lawrence Olawale-Roberts: I would like to nominate wolf Ulrich as a co-chair Nathalie Peregrine: Lawrence you are unmuted Lawrence Olawale-Roberts: sorry my quick didn't work Lawrence Olawale-Roberts: audio Lori Schulman: Good first meeting Jen. Thank you! Julie Hedlund: Thanks so much everyone! Lori Schulman: and to staff for doing the first heavy lift Wolf-Ulrich Knoben: Thanks all and bye! Lori Schulman: ciao Sara Bockey: Thanks all. Thank you staff!!! Lawrence Olawale-Roberts: thanks and bye

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REMINDER: Vice-Chair Criteria and Volunteers
by Julie Hedlund Oct. 6, 2016

Oct. 6, 2016

Dear GNSO Review WG members, Please note the following action item from this week’s call and the attached criteria: “2. WG members will consider volunteering for the Vice-Chair role (see attached criteria) with a decision to be made at the next meeting.” Per this action item, staff has attached the criteria for Working Group Chairs/Vice Chairs based on the descriptions in the PDP Working Group Guidelines. Staff notes that while these criteria are PDP Working Group specific, they are very similar to what is likely desirable for a Working Group like this one. It would be helpful when volunteering if Working Group members could provide their background and experience as they pertain to these criteria. Kind regards, Julie Julie Hedlund, Policy Director

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REMINDER-DUE COB TODAY: Doodle Poll for Recurring GNSO Review WG Weekly Meetings
by Julie Hedlund Oct. 6, 2016

Oct. 6, 2016

Dear GNSO Review WG Members, This is a reminder. Note that this is for recurring weekly meetings and that we will skip next week so please consider your responses for the week of 17 October (no need to redo your responses if you have already taken the poll). Per the following action item from last week’s call: “Staff will do a doodle for weekly meetings, but retain the 1200 UTC for the next call on Thursday, 06 October.” Staff has created a Doodle Poll. This is a poll to schedule recurring weekly meetings, so please consider your weekly schedule not just for the dates in the poll, but weekly throughout October and November. You can change the time zone to your zone when taking the poll. Please take the poll at: http://doodle.com/poll/dp7687fwwimr9net not later than COB Thursday, 05 October so that we can send a meeting notice no later than Friday, 07 November. Kind regards, Julie Julie Hedlund, Policy Director

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Actions/Discussion Notes: GNSO Review WG Meeting 06 October
by Julie Hedlund Oct. 6, 2016

Oct. 6, 2016

Dear GNSO Review WG Members, Please see below the discussion notes captured by staff from the meeting on 06 October. These high-level notes are designed to help WG members navigate through the content of the call and are not meant as a substitute for the recording or the transcript. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/display/GRWG/2016-10-06+GNSO+Review+Working+Gro…. The slides are attached and also posted to the meeting page on the wiki. In addition, please see the wiki home page for your reference at: https://community.icann.org/display/GRWG/GNSO+Review+Working+Group+Home. Best regards, Julie Julie Hedlund, Policy Director GNSO Review WG Meeting, 06 October 2016: Actions/Discussion Notes Action Items: 1. WG members should take the Doodle Poll (deadline COB 06 October) to schedule the next call for the week after next. 2. WG members will consider volunteering for the Vice-Chair role (see attached criteria) with a decision to be made at the next meeting. 3. Staff will produce a first draft of the implementation plan, including dependencies between recommendations, prioritization, resource requirements, and possible budget effects, for consideration at the next meeting. 1. Overview and goals: · GNSO volunteer capacity; · Realistic implementation schedule and plan; and · Expected outcomes and measuring results. 2. Timeline/Deadlines: · To GNSO Council by 21 November for 01 December meeting. · GNSO Council must provide to the Board by 31 December 2016. 3. Draft Implementation Plan: Overview, Outline, Considerations Discussion Notes: · Wolf-Ulrich Knoben: How to organize ourselves -- do we need to split up our group, or go on in one group? · Jen Wolfe: Going through each recommendation will be in the implementation phase. · Wolf-Ulrich Knoben: Framework for the plan, and after that could be split up in the implementation. · Heath Dixon: Has work been done on dependencies? · Julie Hedlund (ICANN staff): Some work has been done and staff will build on that to produce something for the WG to review. · Lori Schulman: What is the purpose of this WG? · Jen Wolfe: Take the 34 recommendations that have been approved by the Board and produce a plan to implement them. Between now and November we will just create a plan. This work is organizational, not substantive. · Larisa Gurnick (ICANN staff): Good point. 1) to the extent that there are changes underway that might have an impact on implementation, these could be flagged as the dependencies -- so the work is not contradictory to other work underway; 2) WS 2 -- In the work that staff is doing to support WS 2 such as the sub group on diversity -- we have provided sections of the GNSO Review report and the recommendations that got adopted so that there could be alignment. · Rafik Dammak: We don't have a mandate to change the recommendations from the GNSO Review Working Party and approved by the Board. Now with WS 2, and WS 1 -- there are so many things going on. Are we really aiming to make it by the beginning of December and how? · Jen Wolfe: Thanks for raising that. Recognizing that there are phases to all of the work being done -- with this first piece we are trying to develop a plan to group recommendations in batches and a plan for each batch. There could be a group looking at the implementation of each batch. We want just a macro level plan at this point. We have talked to staff to provide a framework of a plan that we can respond to. · Wolf-Ulrich Knoben: When you look at the prioritization you have high, medium, and low -- and the most are in the agreed, work already underway, agreed with modification. Outline to the OEC on work already underway. · Jen Wolfe: Good point -- batch work already done separately. Agreed and agree with modifications could go together. · Heath Dixon: Do we have an example of a plan at this high level that we could use as a guide? · Jen Wolfe: Need to take it also to the next step of who should do it and how to measure it -- create the basic framework. · Larisa Gurnick (ICANN staff): Another component -- think about resources that would be required to do the work and costs, to be considered for the budget cycle. · Rafik Dammak: In terms of prioritization, we have to prioritize by high, medium, and low. Need to check what is already done. Also dependencies would highlight variances. · Wolf-Ulrich Knoben: The batching is the last step in the discussion. Make a distinction between already agreed and ongoing work. We need to find out where we stand with the orange recommendations and what is still open. Also, what is the impact on resources from staff and budget. Could give a first idea to the OEC. Also about the measurement, but that would come later. · Jen Wolfe: Question -- is there no objection for staff to take a week to provide a draft framework. [No one opposed.] Some questions concerning considerations: o Volunteer capacity to implement improvements -- what to factor in and what would be realistic? o How many recommendations realistic to be tackled in one year? · Heath Dixon: The number depends upon the amount of work to be done for each. Suggest staff should answer some questoins such as who would need to do what. High level estimation -- staff to do? Community to do? # of volunteers? Do we need to collect data before we can move forward? · Lori Schulman: Agree. May be helpful to categorize the batches -- what type of work each recommendation will involve. Combine based on what has to happen. Helpful to know what is based on data that need to be collected. 4. Vice-Chair Volunteers: Set a deadline for the next meeting and resend the criteria.

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Please RSVP: Pre-ICANN 57 Policy Update Webinar Announcement
by Nathalie Peregrine Oct. 5, 2016

Oct. 5, 2016

https://www.icann.org/news/announcement-2016-10-05-en[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_ann…> Please RSVP via this form[goo.gl]<https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_LTVbnZ8zX…> by 14 October 2016. Remote participation details will be sent the week of 17 October 2016. The ICANN Policy Development Support Team will provide a Policy Update Webinar on Thursday, 20 October 2016 at 10:00 UTC and 19:00 UTC, in preparation for the upcoming ICANN Annual General Meeting in Hyderabad. The purpose of the webinar is to summarize policy activities across the ICANNpolicy development community and briefing the community on the Cross-Community sessions taking place in Hyderabad. Cross-Community Sessions Briefings: * New generic Top Level Domain Auction Proceeds Drafting Team * Cross-Community Working Group for Framework of Cross-Community Working Group Principles * Cross-Community Working Group on Use of Country/Territory Names as Top Level Domains Community Engagement Team Update: * Community Recognition at ICANN57 and Multistakeholder Ethos Award 2017 Process Launch * Supporting Organizations/Advisory Committees Work Effort Inventory/Snapshot Update * Policy Staff Support in Community Charter Amendment Processes Supporting Organizations & Advisory Committee Updates: * Address Supporting Organization (ASO) and Regional Internet Registries (RIR) Policy Development * Country Code Names Supporting Organization (ccNSO) Update * Generic Names Supporting Organization (GNSO) * New generic Top Level Domain (gTLD) Subsequent Procedures Policy Development Process (PDP) * Review of all Rights Protection Mechanisms in all Generic Top Level Domains (gTLDs) Policy Development Process (PDP) * Next-Generation Generic Top Level Domain (gTLD) Registration Directory Services to Replace WHOIS Policy Development Process (PDP) * IGO/INGO Access to Curative Rights Mechanisms Policy Development Process (PDP) * At-Large Advisory Committee (ALAC) and At-Large Community Update * Government Advisory Committee (GAC) * Adaptation of Government Advisory Committee (GAC) Processes to the new ICANN Bylaws * Government Advisory Committee Vice-Chairs Elections taking place in Hyderabad * Capacity Building Session for the Asia Pacific Region organized by the Government Advisory Committee (GAC) Working Group for Underserved Regions * The Government Advisory Committee developing further input for ongoing Policy Development Processes on Registration Directory Services and Future new generic Top Level Domains (gTLDs) * Root Server System Advisory Committee (RSSAC) Update * Security and Stability Advisory Committee (SSAC) Update The two sessions are duplicates, scheduled to accommodate different time zones. Each session runs for 90 minutes and will be run in English. The webinar will be conducted in Adobe Connect along with a dial-in conference bridge for audio. Participants will have the opportunity to ask questions at the end of each session. During the course of the webinar, questions may be submitted using the chat function in Adobe Connect. Recordings of the webinars will be made available here[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…>. The Policy Development Support Team is always available to answer any questions via email at policyinfo(a)icann.org<mailto:policyinfo@icann.org>. Please RSVP via this form[goo.gl]<https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_LTVbnZ8zX…> by 14 October 2016. Remote participation details will be sent the week of 17 October 2016.

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Proposed Agenda: GNSO Review Working Group Initial Meeting 06 October 1200 UTC
by Julie Hedlund Oct. 4, 2016

Oct. 4, 2016

Dear GNSO Review Working Group members, Please see below the proposed agenda for the WG meeting on Thursday, 06 October at 1200 UTC for 60 minutes. Draft Agenda: 1. Roll Call/Statements of Interest 2. Review Agenda 3. Overview and Goals 4. Timeline/Deadline Reminder 5. Discussion of Draft Implementation Plan Overview, Outline, and Considerations 6. Next Steps 7. Next Meeting The draft agenda is also posted to the meeting page at: https://community.icann.org/display/GRWG/2016-10-06+GNSO+Review+Working+Gro…. The following materials would be helpful to review for reference and also are on the wiki at: https://community.icann.org/display/GRWG/GNSO+Review+Working+Group+Home. · Charter · GNSO Review Recommendations · Independent Examiner Final Report · Frequently Asked Questions Kind regards, Julie Julie Hedlund, Policy Director

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REMINDER: Doodle Poll for Recurring GNSO Review WG Weekly Meetings
by Julie Hedlund Oct. 4, 2016

Oct. 4, 2016

Dear GNSO Review WG Members, Per the following action item from last week’s call: “Staff will do a doodle for weekly meetings, but retain the 1200 UTC for the next call on Thursday, 06 October.” Staff has created a Doodle Poll. This is a poll to schedule recurring weekly meetings, so please consider your weekly schedule not just for the dates in the poll, but weekly throughout October and November. You can change the time zone to your zone when taking the poll. Please take the poll at: http://doodle.com/poll/dp7687fwwimr9net not later than COB Thursday, 05 October so that we can send a meeting notice no later than Friday, 07 November. Kind regards, Julie Julie Hedlund, Policy Director

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Doodle Poll for Recurring GNSO Review WG Weekly Meetings
by Julie Hedlund Oct. 3, 2016

Oct. 3, 2016

Dear GNSO Review WG Members, Per the following action item from last week’s call: “Staff will do a doodle for weekly meetings, but retain the 1200 UTC for the next call on Thursday, 06 October.” Staff has created a Doodle Poll. This is a poll to schedule recurring weekly meetings, so please consider your weekly schedule not just for the dates in the poll, but weekly throughout October and November. You can change the time zone to your zone when taking the poll. Please take the poll at: http://doodle.com/poll/dp7687fwwimr9net not later than COB Thursday, 05 October so that we can send a meeting notice no later than Friday, 07 November. Kind regards, Julie Julie Hedlund, Policy Director

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Vice-Chair Criteria and Volunteers
by Julie Hedlund Oct. 3, 2016

Oct. 3, 2016

Dear GNSO Review WG members, Please note the following action item from last week’s call: “2. Jen Wolfe has volunteered to be Chair; the call for volunteers for Vice Chair is open.” Per this action item, staff has attached the criteria for Working Group Chairs/Vice Chairs based on the descriptions in the PDP Working Group Guidelines. Staff notes that while these criteria are PDP Working Group specific, they are very similar to what is likely desirable for a Working Group like this one. It would be helpful when volunteering if Working Group members could provide their background and experience as they pertain to these criteria. Kind regards, Julie Julie Hedlund, Policy Director

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