September 2016 - Gnso-review-wg

Re: [Gnso-review-wg] Actions/Discussion Notes: GNSO Review WG Initial Meeting 29 September
by Julie Hedlund Sept. 29, 2016

Sept. 29, 2016

Chuck, Thank you very much and for your helpful suggestion! Staff will be working with Jen to develop materials to assist the discussion in the next meeting and we will definitely look to the spreadsheet. Kind regards, Julie Julie Hedlund, Policy Director From: Chuck Gomes <cgomes(a)verisign.com> Date: Thursday, September 29, 2016 at 3:55 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: RE: [Gnso-review-wg] Actions/Discussion Notes: GNSO Review WG Initial Meeting 29 September Having just listened to the MP3, I compliment you on what seemed to be a good kickoff meeting. As Jen, Wolf-Ulrich and others that were part of the Working Party are well aware, the Working Party spreadsheet contains lots of useful information that will be helpful in developing an implementation plan such as priorities, level of difficulty and cost level estimates. Using that kind of information should facilitate a first cut of a plan. Chuck From: gnso-review-wg-bounces(a)icann.org [mailto:gnso-review-wg-bounces@icann.org] On Behalf Of Julie Hedlund Sent: Thursday, September 29, 2016 3:33 PM To: gnso-review-wg(a)icann.org Subject: [Gnso-review-wg] Actions/Discussion Notes: GNSO Review WG Initial Meeting 29 September Dear GNSO Review WG Members, Please see below the discussion notes captured by staff from the initial meeting on 29 September. These high-level notes are designed to help WG members navigate through the content of the call and are not meant as a substitute for the recording or the transcript. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/display/GRWG/2016-09-29+GNSO+Review+Working+Gro…. In addition, please see the wiki home page for your reference at: https://community.icann.org/display/GRWG/GNSO+Review+Working+Group+Home[com…. Best regards, Julie Julie Hedlund, Policy Director GNSO Review WG Meeting, 29 September 2016: Actions/Discussion Notes Action Items: 1. Staff will do a doodle for weekly meetings, but retain the 1200 UTC for the next call on Thursday, 06 October. 2. Jen Wolfe has volunteered to be Chair; the call for volunteers for Vice Chair is open. 3. Staff will coordinate with the Board’s Organizational Effectiveness Committee (OEC) concerning attendance at the Hyderabad meeting. 1. GNSO Review Recommendations Discussion Notes: · Could put recommendations in buckets for prioritization. · Review Working Party already did some prioritization - start with high, medium, low. · Look at resources available in the GNSO community for implementation; consider a grouping of recommendations and complete in order. 2. Working Method Considerations Discussion Notes: Considerations as we move forward: · Volunteer capacity; · Realistic implementation schedule and plan; and · How to measure results. What should the review produce? · Specific, measurable, actionable, relevant, time-based recommendations (SMART). · Need to create a broad-based implementation plan. · Take into account work that has already been done by the GNSO Review Working Party on formulating useful recommendations. · Consider having a weekly working plan – how much to accomplish each week. Question: Can staff provide information concerning parameters for each recommendation -- such as budget? What are other parameters/approaches? · Another parameter -- measuring success and desired outcomes; data collection properties. · Determine how to measure where things are today and the desired outcomes. · Determine how many of these are realistic to tackle on a year-by-year basis. · Determine what additional points of information we need from staff. Re-rank by placing everything that is high together. · Realistic resource-bound plan on how to tackle them, bandwidth, time, and limits. · Include OEC in Hyderabad meeting.

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Actions/Discussion Notes: GNSO Review WG Initial Meeting 29 September
by Julie Hedlund Sept. 29, 2016

Sept. 29, 2016

Dear GNSO Review WG Members, Please see below the discussion notes captured by staff from the initial meeting on 29 September. These high-level notes are designed to help WG members navigate through the content of the call and are not meant as a substitute for the recording or the transcript. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/display/GRWG/2016-09-29+GNSO+Review+Working+Gro…. In addition, please see the wiki home page for your reference at: https://community.icann.org/display/GRWG/GNSO+Review+Working+Group+Home. Best regards, Julie Julie Hedlund, Policy Director GNSO Review WG Meeting, 29 September 2016: Actions/Discussion Notes Action Items: 1. Staff will do a doodle for weekly meetings, but retain the 1200 UTC for the next call on Thursday, 06 October. 2. Jen Wolfe has volunteered to be Chair; the call for volunteers for Vice Chair is open. 3. Staff will coordinate with the Board’s Organizational Effectiveness Committee (OEC) concerning attendance at the Hyderabad meeting. 1. GNSO Review Recommendations Discussion Notes: · Could put recommendations in buckets for prioritization. · Review Working Party already did some prioritization - start with high, medium, low. · Look at resources available in the GNSO community for implementation; consider a grouping of recommendations and complete in order. 2. Working Method Considerations Discussion Notes: Considerations as we move forward: · Volunteer capacity; · Realistic implementation schedule and plan; and · How to measure results. What should the review produce? · Specific, measurable, actionable, relevant, time-based recommendations (SMART). · Need to create a broad-based implementation plan. · Take into account work that has already been done by the GNSO Review Working Party on formulating useful recommendations. · Consider having a weekly working plan – how much to accomplish each week. Question: Can staff provide information concerning parameters for each recommendation -- such as budget? What are other parameters/approaches? · Another parameter -- measuring success and desired outcomes; data collection properties. · Determine how to measure where things are today and the desired outcomes. · Determine how many of these are realistic to tackle on a year-by-year basis. · Determine what additional points of information we need from staff. Re-rank by placing everything that is high together. · Realistic resource-bound plan on how to tackle them, bandwidth, time, and limits. · Include OEC in Hyderabad meeting.

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Mp3 and attendance GNSO Review Working Group 29 September 2016
by Nathalie Peregrine Sept. 29, 2016

Sept. 29, 2016

Dear All, Please find the MP3 recording for the GNSO Review Working Group held on 29 September 2016 at 12:00 UTC: <https://urldefense.proofpoint.com/v2/url?u=http-3A__mailer.samanage.com_wf_…> http://audio.icann.org/gnso/gnso-review-wg-29sep16-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#<http://gnso.icann.org/en/group-activities/calendar> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Mailing list archives: http://mm.icann.org/pipermail/gnso-review-wg/ Wiki page: https://community.icann.org/x/ZhmsAw Attendees: Members: Heath Dixon (RrSG Primary) Sara Bockey (RrSG Alternate) Jennifer Wolfe (RySG Primary) Wolf-Ulrich Knoben (ISPCP) Participants: Advocate Mahendra Limaye Lawrence Olawale-Roberts Pascal Bekono Apologies: none ICANN staff: Marika Konings Julie Hedlund Lars Hoffman Larisa Gurnick Charla Shambley Glen de St Gery Berry Cobb Nathalie Peregrine ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Nathalie ------------------------------- Adobe Connect chat transcript for 29 September 2016 Nathalie Peregrine: Dear all, welcome to the GNSO Review Working Group call on the 29 September 2016 Nathalie Peregrine: Meeting page: https://community.icann.org/x/tQq4Aw Pascal Bekono: Good day dear all Wolf-Ulrich Knoben: Hi, do we need a quorum, >50%? Marika Konings: agree with Julie - as this is more of an intro meeting and no decisions are expected, it may be worth moving forward as this is already the second meeting and encourage everyone to review the recording? Sara Bockey (RrSG): I agree with Julie and Marika Nathalie Peregrine: Heath Dixon has joined the call Wolf-Ulrich Knoben: Great , Jen! Pascal Bekono: What is the role the vice chair here please ? Marika Konings: The vice-chair would support the chair and take on chair responsibilities in his/her absence Marika Konings: if it is helpful, we can share with the WG an overview of the desired qualities as well as expectations of WG leadership Marika Konings: that may help members and participants determine whether it is something for you Pascal Bekono: I would like to be vice chair here, but my bandwith is not perfect Nathalie Peregrine: Machendra Limaye has joined the audio bridge Marika Konings: Note that the resolution adopting the WG charter said the following with regards to timing: "The GNSO Council directs the GNSO Review Working Group to submit the proposed implementation plan to the GNSO Council for approval at the latest by the ICANN57". Marika Konings: I believe this timing was put in place to align with being able to submit it to the ICANN Board by the end of the Board, but as Wolf-Ulrich noted, the WG will need to determine based on progress in the next couple of weeks whether this will be feasible. Wolf-Ulrich Knoben: How get we punished if we fail??? Marika Konings: you'll get assigned three more Working Groups!! ;-) Marika Konings: that is correct, unless the WG determines that implementation should happen differently Marika Konings: it is probably aligned with how the work teams worked under the last review in which the actual implementation of some of the recommendations was worked out in the form of procedures Marika Konings: but obviously the WG could also delegate some of this work to staff and oversee Pascal Bekono: I agree with all this. Is it possible to have a weekly working plan to be sure to achieve these activities according to priorities ? Sara Bockey (RrSG): Was there a runner up time during the last poll? Perhaps it would work better?? Sara Bockey (RrSG): Thursdays are generally good for me - for what it's worth Marika Konings: it may also be worth to see the spread of timezones for this group to see if any kind of rotation might help? Sara Bockey (RrSG): Thank you all! Julie Hedlund: Thank you everyone for joining! Pascal Bekono: thanks

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Proposed Agenda: GNSO Review Working Group Initial Meeting 29 Sept 1200 UTC
by Julie Hedlund Sept. 28, 2016

Sept. 28, 2016

Dear GNSO Review Working Group members, As I hope you have seen, an invite has been sent for the rescheduled initial meeting of the GNSO Review Working Group (WG) based on the revised Doodle Poll. The rescheduled initial meeting will be held TOMORROW, Thursday, 29 September, at 1200 UTC for 60 minutes. Here is a proposed draft agenda: Draft Agenda: 1. Roll call and introductions – Statements of Interest reminder 2. Administrative issues – chair/vice chair volunteers; frequency and scheduling of meetings 3. Overview of charter and scope of work 4. GNSO Review recommendations 5. WG Working methods considerations 6. Next steps/next meeting The draft agenda is also posted to the meeting page at: https://community.icann.org/display/GRWG/2016-09-29+GNSO+Review+Working+Gro…. In preparation for the first meeting, it may be helpful for WG members to review the overview information on the wiki at: https://community.icann.org/display/GRWG/2016-09-16+GNSO+Review+Working+Gro…. In addition, the following materials would be helpful to review for reference: · Charter · GNSO Review Recommendations · Independent Examiner Final Report · Frequently Asked Questions Please also see the list of members, participants, and observers on the WG Wiki at https://community.icann.org/x/ZhmsAw that also have been subscribed to this mailing list; if you see that someone’s name has been omitted or added in error, please let us know as soon as possible. Please note that members and participants are expected to attend conference calls and to actively participate in online discussions. They also must submit a Statement of Interest per Section 5.0 of the GNSO Operating Procedures. Observers can follow the group's work on the mailing list but can neither send to the mailing list nor participate actively in the calls. Please note you can change your status from observer to participant, simply by emailing your request to the GNSO Secretariat (gnso-secs(a)icann.org) Thanks so much for your assistance and we hope you can join the first WG meeting. Kind regards, Julie Julie Hedlund, Policy Director

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Results re: Poll to Reschedule First GNSO Review WG Meeting
by Julie Hedlund Sept. 21, 2016

Sept. 21, 2016

Dear GNSO Review WG members, Based on the results of the Doodle Poll the best time to reschedule our initial meeting is Thursday, 29 September at 1200 UTC. A meeting notice will be sent separately. I will also send a draft agenda along with some reference materials prior to the call. Kind regards, Julie Julie Hedlund, Policy Director

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REMINDER: New Doodle Poll for Initial GNSO Review WG Meeting
by Julie Hedlund Sept. 20, 2016

Sept. 20, 2016

Dear GNSO Review WG members, Our initial meeting today was canceled due to light attendance. Please assist us in rescheduling our initial meeting by taking the Doodle Poll at: http://doodle.com/poll/hvs2w8px6wv7zx85. Please take the poll by COB Tuesday, 20 September. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director

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New Doodle Poll for Initial GNSO Review WG Meeting
by Julie Hedlund Sept. 16, 2016

Sept. 16, 2016

Dear GNSO Review WG members, Our initial meeting today was canceled due to light attendance. Please assist us in rescheduling our initial meeting by taking the Doodle Poll at: http://doodle.com/poll/hvs2w8px6wv7zx85. Please take the poll by COB Tuesday, 20 September. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director

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Proposed Agenda: GNSO Review Working Group Initial Meeting 16 Sept 1600 UTC
by Julie Hedlund Sept. 14, 2016

Sept. 14, 2016

Dear GNSO Review Working Group members, As I hope you have seen, an invite has been sent for the initial meeting of the GNSO Review Working Group (WG) based on the Doodle Poll. The initial meeting will be on Friday, 16 September, at 1600 UTC for 60 minutes. Here is a proposed draft agenda: Draft Agenda: 1. Roll call and introductions – Statements of Interest reminder 2. Administrative issues – chair/vice chair volunteers; frequency and scheduling of meetings 3. Overview of charter and scope of work 4. GNSO Review recommendations 5. WG Working methods considerations 6. Next steps/next meeting The draft agenda is also posted to the meeting page at: https://community.icann.org/display/GRWG/2016-09-16+GNSO+Review+Working+Gro…. In preparation for the first meeting, it may be helpful for WG members to review the overview information on the wiki at: https://community.icann.org/display/GRWG/2016-09-16+GNSO+Review+Working+Gro…. In addition, the following materials would be helpful to review for reference: · Charter · GNSO Review Recommendations · Independent Examiner Final Report · Frequently Asked Questions Please also see the list of members, participants, and observers on the WG Wiki at https://community.icann.org/x/ZhmsAw that also have been subscribed to this mailing list; if you see that someone’s name has been omitted or added in error, please let us know as soon as possible. Please note that members and participants are expected to attend conference calls and to actively participate in online discussions. They also must submit a Statement of Interest per Section 5.0 of the GNSO Operating Procedures. Observers can follow the group's work on the mailing list but can neither send to the mailing list nor participate actively in the calls. Please note you can change your status from observer to participant, simply by emailing your request to the GNSO Secretariat (gnso-secs(a)icann.org) Thanks so much for your assistance and we hope you can join the first WG meeting. Kind regards, Julie Julie Hedlund, Policy Director

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Results re: Poll to Schedule First GNSO Review WG Meeting
by Julie Hedlund Sept. 9, 2016

Sept. 9, 2016

Dear GNSO Review WG members, Based on the results of the Doodle Poll the best time for a meeting is Friday, 16 September at 1600 UTC. A meeting notice will be sent separately. I will also send a draft agenda along with some reference materials prior to the call. Have a nice weekend! Kind regards, Julie Julie Hedlund, Policy Director

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Reminder re: Poll -- Welcome to the GNSO Review Working Group
by Julie Hedlund Sept. 7, 2016

Sept. 7, 2016

Dear GNSO Review Working Group members, This is a reminder to please take the poll as noted below at http://doodle.com/poll/rvfb5yct6vweuu49 by COB Thursday, 08 September to help us to schedule our first call next week. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director From: <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, September 1, 2016 at 5:53 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] Welcome to the GNSO Review Working Group Dear GNSO Review Working Group members, This note is to let you know that staff has created this mailing list for this Working Group (WG) to facilitate our work. Thank you all for volunteering to join the WG! Please see below a list of suggestions and requests that we hope you can respond to at your earliest convenience: 1. First WG organizational meeting: As you know, the Generic Names Supporting Organization (GNSO) Council adopted the Charter of the GNSO Review WG during its meeting on 21 July 2016. This WG is tasked to develop an implementation plan for the GNSO Review recommendations which were recently adopted by the ICANN Board. To that end, staff proposes that a first organizational meeting of the DT be held during the week of 12 September, during which we can discuss the scope of our work, proposed mechanisms to achieve the timeline and frequency of meetings. We therefore request that you fill out this Doodle poll as soon as possible, but no later than Thursday, 08 September: http://doodle.com/poll/rvfb5yct6vweuu49. Please NOTE: this poll is to schedule the first WG meeting only. However, if there are specific times going forward for these days of the week for which you will have a standing conflict, please indicate this in the Comments section at the bottom of the poll. 2. Initial notes on the WG’s work: The GNSO Review WG will be responsible for developing an implementation plan, containing a realistic timeline for the implementation, definition of desired outcomes and a way to measure current state as well as progress toward the desired outcome for the GNSO Review recommendations adopted by the ICANN Board (thirty-four (34) recommendations of the Final Report of the Independent Examiner (i.e. all recommendations excluding recommendations 23 and 32). This implementation plan is to be submitted to the GNSO Council for consideration at the GNSO Council meeting at ICANN57 at the latest in order to meet the Board set objective of ‘an implementation plan, containing a realistic timeline for the implementation, definition of desired outcomes and a way to measure current state as well as progress toward the desired outcome, shall be submitted to the Board as soon as possible, but no later than six (6) months after the adoption of this resolution’[1] i.e., December 2016. Following the approval of the implementation plan, the WG is also expected to execute and oversee the implementation of the GNSO Review recommendations unless specified differently in the implementation plan. For further information and preparation WG members are encouraged to review the following materials: · Charter · GNSO Review Recommendations · Independent Examiner Final Report · Frequently Asked Questions 3. WG members’ check-in Please see the list of members, participants, and observers on the WG Wiki at https://community.icann.org/x/ZhmsAw that also have been subscribed to this mailing list; if you see that someone’s name has been omitted or added in error, please let us know as soon as possible. Each GNSO Stakeholder Group and/or Constituency provides one primary and one alternate member to serve on the GNSO Review Working Group. In addition to these appointed members, the WG has participants and observers. Please note that members and participants are expected to attend conference calls and to actively participate in online discussions. They also must submit a Statement of Interest per Section 5.0 of the GNSO Operating Procedures. Observers can follow the group's work on the mailing list but can neither send to the mailing list nor participate actively in the calls. Please note you can change your status from observer to participant, simply by emailing your request to the GNSO Secretariat (gnso-secs(a)icann.org) Thanks so much for your assistance and we look forward to establishing the first WG meeting! Kind regards, Julie Julie Hedlund, Policy Director [1] The Board resolution was adopted on 25 June 2016

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