July 2017 - Gnso-review-wg - lists.icann.org

Actions/Discussion Notes for GNSO Review WG Meeting on 27 July
by Julie Hedlund Aug. 7, 2017

Aug. 7, 2017

Dear GNSO Review Working Group members, Please see below the action items and discussion notes captured by staff from the meeting on 27 July. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/display/GRWG/2017. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 27 July Action Items: Charter for Recommendation 19: 1) incorporate references (including new references identified by staff); 2) send the charter out for review and then consensus call. Charter for Recommendation 30: 1) Revise the charter based on the WG discussion; 2) explore whether there already is a mechanism for review and whether the provision of support is binding or whether that should be a recommendation to the GNSO Council; 3) send a revised version to the WG to review and discuss. Meeting schedule: Move the meeting from 24 August back to 17 August to avoid the conflict with the GNSO Council meeting. Restart two-week rotation with the following meeting on 31 August. Notes: 1. Update on Consensus Call on Charter for Recommendation 13 – Ends COB 27 July -- Consensus call closes today (27 July) - in the absence of objection today, staff will announce that full consensus has been reached on the Charter for Recommendation 13 2. Continue discussion on Charter for Recommendation 19 -- Staff assumption is that existing guidance does exist for the GNSO Council ensuring that a Working Group has been properly constituted, has thoroughly fulfilled the terms of its charter and has followed due process - to be reviewed and agreed upon by the WG member. -- WG Self-Assessment required in the WG Guidelines allows for WG members involved in a PDP to provide their own assessment of the efficacy of the process, with a goal for further improvement in future work. -- WG guidelines sections 2.1.1 and 2.2.1 detail measures to ensure as broad and balanced representation in WGs, as practically possible. -- Section 8 PDP Manual details mechanisms to be included in the Charter including: Working Group Identification; Mission, Purpose and Deliverables; Formation, Staffing and Organization, and; Rules of Engagement. -- Section 9 of PDP Manual provides guidance on use of GNSO WGs to develop policy, due to presence of existing guidelines that require due process. -- Section 12 of the PDP Manual provides guidance to the GNSO Council on how to deliberate and decide on policy recommendations. -- Distinction between policy and how it is organized and managed by the GNSO Council. Question: Is there enough guidance for the management of the PDP and the Working Groups? -- With respect to other models -- do we need stronger language to ensure that the Working Group is the model for the PDP? -- There are other models for non-PDP work, and there also are guidelines for an expedited PDP. But the scope of this charter is limited to this recommendation: the GNSO Council's role in making sure the Working Groups are properly constituted. So, the focus is on Working Groups or other groups/models. -- Other models have been used for different projects, but not do develop Consensus Policies (not to replace PDP WGs). Examples include Working Parties, such as the precursor to this WG, and Drafting Teams. 3. Begin discussion on Charter for Recommendation 30 -- "GNSO Toolkit" and "Pilot Program" are two programs that exist to provide administrative support to GNSO SGs/Cs. -- Pilot Program has been running since 2014, and is no longer considered to be within a pilot phase. -- Charter includes links to an inventory of services currently being provided. -- Question: If you look to 2014 was something being done when this recommendation being established? -- Question: "develop and implement a policy" -- Is that covered here? Or is "policy" of a different level, as how to do provide the admin support? -- GNSO policy recommendations are developed via PDP Working Groups leading to changes and contractual obligations. Non-policy recommendations are developed by other groups. There is nothing that would prevent this GNSO Review Working Group from suggesting changes to procedures, but not as a "policy". -- Not sure how the GNSO Review Working Party came to the wording of this recommendation -- maybe not "policy" but perhaps agreement between ICANN and the GNSO community about the provision of the administrative support. -- It is in the remit of this WG to interpret the recommendation and how it could be implemented -- perhaps instead of "policy" it could be "guidelines" or "operating procedures" -- not a PDP. -- Acknowledge the development of the program over the last years and ongoing development and accept that as the best way to provide the support at the time being. -- In addition, there is the question of the review of the program, which is perhaps not fulfilled. Should tell the GNSO Council that it is up to them to decide whether measures should be taken in order to make the support more binding for both sides.

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FOR REVIEW: Recommendation 19 Revised Implementation Charter
by Julie Hedlund July 29, 2017

July 29, 2017

Dear GNSO Review Working Group members, Per the action items and notes below from the call on 27 July, please review the attached revised GNSO Review Implementation Charter for Recommendation 19 in Word and PDF with changes highlighted as redlines. Note that staff is suggesting an additional week for review as several additional references have been added following the discussion during the meeting on 27 July. As noted in the attached charter, this is the recommendation for implementation: “As strategic manager rather than a policy body the GNSO Council should continue to focus on ensuring that a Working Group has been properly constituted, has thoroughly fulfilled the terms of its charter and has followed due process.” Working Group members are requested to respond to this review in one week, by COB Friday, 04 August. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 27 July Action Items: Charter for Recommendation 19: 1) incorporate references (including new references identified by staff); 2) send the charter out for review and then consensus call. Charter for Recommendation 30: 1) Revise the charter based on the WG discussion; 2) explore whether there already is a mechanism for review and whether the provision of support is binding or whether that should be a recommendation to the GNSO Council; 3) send a revised version to the WG to review and discuss. Meeting schedule: Move the meeting from 24 August back to 17 August to avoid the conflict with the GNSO Council meeting. Restart two-week rotation with the following meeting on 31 August. Notes: 1. Update on Consensus Call on Charter for Recommendation 13 – Ends COB 27 July -- Consensus call closes today (27 July) - in the absence of objection today, staff will announce that full consensus has been reached on the Charter for Recommendation 13 2. Continue discussion on Charter for Recommendation 19 -- Staff assumption is that existing guidance does exist for the GNSO Council ensuring that a Working Group has been properly constituted, has thoroughly fulfilled the terms of its charter and has followed due process - to be reviewed and agreed upon by the WG member. -- WG Self-Assessment required in the WG Guidelines allows for WG members involved in a PDP to provide their own assessment of the efficacy of the process, with a goal for further improvement in future work. -- WG guidelines sections 2.1.1 and 2.2.1 detail measures to ensure as broad and balanced representation in WGs, as practically possible. -- Section 8 PDP Manual details mechanisms to be included in the Charter including: Working Group Identification; Mission, Purpose and Deliverables; Formation, Staffing and Organization, and; Rules of Engagement. -- Section 9 of PDP Manual provides guidance on use of GNSO WGs to develop policy, due to presence of existing guidelines that require due process. -- Section 12 of the PDP Manual provides guidance to the GNSO Council on how to deliberate and decide on policy recommendations. -- Distinction between policy and how it is organized and managed by the GNSO Council. Question: Is there enough guidance for the management of the PDP and the Working Groups? -- With respect to other models -- do we need stronger language to ensure that the Working Group is the model for the PDP? -- There are other models for non-PDP work, and there also are guidelines for an expedited PDP. But the scope of this charter is limited to this recommendation: the GNSO Council's role in making sure the Working Groups are properly constituted. So, the focus is on Working Groups or other groups/models. -- Other models have been used for different projects, but not do develop Consensus Policies (not to replace PDP WGs). Examples include Working Parties, such as the precursor to this WG, and Drafting Teams. 3. Begin discussion on Charter for Recommendation 30 -- "GNSO Toolkit" and "Pilot Program" are two programs that exist to provide administrative support to GNSO SGs/Cs. -- Pilot Program has been running since 2014, and is no longer considered to be within a pilot phase. -- Charter includes links to an inventory of services currently being provided. -- Question: If you look to 2014 was something being done when this recommendation being established? -- Question: "develop and implement a policy" -- Is that covered here? Or is "policy" of a different level, as how to do provide the admin support? -- GNSO policy recommendations are developed via PDP Working Groups leading to changes and contractual obligations. Non-policy recommendations are developed by other groups. There is nothing that would prevent this GNSO Review Working Group from suggesting changes to procedures, but not as a "policy". -- Not sure how the GNSO Review Working Party came to the wording of this recommendation -- maybe not "policy" but perhaps agreement between ICANN and the GNSO community about the provision of the administrative support. -- It is in the remit of this WG to interpret the recommendation and how it could be implemented -- perhaps instead of "policy" it could be "guidelines" or "operating procedures" -- not a PDP. -- Acknowledge the development of the program over the last years and ongoing development and accept that as the best way to provide the support at the time being. -- In addition, there is the question of the review of the program, which is perhaps not fulfilled. Should tell the GNSO Council that it is up to them to decide whether measures should be taken in order to make the support more binding for both sides.

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CLOSED-CONSENSUS CALL: Recommendations 13 GNSO Review Implementation Charter
by Julie Hedlund July 28, 2017

July 28, 2017

Dear GNSO Review Working Group members, This Consensus Call below closed on 27 July and no objections were received. As there were no objections the implementation of Recommendation 13 is considered agreed by full consensus. See the latest status at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Best regards, Julie Julie Hedlund, Policy Director From: <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, July 24, 2017 at 1:56 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER-CONSENSUS CALL: Recommendations 13 GNSO Review Implementation Charter Dear GNSO Review Working Group members, Per the action items and notes below from the call on 13 July (see below) this is a consensus call for the GNSO Review Implementation Charter for Recommendation 13. For information and guidance on the decision-making process please see the background below. The last version of the charter is attached for your review and posted on the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. As noted in the attached charter, recommendation 13 states: “That the GNSO Council evaluate and, if appropriate, pilot a technology solution (such as Loomio or similar) to facilitate wider participation in Working Group consensus-based decision.” making. After discussing this recommendation during multiple meetings the Working Group determined that the recommendation had been implemented as stated in the charter based on activities that have already occurred. Working Group members are requested to respond to this consensus call by Thursday, 27 July. For a list of Working Group members and the Stakeholder Groups and Constituencies represented see: https://community.icann.org/display/GRWG/WG+members+and+mailing+list. Please note that if no objections are raised, we will take that to mean there is approval of the charter as written. Best regards, Julie Julie Hedlund, Policy Director Background on Decision-Making from the Working Group Charter: Per the Working Group Charter at https://community.icann.org/display/GRWG/Charter?preview=/61610405/61610404… the WG conducts decision-making via consensus. Specifically, the Charter states: “In developing its output, work plan and any other reports, the GNSO Review Working Group shall seek to act by consensus. The chair(s) may make a call for Consensus. If making such a call, they should always make reasonable efforts to involve all Stakeholder Groups/Constituencies appointed Members of the Working Group. The chair(s) shall be responsible for designating each position as having one of the following designations: 1. Full consensus - when no one in the group speaks against the recommendation in its last readings. This is also sometimes referred to as Unanimous Consensus. 2. Consensus - a position where only a small minority disagrees, but most agree.” The Charter further states: “In the case of recommended changes to the GNSO Operating Procedures and/or ICANN Bylaws, only recommendations that have achieved full consensus of the WG shall be forwarded to the GNSO Council. All other recommendations shall be forwarded if they achieve either consensus or full consensus of the WG.” In the case of this consensus call, as the implementation does not result in any new recommended changes to the GNSO Operating Procedures and/or ICANN Bylaws, the recommendation will be decided via consensus, although if there are no objections it may be that the decision will be full consensus. Action Items/Discussion Notes 13 July Action Items: Timeline: Staff will continue to update the dates in the timeline based on the current status of the charters. Charter for Recommendations 10/11: Place this charter on hold until the evaluation is completed on the Geographic Names sessions held at ICANN59. Charter for Recommendation 13: Revise to reflect the Working Group determination that the recommendation has been implemented. Send to the list for a Consensus Call for two weeks. Charter for Recommendation 19: Revise to include further references to additional guidance concerning evaluating Working Group Guidance from the GNSO Working Group Guidelines and the PDP Manual. Revise to reflect Working Group determination that the recommendation has been implemented. Send to the list for a one-week review to see if there are any further comments. If no comments or changes, send to the list for a Consensus Call for two weeks. Charter for Recommendation 30: Send to the list for review and discussion at the meeting on 27 July. Charters for Phase II Recommendations: Staff will prepare charters. Discussion Notes: 1. Timeline Status: -- Staff presented the timelines for Phases 1 and 2, and for Phase 3 recommendations. -- Staff noted that some of the deadlines will need to be adjusted. The Working Group asked how the timing would be determined and staff suggested that when reviewing the draft charters the Working Group could consider, with staff guidance, how long it would take for the Working Group to approve the implementation charter, and how long the implementation would take. -- Staff also noted that the original timeline in the implementation plan was a suggested timeline and that the Working Group has not been able to consider as many charters simultaneously. In addition, each charter takes at least two meetings for deliberation and two weeks for a consensus call. -- On the Phase 3 timeline, staff noted that the start date for several charters would need to be changed at they were set to start on 16 June 2017. Staff will look at the charters and determine if some can be completed in a shorter amount of time to ensure that the overall deadline can be met. 2. Continue discussion of Charter for Recommendations 10/11: – Staff provided an update on the Geographic Names moderated sessions at ICANN59 that was part of the New gTLD Subsequent Procedures (Subpro) PDP Working Group. Staff noted that they were well attended and generated rigorous and mostly productive discussions. However, staff noted that the PDP Working Group had not had the final assessment of the sessions. -- The Working Group agreed to keep the charter on hold until the PDP Working Group can provide the final assessment. 3. Continue discussion on Charter for Recommendation 13: – Update document management and the ICANN Information Transparency Initiative. Staff noted ICANN launched the Information Transparency Initiative (ITI) in March 2017. Per the ICANN Org Executive Team Report delivered to the ICANN Board of Directors in March 2017, “The proposed solution for document and content management and the replacement of the existing ICANN.Org website was presented to the executives who have provided internal approval for the project.” The ITI is not focused on providing collaborative tools for the community and staff to use to create content, but instead one of the goals is to make content more accessible. -- Staff suggested that the Working Group could consider that this recommendation is implemented. The Working Group agreed and asked staff to send the revised charter to the list for a two-week consensus call. 4. Begin discussion on Charter for Recommendation 19: -- Staff walked through the draft charter and noted that it appeared that the recommendation was satisfied with the guidance on the self-assessment process in the GNSO Working Group guidelines, as well as the report on the assessment provided to the GNSO Council, and the periodic updates from PDP Working Group liaisons to the Council. Staff noted, however, that there was other guidance from the PDP Manual and the Working Group Guidelines concerning membership, representation, and diversity and that excerpts from that guidance could be included for reference in the charter. Staff agreed to add those references and then send the revised charter to the list for review and comment. If there were no comments after one week staff would send the final charter out for a two-week consensus call. 5. Charter for Recommendation 30 and Phase 2 Charters: -- The Working Group agreed to take up discussion of the draft charter for recommendation 30 at its next meeting on 27 July and staff took the action to send the charter to the list for review. -- Jen Woolf, the Chair, urged the Working Group to finish up the Phase 1 recommendations as quickly as possible so that it could begin work on the Phase 2 recommendations so as to avoid delaying the schedule. Staff took the action to draft the Phase 2 charters: combined charter for recommendations 26, 27, 28, and 29; charter for recommendation 6.

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Recordings, Attendance & AC Chat from GNSO Review WG call on Thursday, 27 July 2017 at 12:00 UTC
by Terri Agnew July 27, 2017

July 27, 2017

Dear all, Please find the mp3, attendance and chat below for the GNSO Review Working Group held on Thursday, 27 July 2017 at 12:00 UTC. Mp3: https://audio.icann.org/gnso/gnso-review-27jul17-en.mp3 AC Recording: <https://participate.icann.org/p7uv8jlcxcu/?OWASP_CSRFTOKEN=a734cab52dd0f74b 6487850c643c955ffb306ed2d345023772faa3091aafe84d> https://participate.icann.org/p7uv8jlcxcu/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group -2Dactivities_calendar&d=DQMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5c M&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=xZIJEMTVQJAaGhrSEs-mGNP1af 5ZhtLo5tjqyJUr5j4&s=zi8HqkcJPzyRZtbiQ-TlsxBQhcExCdcb-3Ezk1dDjec&e=> http://gnso.icann.org/en/group-activities/calendar Mailing list archives: <http://mm.icann.org/pipermail/gnso-review-wg/> http://mm.icann.org/pipermail/gnso-review-wg/ Wiki agenda page: <https://community.icann.org/x/BXrwAw> https://community.icann.org/x/BXrwAw Attendance Members: Heath Dixon (RrSG Primary) Sara Bockey (RrSG Alternate) Rafik Dammak (NCSG Primary) Wolf-Ulrich Knoben (ISPCP Primary) Lori Schulman (IPC Primary) Participants: none Apologies: Jennifer Wolfe (RySG Primary) Kris Seeburn (NCUC - Participant) Marika Konings (staff) ICANN staff: Julie Hedlund Amr Elsadr Berry Cobb Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri ------------------------------- Adobe Connect chat transcript for 27 July 2017 Terri Agnew:Welcome to the GNSO Review Working Group on Thursday, 27 July 2017 at 12:00 UTC for 60 minutes Terri Agnew:agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_B XrwAw <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_ BXrwAw&d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpC IgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=WWs63Hz3oi312NU2FiNOMn8V-wKAQuzJgLJ9ttz1Fz E&s=uk0FNrGXnJFxmhzCGDtPNqR5i35_3ZeIImF0Z19SiBA&e> &d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXh FzL7ar9Qfqa0AIgn-H4xR2EBk&m=WWs63Hz3oi312NU2FiNOMn8V-wKAQuzJgLJ9ttz1FzE&s=uk 0FNrGXnJFxmhzCGDtPNqR5i35_3ZeIImF0Z19SiBA&e= Wolf-Ulrich Knoben:Hi all, I'm still waiting for the operator Julie Hedlund:Hi Wolf-Ulrich, it does appear that there is a holdup with the operators. It took me a while to get in. Terri Agnew:Lori Schulman has joined on the telephone Terri Agnew:and also in the Adobe Connect Lori Schulman:we have too much volunteer fatigue to do anything other than advise diversity Julie Hedlund:The document is unsynced. Julie Hedlund:It is in Section 9 of GNSO PDP Manual: PDP Outcomes and Process Amr Elsadr:Other models have been used for different projects, but not do develop Consensus Policies (not to replace PDP WGs). Examples include Working Parties, such as the precursor to this WG, and Drafting Teams. Lori Schulman:I do not have an objection. Amr Elsadr:"guidelines" or "operating procedures" might be more fitting here, perhaps, than "a policy"? Rafik:I thought admin support is moving from pilot phase? Rafik:but indeed it is depending if it get budget aporved every fiscal year Sara Bockey:apologies...I forgot to remove the "stepped away" buttom Julie Hedlund:Next meeting is 10 August. There is a conflict with the meeting on 24 August -- overlaps with the GNSO Council. Lori Schulman 2:I am on vacation frm August 19 through 28th as an FYI. I will not be doing any ICANN calls. Rafik:people taking vacations :)? Lori Schulman 2:Yes, crazy idea... Lori Schulman 2:sounds good Lori Schulman 2:ciao Rafik:+1 Amr Elsadr:Thanks all. Bye. Rafik:bye all Sara Bockey:thanks all Julie Hedlund:Thank you everyone!

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Agenda and Materials for GNSO Review WG Call on 27 July 1200 UTC
by Julie Hedlund July 26, 2017

July 26, 2017

Dear GNSO Review Working Group members, Please see the draft agenda below and attached materials for the meeting on Thursday, 27 July at 1200 UTC. Draft Agenda: Review agenda SOIs Update on Consensus Call on Charter for Recommendation 13 – Ends COB 27 July Continue discussion on Charter for Recommendation 19 Begin discussion on Charter for Recommendation 30 Meeting Schedule: Next meeting 10 August AOB Best regards, Julie Julie Hedlund, Policy Director

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REMINDER-FOR REVEW/DISCUSSION: Recommendation 30 Draft Charter
by Julie Hedlund July 24, 2017

July 24, 2017

Dear GNSO Review Working Group members, Per the action item from the last meeting, please see the attached draft charter for the implementation of Recommendation 30 for your review, and for discussion at the meeting on 27 July. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 13 July Action Items: Timeline: Staff will continue to update the dates in the timeline based on the current status of the charters. Charter for Recommendations 10/11: Place this charter on hold until the evaluation is completed on the Geographic Names sessions held at ICANN59. Charter for Recommendation 13: Revise to reflect the Working Group determination that the recommendation has been implemented. Send to the list for a Consensus Call for two weeks. Charter for Recommendation 19: Revise to include further references to additional guidance concerning evaluating Working Group Guidance from the GNSO Working Group Guidelines and the PDP Manual. Revise to reflect Working Group determination that the recommendation has been implemented. Send to the list for a one-week review to see if there are any further comments. If no comments or changes, send to the list for a Consensus Call for two weeks. Charter for Recommendation 30: Send to the list for review and discussion at the meeting on 27 July. Charters for Phase II Recommendations: Staff will prepare charters. Discussion Notes: 1. Timeline Status: -- Staff presented the timelines for Phases 1 and 2, and for Phase 3 recommendations. -- Staff noted that some of the deadlines will need to be adjusted. The Working Group asked how the timing would be determined and staff suggested that when reviewing the draft charters the Working Group could consider, with staff guidance, how long it would take for the Working Group to approve the implementation charter, and how long the implementation would take. -- Staff also noted that the original timeline in the implementation plan was a suggested timeline and that the Working Group has not been able to consider as many charters simultaneously. In addition, each charter takes at least two meetings for deliberation and two weeks for a consensus call. -- On the Phase 3 timeline, staff noted that the start date for several charters would need to be changed at they were set to start on 16 June 2017. Staff will look at the charters and determine if some can be completed in a shorter amount of time to ensure that the overall deadline can be met. 2. Continue discussion of Charter for Recommendations 10/11: – Staff provided an update on the Geographic Names moderated sessions at ICANN59 that was part of the New gTLD Subsequent Procedures (Subpro) PDP Working Group. Staff noted that they were well attended and generated rigorous and mostly productive discussions. However, staff noted that the PDP Working Group had not had the final assessment of the sessions. -- The Working Group agreed to keep the charter on hold until the PDP Working Group can provide the final assessment. 3. Continue discussion on Charter for Recommendation 13: – Update document management and the ICANN Information Transparency Initiative. Staff noted ICANN launched the Information Transparency Initiative (ITI) in March 2017. Per the ICANN Org Executive Team Report delivered to the ICANN Board of Directors in March 2017, “The proposed solution for document and content management and the replacement of the existing ICANN.Org website was presented to the executives who have provided internal approval for the project.” The ITI is not focused on providing collaborative tools for the community and staff to use to create content, but instead one of the goals is to make content more accessible. -- Staff suggested that the Working Group could consider that this recommendation is implemented. The Working Group agreed and asked staff to send the revised charter to the list for a two-week consensus call. 4. Begin discussion on Charter for Recommendation 19: -- Staff walked through the draft charter and noted that it appeared that the recommendation was satisfied with the guidance on the self-assessment process in the GNSO Working Group guidelines, as well as the report on the assessment provided to the GNSO Council, and the periodic updates from PDP Working Group liaisons to the Council. Staff noted, however, that there was other guidance from the PDP Manual and the Working Group Guidelines concerning membership, representation, and diversity and that excerpts from that guidance could be included for reference in the charter. Staff agreed to add those references and then send the revised charter to the list for review and comment. If there were no comments after one week staff would send the final charter out for a two-week consensus call. 5. Charter for Recommendation 30 and Phase 2 Charters: -- The Working Group agreed to take up discussion of the draft charter for recommendation 30 at its next meeting on 27 July and staff took the action to send the charter to the list for review. -- Jen Woolf, the Chair, urged the Working Group to finish up the Phase 1 recommendations as quickly as possible so that it could begin work on the Phase 2 recommendations so as to avoid delaying the schedule. Staff took the action to draft the Phase 2 charters: combined charter for recommendations 26, 27, 28, and 29; charter for recommendation 6.

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REMINDER-CONSENSUS CALL: Recommendations 13 GNSO Review Implementation Charter
by Julie Hedlund July 24, 2017

July 24, 2017

Dear GNSO Review Working Group members, Per the action items and notes below from the call on 13 July (see below) this is a consensus call for the GNSO Review Implementation Charter for Recommendation 13. For information and guidance on the decision-making process please see the background below. The last version of the charter is attached for your review and posted on the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. As noted in the attached charter, recommendation 13 states: “That the GNSO Council evaluate and, if appropriate, pilot a technology solution (such as Loomio or similar) to facilitate wider participation in Working Group consensus-based decision.” making. After discussing this recommendation during multiple meetings the Working Group determined that the recommendation had been implemented as stated in the charter based on activities that have already occurred. Working Group members are requested to respond to this consensus call by Thursday, 27 July. For a list of Working Group members and the Stakeholder Groups and Constituencies represented see: https://community.icann.org/display/GRWG/WG+members+and+mailing+list. Please note that if no objections are raised, we will take that to mean there is approval of the charter as written. Best regards, Julie Julie Hedlund, Policy Director Background on Decision-Making from the Working Group Charter: Per the Working Group Charter at https://community.icann.org/display/GRWG/Charter?preview=/61610405/61610404… the WG conducts decision-making via consensus. Specifically, the Charter states: “In developing its output, work plan and any other reports, the GNSO Review Working Group shall seek to act by consensus. The chair(s) may make a call for Consensus. If making such a call, they should always make reasonable efforts to involve all Stakeholder Groups/Constituencies appointed Members of the Working Group. The chair(s) shall be responsible for designating each position as having one of the following designations: 1. Full consensus - when no one in the group speaks against the recommendation in its last readings. This is also sometimes referred to as Unanimous Consensus. 2. Consensus - a position where only a small minority disagrees, but most agree.” The Charter further states: “In the case of recommended changes to the GNSO Operating Procedures and/or ICANN Bylaws, only recommendations that have achieved full consensus of the WG shall be forwarded to the GNSO Council. All other recommendations shall be forwarded if they achieve either consensus or full consensus of the WG.” In the case of this consensus call, as the implementation does not result in any new recommended changes to the GNSO Operating Procedures and/or ICANN Bylaws, the recommendation will be decided via consensus, although if there are no objections it may be that the decision will be full consensus. Action Items/Discussion Notes 13 July Action Items: Timeline: Staff will continue to update the dates in the timeline based on the current status of the charters. Charter for Recommendations 10/11: Place this charter on hold until the evaluation is completed on the Geographic Names sessions held at ICANN59. Charter for Recommendation 13: Revise to reflect the Working Group determination that the recommendation has been implemented. Send to the list for a Consensus Call for two weeks. Charter for Recommendation 19: Revise to include further references to additional guidance concerning evaluating Working Group Guidance from the GNSO Working Group Guidelines and the PDP Manual. Revise to reflect Working Group determination that the recommendation has been implemented. Send to the list for a one-week review to see if there are any further comments. If no comments or changes, send to the list for a Consensus Call for two weeks. Charter for Recommendation 30: Send to the list for review and discussion at the meeting on 27 July. Charters for Phase II Recommendations: Staff will prepare charters. Discussion Notes: 1. Timeline Status: -- Staff presented the timelines for Phases 1 and 2, and for Phase 3 recommendations. -- Staff noted that some of the deadlines will need to be adjusted. The Working Group asked how the timing would be determined and staff suggested that when reviewing the draft charters the Working Group could consider, with staff guidance, how long it would take for the Working Group to approve the implementation charter, and how long the implementation would take. -- Staff also noted that the original timeline in the implementation plan was a suggested timeline and that the Working Group has not been able to consider as many charters simultaneously. In addition, each charter takes at least two meetings for deliberation and two weeks for a consensus call. -- On the Phase 3 timeline, staff noted that the start date for several charters would need to be changed at they were set to start on 16 June 2017. Staff will look at the charters and determine if some can be completed in a shorter amount of time to ensure that the overall deadline can be met. 2. Continue discussion of Charter for Recommendations 10/11: – Staff provided an update on the Geographic Names moderated sessions at ICANN59 that was part of the New gTLD Subsequent Procedures (Subpro) PDP Working Group. Staff noted that they were well attended and generated rigorous and mostly productive discussions. However, staff noted that the PDP Working Group had not had the final assessment of the sessions. -- The Working Group agreed to keep the charter on hold until the PDP Working Group can provide the final assessment. 3. Continue discussion on Charter for Recommendation 13: – Update document management and the ICANN Information Transparency Initiative. Staff noted ICANN launched the Information Transparency Initiative (ITI) in March 2017. Per the ICANN Org Executive Team Report delivered to the ICANN Board of Directors in March 2017, “The proposed solution for document and content management and the replacement of the existing ICANN.Org website was presented to the executives who have provided internal approval for the project.” The ITI is not focused on providing collaborative tools for the community and staff to use to create content, but instead one of the goals is to make content more accessible. -- Staff suggested that the Working Group could consider that this recommendation is implemented. The Working Group agreed and asked staff to send the revised charter to the list for a two-week consensus call. 4. Begin discussion on Charter for Recommendation 19: -- Staff walked through the draft charter and noted that it appeared that the recommendation was satisfied with the guidance on the self-assessment process in the GNSO Working Group guidelines, as well as the report on the assessment provided to the GNSO Council, and the periodic updates from PDP Working Group liaisons to the Council. Staff noted, however, that there was other guidance from the PDP Manual and the Working Group Guidelines concerning membership, representation, and diversity and that excerpts from that guidance could be included for reference in the charter. Staff agreed to add those references and then send the revised charter to the list for review and comment. If there were no comments after one week staff would send the final charter out for a two-week consensus call. 5. Charter for Recommendation 30 and Phase 2 Charters: -- The Working Group agreed to take up discussion of the draft charter for recommendation 30 at its next meeting on 27 July and staff took the action to send the charter to the list for review. -- Jen Woolf, the Chair, urged the Working Group to finish up the Phase 1 recommendations as quickly as possible so that it could begin work on the Phase 2 recommendations so as to avoid delaying the schedule. Staff took the action to draft the Phase 2 charters: combined charter for recommendations 26, 27, 28, and 29; charter for recommendation 6.

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Recordings, Attendance & AC Chat from GNSO Review WG call on Thursday, 13 July 2017 at 12:00 UTC
by Julie Bisland July 17, 2017

July 17, 2017

Dear all, Please find the mp3, attendance and chat below for the GNSO Review Working Group held on Thursday, 13 July 2017 at 12:00 UTC. Mp3: http://audio.icann.org/gnso/gnso-review-wg-13jul17-en.mp3 AC Recording: https://participate.icann.org/p6bkj4ak3kn/<https://participate.icann.org/p6bkj4ak3kn/?OWASP_CSRFTOKEN=b560bc8bdbc53ab3…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> Mailing list archives: http://mm.icann.org/pipermail/gnso-review-wg/ Wiki page: https://community.icann.org/x/HmTwAw Attendance Members: Avri Doria (NCSG Alternate) Heath Dixon (RrSG Primary) Jennifer Wolfe (RySG Primary) Rafik Dammak (NCSG Primary) Wolf-Ulrich Knoben (ISPCP Primary) Participants: Kris Seeburn (NCUC) Pascal Bekono (NCUC) Apologies: none ICANN staff: Julie Hedlund Marika Konings Amr Elsadr Berry Cobb Julie Bisland ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Julie ------------------------------- Adobe Connect chat transcript for 13 July 2017 Julie Bisland:Welcome to the GNSO Review Working Group Meeting on Thursday, 13 July 2017 at 12:00 UTC. Julie Bisland:Agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Julie Bisland:Welcome Pascal Bekono! Pascal Bekono:Hello dear all Pascal Bekono:thank you Julie Kris Seeburn:just for the record when will other changes or talks that happened at the GAC affect us? Would that not affect all the charters? Kris Seeburn:the disapearance of ccnso at length by recommendation of the gac and who are the staheholders would remain. That also sugeests that TlD will be inplace. Kris Seeburn:there may srill be more changes since the icann 59 Rafik:I think Kris is talking about geonames avri doria:we are getting into details of geonames and probably should focus on the nature of the assistance. Jen Wolfe:Agreed - this is a different issue. Kris Seeburn:thanks avri Amr Elsadr:For reference, info on the WG self-assessment is present here: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Amr Elsadr:Here it is: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Pascal Bekono:Notify the Chair when all team members have completed the questionnaire; What can happen if one member do not fill the questionnaire ? Amr Elsadr:To add to what Julie said about following up with WG members on completing the survey, it isn't actually mandatory for all WG members to fill it in. Historically, largely only active members of WGs have responded. Pascal Bekono:Thank you Amr Amr Elsadr:On membership and constitution of GNSO WGs, there are parts of the GNSO WG Guidelines that cover this. Amr Elsadr:From GNSO WG Guidelines, Section 3.2 - RepresentativenessIdeally, a Working Group should mirror the diversity and representativeness of the community by having representatives from most, if not all, CO Stakeholder Groups and/or Constituencies. It should be noted that certain issues might be more of interest to one part of the community than others. The Chair, in cooperation with the Secretariat and ICANN Staff, is continually expected to assess whether the WG has sufficiently broad representation, and if not, which groups should be approached to encourage participation. Similarly, if the Chair is of the opinion that there is over-representation to the point of capture, he/she should inform the Chartering Organization. Amr Elsadr:Section 2.2.1 - Chair..., The Chair should make it clear that participation on sub-teams is open to all and he/she should encourage representational balance to the degree possible. However, it should be understood that there will not always be volunteers from every interest group and that it is often acceptable to have a small sub-team that is not totally representational perform an initial role that will later be reviewed by a broader more representational group. In those cases where initially there is insufficient balance, the Chair should make a special outreach effort to those groups not represented. In all cases where the Chair believes that one set of interests or expertise is missing from a group, special efforts must be made to bring that interest or expertise into the group via invitation or other method and the situation must be documented in the final report, including a discussion of the efforts made to redress the balance..., Amr Elsadr:Was dropped off the call just as I was coming off mute. :-) Julie Bisland:the Operator is dialing now Amr Elsadr:Back on now. Wolf-Ulrich Knoben:I'm fine with the status. Thanks Julie and Amr Amr Elsadr:Thanks all. Bye. Rafik:bye all Kris Seeburn:take care... cheers avri doria:thanks, bye Pascal Bekono:thanks

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FOR REVEW/DISCUSSION: Recommendation 30 Draft Charter
by Julie Hedlund July 14, 2017

July 14, 2017

Dear GNSO Review Working Group members, Per the action item from yesterday’s meeting, please see the attached draft charter for the implementation of Recommendation 30 for your review, and for discussion at the meeting on 27 July. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 13 July Action Items: Timeline: Staff will continue to update the dates in the timeline based on the current status of the charters. Charter for Recommendations 10/11: Place this charter on hold until the evaluation is completed on the Geographic Names sessions held at ICANN59. Charter for Recommendation 13: Revise to reflect the Working Group determination that the recommendation has been implemented. Send to the list for a Consensus Call for two weeks. Charter for Recommendation 19: Revise to include further references to additional guidance concerning evaluating Working Group Guidance from the GNSO Working Group Guidelines and the PDP Manual. Revise to reflect Working Group determination that the recommendation has been implemented. Send to the list for a one-week review to see if there are any further comments. If no comments or changes, send to the list for a Consensus Call for two weeks. Charter for Recommendation 30: Send to the list for review and discussion at the meeting on 27 July. Charters for Phase II Recommendations: Staff will prepare charters. Discussion Notes: 1. Timeline Status: -- Staff presented the timelines for Phases 1 and 2, and for Phase 3 recommendations. -- Staff noted that some of the deadlines will need to be adjusted. The Working Group asked how the timing would be determined and staff suggested that when reviewing the draft charters the Working Group could consider, with staff guidance, how long it would take for the Working Group to approve the implementation charter, and how long the implementation would take. -- Staff also noted that the original timeline in the implementation plan was a suggested timeline and that the Working Group has not been able to consider as many charters simultaneously. In addition, each charter takes at least two meetings for deliberation and two weeks for a consensus call. -- On the Phase 3 timeline, staff noted that the start date for several charters would need to be changed at they were set to start on 16 June 2017. Staff will look at the charters and determine if some can be completed in a shorter amount of time to ensure that the overall deadline can be met. 2. Continue discussion of Charter for Recommendations 10/11: – Staff provided an update on the Geographic Names moderated sessions at ICANN59 that was part of the New gTLD Subsequent Procedures (Subpro) PDP Working Group. Staff noted that they were well attended and generated rigorous and mostly productive discussions. However, staff noted that the PDP Working Group had not had the final assessment of the sessions. -- The Working Group agreed to keep the charter on hold until the PDP Working Group can provide the final assessment. 3. Continue discussion on Charter for Recommendation 13: – Update document management and the ICANN Information Transparency Initiative. Staff noted ICANN launched the Information Transparency Initiative (ITI) in March 2017. Per the ICANN Org Executive Team Report delivered to the ICANN Board of Directors in March 2017, “The proposed solution for document and content management and the replacement of the existing ICANN.Org website was presented to the executives who have provided internal approval for the project.” The ITI is not focused on providing collaborative tools for the community and staff to use to create content, but instead one of the goals is to make content more accessible. -- Staff suggested that the Working Group could consider that this recommendation is implemented. The Working Group agreed and asked staff to send the revised charter to the list for a two-week consensus call. 4. Begin discussion on Charter for Recommendation 19: -- Staff walked through the draft charter and noted that it appeared that the recommendation was satisfied with the guidance on the self-assessment process in the GNSO Working Group guidelines, as well as the report on the assessment provided to the GNSO Council, and the periodic updates from PDP Working Group liaisons to the Council. Staff noted, however, that there was other guidance from the PDP Manual and the Working Group Guidelines concerning membership, representation, and diversity and that excerpts from that guidance could be included for reference in the charter. Staff agreed to add those references and then send the revised charter to the list for review and comment. If there were no comments after one week staff would send the final charter out for a two-week consensus call. 5. Charter for Recommendation 30 and Phase 2 Charters: -- The Working Group agreed to take up discussion of the draft charter for recommendation 30 at its next meeting on 27 July and staff took the action to send the charter to the list for review. -- Jen Woolf, the Chair, urged the Working Group to finish up the Phase 1 recommendations as quickly as possible so that it could begin work on the Phase 2 recommendations so as to avoid delaying the schedule. Staff took the action to draft the Phase 2 charters: combined charter for recommendations 26, 27, 28, and 29; charter for recommendation 6.

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CONSENSUS CALL: Recommendations 13 GNSO Review Implementation Charter
by Julie Hedlund July 13, 2017

July 13, 2017

Dear GNSO Review Working Group members, Per the action items and notes below from the call on 13 July (see below) this is a consensus call for the GNSO Review Implementation Charter for Recommendation 13. For information and guidance on the decision-making process please see the background below. The last version of the charter is attached for your review and posted on the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. As noted in the attached charter, recommendation 13 states: “That the GNSO Council evaluate and, if appropriate, pilot a technology solution (such as Loomio or similar) to facilitate wider participation in Working Group consensus-based decision.” making. After discussing this recommendation during multiple meetings the Working Group determined that the recommendation had been implemented as stated in the charter based on activities that have already occurred. Working Group members are requested to respond to this consensus call in two weeks, by Thursday, 27 July. For a list of Working Group members and the Stakeholder Groups and Constituencies represented see: https://community.icann.org/display/GRWG/WG+members+and+mailing+list. Please note that if no objections are raised, we will take that to mean there is approval of the charter as written. Best regards, Julie Julie Hedlund, Policy Director Background on Decision-Making from the Working Group Charter: Per the Working Group Charter at https://community.icann.org/display/GRWG/Charter?preview=/61610405/61610404… the WG conducts decision-making via consensus. Specifically, the Charter states: “In developing its output, work plan and any other reports, the GNSO Review Working Group shall seek to act by consensus. The chair(s) may make a call for Consensus. If making such a call, they should always make reasonable efforts to involve all Stakeholder Groups/Constituencies appointed Members of the Working Group. The chair(s) shall be responsible for designating each position as having one of the following designations: 1. Full consensus - when no one in the group speaks against the recommendation in its last readings. This is also sometimes referred to as Unanimous Consensus. 2. Consensus - a position where only a small minority disagrees, but most agree.” The Charter further states: “In the case of recommended changes to the GNSO Operating Procedures and/or ICANN Bylaws, only recommendations that have achieved full consensus of the WG shall be forwarded to the GNSO Council. All other recommendations shall be forwarded if they achieve either consensus or full consensus of the WG.” In the case of this consensus call, as the implementation does not result in any new recommended changes to the GNSO Operating Procedures and/or ICANN Bylaws, the recommendation will be decided via consensus, although if there are no objections it may be that the decision will be full consensus. Action Items/Discussion Notes 13 July Action Items: Timeline: Staff will continue to update the dates in the timeline based on the current status of the charters. Charter for Recommendations 10/11: Place this charter on hold until the evaluation is completed on the Geographic Names sessions held at ICANN59. Charter for Recommendation 13: Revise to reflect the Working Group determination that the recommendation has been implemented. Send to the list for a Consensus Call for two weeks. Charter for Recommendation 19: Revise to include further references to additional guidance concerning evaluating Working Group Guidance from the GNSO Working Group Guidelines and the PDP Manual. Revise to reflect Working Group determination that the recommendation has been implemented. Send to the list for a one-week review to see if there are any further comments. If no comments or changes, send to the list for a Consensus Call for two weeks. Charter for Recommendation 30: Send to the list for review and discussion at the meeting on 27 July. Charters for Phase II Recommendations: Staff will prepare charters. Discussion Notes: 1. Timeline Status: -- Staff presented the timelines for Phases 1 and 2, and for Phase 3 recommendations. -- Staff noted that some of the deadlines will need to be adjusted. The Working Group asked how the timing would be determined and staff suggested that when reviewing the draft charters the Working Group could consider, with staff guidance, how long it would take for the Working Group to approve the implementation charter, and how long the implementation would take. -- Staff also noted that the original timeline in the implementation plan was a suggested timeline and that the Working Group has not been able to consider as many charters simultaneously. In addition, each charter takes at least two meetings for deliberation and two weeks for a consensus call. -- On the Phase 3 timeline, staff noted that the start date for several charters would need to be changed at they were set to start on 16 June 2017. Staff will look at the charters and determine if some can be completed in a shorter amount of time to ensure that the overall deadline can be met. 2. Continue discussion of Charter for Recommendations 10/11: – Staff provided an update on the Geographic Names moderated sessions at ICANN59 that was part of the New gTLD Subsequent Procedures (Subpro) PDP Working Group. Staff noted that they were well attended and generated rigorous and mostly productive discussions. However, staff noted that the PDP Working Group had not had the final assessment of the sessions. -- The Working Group agreed to keep the charter on hold until the PDP Working Group can provide the final assessment. 3. Continue discussion on Charter for Recommendation 13: – Update document management and the ICANN Information Transparency Initiative. Staff noted ICANN launched the Information Transparency Initiative (ITI) in March 2017. Per the ICANN Org Executive Team Report delivered to the ICANN Board of Directors in March 2017, “The proposed solution for document and content management and the replacement of the existing ICANN.Org website was presented to the executives who have provided internal approval for the project.” The ITI is not focused on providing collaborative tools for the community and staff to use to create content, but instead one of the goals is to make content more accessible. -- Staff suggested that the Working Group could consider that this recommendation is implemented. The Working Group agreed and asked staff to send the revised charter to the list for a two-week consensus call. 4. Begin discussion on Charter for Recommendation 19: -- Staff walked through the draft charter and noted that it appeared that the recommendation was satisfied with the guidance on the self-assessment process in the GNSO Working Group guidelines, as well as the report on the assessment provided to the GNSO Council, and the periodic updates from PDP Working Group liaisons to the Council. Staff noted, however, that there was other guidance from the PDP Manual and the Working Group Guidelines concerning membership, representation, and diversity and that excerpts from that guidance could be included for reference in the charter. Staff agreed to add those references and then send the revised charter to the list for review and comment. If there were no comments after one week staff would send the final charter out for a two-week consensus call. 5. Charter for Recommendation 30 and Phase 2 Charters: -- The Working Group agreed to take up discussion of the draft charter for recommendation 30 at its next meeting on 27 July and staff took the action to send the charter to the list for review. -- Jen Woolf, the Chair, urged the Working Group to finish up the Phase 1 recommendations as quickly as possible so that it could begin work on the Phase 2 recommendations so as to avoid delaying the schedule. Staff took the action to draft the Phase 2 charters: combined charter for recommendations 26, 27, 28, and 29; charter for recommendation 6.

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