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REMINDER FOR REVIEW/DISCUSSION: Charter for Recommendations 26-29
by Julie Hedlund Sept. 25, 2017

Sept. 25, 2017

Dear GNSO Review Working Group members, This is a reminder. As noted in the action items below from our last call, please see the attached draft charter for recommendations 26-29 for review and discussion. Please also see below comments already received from Wolf-Ulrich Knoben. Please send your comments to the list to facilitate discussion. Best regards, Julie Julie Hedlund, Policy Director Comments from Wolf-Ulrich Knoben: With respect to Rec 26 it is suggested to include SG/C ExComm members in the definition of "Relevant Party". I wonder whether this is useful. The ExComms' function is of organisational character. There's no "policy development" task behind compared with the GNSO groups defined under 5.1.a. and b. Anyway it seems from your list that these SOIs are already provided by the respective groups and no additional administration may be required. If so - let it go. Rec. 27: The suggestion "Operating Principles and Participation Guidelines could be modified to include a requirement for Stakeholder Groups and Constituencies to provide access to ICANN to their membership lists for aggregating into a comprehensive central list" is sensitive and has to be discussed within the SG/Cs. The requirements for SOIs should strictly be oriented along the existing definitions. Rec. 29: It requires a yearly update of all SOIs which make reference to holding leadership positions. That would be administratively overloaded. Doesn't the SOI provide an original date of provision and updates? This would help to calculate the total years of leadership when the "present" duration is given. From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, September 14, 2017 at 2:24 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: Actions/Discussion Notes for GNSO Review WG Meeting on 14 September Dear GNSO Review Working Group members, Please see below the action items and discussion notes captured by staff from the meeting on 14 September. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/display/GRWG/2017. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 24 September Action Items: Timeline: Add OEC and GNSO Council Updates to the calendar. (DONE – See attached.) OEC/GNSO Council Report: Staff to provide a draft for review at the meeting on 28 September. Recommendation 6: Combine with charters for recommendations 33 and 36 that also are pending the recommendations from the Work Stream 2 Subgroup on Diversity. Determine if any aspects of the recommendations can be extracted and marked as completed. Recommendations 26-29: Resend the charter to the list for review and discussion. Notes: 1. Update on Consensus Call on Charter for Recommendation 31 – Ends COB 25 September: Recommendation 31 was put for review for 1 week - no comments were submitted. Consensus call began on Monday, 11 September, and will run through until 25 September - no comments made so far. If no comments or objections are submitted, the charter for the implementation of Recommendation 31 will be considered approved by full consensus. 2. Timeline/Status and Update to OEC/GNSO Council: Updates to the GNSO Council and the Board OEC planned for ICANN 60. WG essentially complete with Phase 1, and beginning Phase 2 (high-priority recommendations). WG slightly behind expected/suggested timeline - timeline was meant to provide guidance, but was expected to not be met in the event that implementation delays arose. Some Phase 1 recommendations deferred to Phase 2. List of recommendations completed in Phase 1 listed on Timeline slide 1. Recommendation 18 deferred from Phase 1 to Phase 2 - awaiting advisory. Recommendation 33 is pending the results the WS2 Subgroup on Diversity Recommendations 25 - 29 all concern SOIs for community members, currently on the WG agenda. Updates to the Board OEC are meant to be provided twice/year - next one scheduled at, or immediately prior to ICANN60 - staff will prepare a draft report, which should be reviewed within the next week - reports should be ready by mid-October 2017, to be circulated to the OEC and GNSO Council prior to the updates at ICANN60. Same report drafted for the OEC can be used for the update to the GNSO Council, likely to take place at the GNSO Council public meeting at ICANN 60. OEC support staff has provided a template to be used to complete the update report - report is meant to indicate the extent to which progress has been made, and any budget considerations that are required, what items have not been completed + expected completion dates and budgetary implications. Information required in the update reports are already captured in the staff-prepared implementation plan - will input this information in the OEC template. Reports need to be thorough enough to provide the OEC and the GNSO Council with the information required for them to understand the progress of the WG so far, and expected timeline for completion of outstanding tasks. Details available on WG wiki - can be linked to in the update reports. Dependency of recommendations 10 and 11 on work done by new gTLD Sub-Pro on outcome/report of the facilitated session for that PDP at ICANN 59 - report is being reviewed by the PDP WG leadership, and once shared, will be available to the GNSO Review WG - expected within the next few weeks. 3. Begin discussion on Recommendation 6: Progress on this recommendation (similar to recommendation 6) is dependent on the progress made on the CCWG-ACCT WS2 Sub Group on Diversity, specifically, their recommendations. Data protection/privacy requirements by GDPR scheduled to take effect in May 2018 may play a role in what data being recommended for collection will be permissible for collection and publication. Diversity subgroup is going through a second reading of its recommendations in two weeks. If approved it will be moved to public comments. Includes recommendations about data collection, metrics, and SO/AC groups. It will apply to the GNSO if it is approved as recommended. Timeline: Second reading in CCWG and if approved then staff will prepare it for public consultation for 40 days. Depending on comments the Subgroup may revise the recommendations. Final is sent to the full CCWG, which has its own timeline to check the consistency among the subgroup. Possibly done by ICANN61. Link in the charter to the work of the subgroup and indicate a timeline for completion. Note also that the WG could adopt the recommendations and definition of diversity. As noted by staff, GNSO WGs already publish statistics on WG member participation in WGs - suggestions that elements on diversity in recommendations 6, 33 and others (26-29) could be consolidated to clarify dependencies on outcome of the CCWG-ACCT WS2 Sub Group on Diversity. Language exists in the recommendation 6 Charter on mentions of diversity in GSNO SG/C Charters/Bylaws - discussions in other groups, such as SSAC also exist, but different stakeholders recognize that there is ongoing work in WS2 CCWG-ACCT, and are also awaiting the outcomes there to not duplicate efforts.

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REMINDER - CONSENSUS CALL: Recommendation 31 Implementation Charter
by Julie Hedlund Sept. 18, 2017

Sept. 18, 2017

Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendation 31. As noted in the attached charter, this is the recommendation for implementation: “That the GAC-GNSO Consultation Group on GAC Early Engagement in the GNSO Policy Development Process continue its two work streams as priority projects. As a part of its work it should consider how the GAC could appoint a non-binding, non-voting liaison to the Working Group of each relevant GNSO PDP as a means of providing timely input.” Previously, Working Group members were requested to review the revised charter by COB Friday, 08 September. No comments were received during the review period, so staff is circulating the final version of the charter for a two-week Consensus Call to end on Monday, 25 September. Best regards, Julie Julie Hedlund, Policy Director

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FOR REVIEW/DISCUSSION: Charter for Recommendations 26-29
by Julie Hedlund Sept. 14, 2017

Sept. 14, 2017

Dear GNSO Review Working Group members, As noted in the action items below from today’s call, please see the attached draft charter for recommendations 26-29 for review and discussion. Please also see below comments already received from Wolf-Ulrich Knoben. Please send your comments to the list to facilitate discussion. Best regards, Julie Julie Hedlund, Policy Director Comments from Wolf-Ulrich Knoben: With respect to Rec 26 it is suggested to include SG/C ExComm members in the definition of "Relevant Party". I wonder whether this is useful. The ExComms' function is of organisational character. There's no "policy development" task behind compared with the GNSO groups defined under 5.1.a. and b. Anyway it seems from your list that these SOIs are already provided by the respective groups and no additional administration may be required. If so - let it go. Rec. 27: The suggestion "Operating Principles and Participation Guidelines could be modified to include a requirement for Stakeholder Groups and Constituencies to provide access to ICANN to their membership lists for aggregating into a comprehensive central list" is sensitive and has to be discussed within the SG/Cs. The requirements for SOIs should strictly be oriented along the existing definitions. Rec. 29: It requires a yearly update of all SOIs which make reference to holding leadership positions. That would be administratively overloaded. Doesn't the SOI provide an original date of provision and updates? This would help to calculate the total years of leadership when the "present" duration is given. From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, September 14, 2017 at 2:24 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: Actions/Discussion Notes for GNSO Review WG Meeting on 14 September Dear GNSO Review Working Group members, Please see below the action items and discussion notes captured by staff from the meeting on 14 September. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/display/GRWG/2017. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 24 September Action Items: Timeline: Add OEC and GNSO Council Updates to the calendar. (DONE – See attached.) OEC/GNSO Council Report: Staff to provide a draft for review at the meeting on 28 September. Recommendation 6: Combine with charters for recommendations 33 and 36 that also are pending the recommendations from the Work Stream 2 Subgroup on Diversity. Determine if any aspects of the recommendations can be extracted and marked as completed. Recommendations 26-29: Resend the charter to the list for review and discussion. Notes: 1. Update on Consensus Call on Charter for Recommendation 31 – Ends COB 25 September: Recommendation 31 was put for review for 1 week - no comments were submitted. Consensus call began on Monday, 11 September, and will run through until 25 September - no comments made so far. If no comments or objections are submitted, the charter for the implementation of Recommendation 31 will be considered approved by full consensus. 2. Timeline/Status and Update to OEC/GNSO Council: Updates to the GNSO Council and the Board OEC planned for ICANN 60. WG essentially complete with Phase 1, and beginning Phase 2 (high-priority recommendations). WG slightly behind expected/suggested timeline - timeline was meant to provide guidance, but was expected to not be met in the event that implementation delays arose. Some Phase 1 recommendations deferred to Phase 2. List of recommendations completed in Phase 1 listed on Timeline slide 1. Recommendation 18 deferred from Phase 1 to Phase 2 - awaiting advisory. Recommendation 33 is pending the results the WS2 Subgroup on Diversity Recommendations 25 - 29 all concern SOIs for community members, currently on the WG agenda. Updates to the Board OEC are meant to be provided twice/year - next one scheduled at, or immediately prior to ICANN60 - staff will prepare a draft report, which should be reviewed within the next week - reports should be ready by mid-October 2017, to be circulated to the OEC and GNSO Council prior to the updates at ICANN60. Same report drafted for the OEC can be used for the update to the GNSO Council, likely to take place at the GNSO Council public meeting at ICANN 60. OEC support staff has provided a template to be used to complete the update report - report is meant to indicate the extent to which progress has been made, and any budget considerations that are required, what items have not been completed + expected completion dates and budgetary implications. Information required in the update reports are already captured in the staff-prepared implementation plan - will input this information in the OEC template. Reports need to be thorough enough to provide the OEC and the GNSO Council with the information required for them to understand the progress of the WG so far, and expected timeline for completion of outstanding tasks. Details available on WG wiki - can be linked to in the update reports. Dependency of recommendations 10 and 11 on work done by new gTLD Sub-Pro on outcome/report of the facilitated session for that PDP at ICANN 59 - report is being reviewed by the PDP WG leadership, and once shared, will be available to the GNSO Review WG - expected within the next few weeks. 3. Begin discussion on Recommendation 6: Progress on this recommendation (similar to recommendation 6) is dependent on the progress made on the CCWG-ACCT WS2 Sub Group on Diversity, specifically, their recommendations. Data protection/privacy requirements by GDPR scheduled to take effect in May 2018 may play a role in what data being recommended for collection will be permissible for collection and publication. Diversity subgroup is going through a second reading of its recommendations in two weeks. If approved it will be moved to public comments. Includes recommendations about data collection, metrics, and SO/AC groups. It will apply to the GNSO if it is approved as recommended. Timeline: Second reading in CCWG and if approved then staff will prepare it for public consultation for 40 days. Depending on comments the Subgroup may revise the recommendations. Final is sent to the full CCWG, which has its own timeline to check the consistency among the subgroup. Possibly done by ICANN61. Link in the charter to the work of the subgroup and indicate a timeline for completion. Note also that the WG could adopt the recommendations and definition of diversity. As noted by staff, GNSO WGs already publish statistics on WG member participation in WGs - suggestions that elements on diversity in recommendations 6, 33 and others (26-29) could be consolidated to clarify dependencies on outcome of the CCWG-ACCT WS2 Sub Group on Diversity. Language exists in the recommendation 6 Charter on mentions of diversity in GSNO SG/C Charters/Bylaws - discussions in other groups, such as SSAC also exist, but different stakeholders recognize that there is ongoing work in WS2 CCWG-ACCT, and are also awaiting the outcomes there to not duplicate efforts.

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Actions/Discussion Notes for GNSO Review WG Meeting on 14 September
by Julie Hedlund Sept. 14, 2017

Sept. 14, 2017

Dear GNSO Review Working Group members, Please see below the action items and discussion notes captured by staff from the meeting on 14 September. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/display/GRWG/2017. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 24 September Action Items: Timeline: Add OEC and GNSO Council Updates to the calendar. (DONE – See attached.) OEC/GNSO Council Report: Staff to provide a draft for review at the meeting on 28 September. Recommendation 6: Combine with charters for recommendations 33 and 36 that also are pending the recommendations from the Work Stream 2 Subgroup on Diversity. Determine if any aspects of the recommendations can be extracted and marked as completed. Recommendations 26-29: Resend the charter to the list for review and discussion. Notes: 1. Update on Consensus Call on Charter for Recommendation 31 – Ends COB 25 September: Recommendation 31 was put for review for 1 week - no comments were submitted. Consensus call began on Monday, 11 September, and will run through until 25 September - no comments made so far. If no comments or objections are submitted, the charter for the implementation of Recommendation 31 will be considered approved by full consensus. 2. Timeline/Status and Update to OEC/GNSO Council: Updates to the GNSO Council and the Board OEC planned for ICANN 60. WG essentially complete with Phase 1, and beginning Phase 2 (high-priority recommendations). WG slightly behind expected/suggested timeline - timeline was meant to provide guidance, but was expected to not be met in the event that implementation delays arose. Some Phase 1 recommendations deferred to Phase 2. List of recommendations completed in Phase 1 listed on Timeline slide 1. Recommendation 18 deferred from Phase 1 to Phase 2 - awaiting advisory. Recommendation 33 is pending the results the WS2 Subgroup on Diversity Recommendations 25 - 29 all concern SOIs for community members, currently on the WG agenda. Updates to the Board OEC are meant to be provided twice/year - next one scheduled at, or immediately prior to ICANN60 - staff will prepare a draft report, which should be reviewed within the next week - reports should be ready by mid-October 2017, to be circulated to the OEC and GNSO Council prior to the updates at ICANN60. Same report drafted for the OEC can be used for the update to the GNSO Council, likely to take place at the GNSO Council public meeting at ICANN 60. OEC support staff has provided a template to be used to complete the update report - report is meant to indicate the extent to which progress has been made, and any budget considerations that are required, what items have not been completed + expected completion dates and budgetary implications. Information required in the update reports are already captured in the staff-prepared implementation plan - will input this information in the OEC template. Reports need to be thorough enough to provide the OEC and the GNSO Council with the information required for them to understand the progress of the WG so far, and expected timeline for completion of outstanding tasks. Details available on WG wiki - can be linked to in the update reports. Dependency of recommendations 10 and 11 on work done by new gTLD Sub-Pro on outcome/report of the facilitated session for that PDP at ICANN 59 - report is being reviewed by the PDP WG leadership, and once shared, will be available to the GNSO Review WG - expected within the next few weeks. 3. Begin discussion on Recommendation 6: Progress on this recommendation (similar to recommendation 6) is dependent on the progress made on the CCWG-ACCT WS2 Sub Group on Diversity, specifically, their recommendations. Data protection/privacy requirements by GDPR scheduled to take effect in May 2018 may play a role in what data being recommended for collection will be permissible for collection and publication. Diversity subgroup is going through a second reading of its recommendations in two weeks. If approved it will be moved to public comments. Includes recommendations about data collection, metrics, and SO/AC groups. It will apply to the GNSO if it is approved as recommended. Timeline: Second reading in CCWG and if approved then staff will prepare it for public consultation for 40 days. Depending on comments the Subgroup may revise the recommendations. Final is sent to the full CCWG, which has its own timeline to check the consistency among the subgroup. Possibly done by ICANN61. Link in the charter to the work of the subgroup and indicate a timeline for completion. Note also that the WG could adopt the recommendations and definition of diversity. As noted by staff, GNSO WGs already publish statistics on WG member participation in WGs - suggestions that elements on diversity in recommendations 6, 33 and others (26-29) could be consolidated to clarify dependencies on outcome of the CCWG-ACCT WS2 Sub Group on Diversity. Language exists in the recommendation 6 Charter on mentions of diversity in GSNO SG/C Charters/Bylaws - discussions in other groups, such as SSAC also exist, but different stakeholders recognize that there is ongoing work in WS2 CCWG-ACCT, and are also awaiting the outcomes there to not duplicate efforts.

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Recordings, Attendance & AC Chat from GNSO Review WG call on Thursday, 14 September 2017 at 12:00 UTC
by Nathalie Peregrine Sept. 14, 2017

Sept. 14, 2017

Dear all, Please find the mp3, attendance and chat below for the GNSO Review Working Group held on Thursday, 14 September 2017 at 12:00 UTC. Mp3: http://audio.icann.org/gnso/gnso-review-14sep17-en.mp3 AC Recording: https://participate.icann.org/p7ohjjqbxn3/<https://participate.icann.org/p7ohjjqbxn3/?OWASP_CSRFTOKEN=896f95e112d5b2ad…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> Mailing list archives: http://mm.icann.org/pipermail/gnso-review-wg/ Wiki agenda page: https://community.icann.org/x/vAghB Attendance Members: Sara Bockey (RrSG Alternate) Rafik Dammak (NCSG Primary) Wolf-Ulrich Knoben (ISPCP Primary) Lawrence Olawale-Roberts (BC Primary) Participants: Kris Seeburn (NCUC – Participant) Apologies: Jennifer Wolfe (RySG Primary) ICANN staff: Julie Hedlund Amr Elsadr Marika Konings Nathalie Peregrine ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Nathalie ------------------------------- Adobe Connect chat transcript for 14 September 2017 Terri Agnew: Welcome to the GNSO Review Working Group Meeting on Thursday, 14 September 2017 at 12:00 UTC for 60 minutes. Terri Agnew:agenda wiki page: https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_… Krishna Seeburn - Kris:i did get a plugin notice... Krishna Seeburn - Kris:yep Krishna Seeburn - Kris:me i did Sara Bockey:My plug in updated a few weeks ago Krishna Seeburn - Kris:just a question when do we need to complete them? Krishna Seeburn - Kris:it seems people are slowly losing interest and the most i've seen is on the new gtld consequent procedures..... Krishna Seeburn - Kris:totally agree Krishna Seeburn - Kris:it would help Nathalie Peregrine:Lawrence Owalale Roberts has joined the call. Krishna Seeburn - Kris:does the board need a detailed report or sumarrised one Lawrence:sorry for joining in late I was waiting for a dialout as my internet connection won't be stable as am on a trip Krishna Seeburn - Kris:ok thanks...very much Krishna Seeburn - Kris:very good Krishna Seeburn - Kris:i agree it might take time.... Amr Elsadr:May 2018 Sara Bockey:May 28,2018 Amr Elsadr:on GDPR. Krishna Seeburn - Kris:may 2018 Krishna Seeburn - Kris:personal and private information needs personal consensus and should clearly state what is the use for that information and who will have access any third aprties etc., Amr Elsadr:If I'm not mistaken, the WS2 Sub Group on Diversity working document also contains a draft definition for "diversity", which may be found to be helpful for this WG. Rafik:the report sent for CCWG https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_do… Rafik:it includes elemts of diversity Amr Elsadr:Right, Rafik. Thanks. Krishna Seeburn - Kris:Did we receive any views for the WG on GDPR? Amr Elsadr:Apologies, Kris..., not clear on what you are asking. Are you referring to this WG or the Next-Gen RDS? Rafik:CCWG will end by next june and all its recommendations should be ready before for chartering organizations approval Krishna Seeburn - Kris:@julie that would make sense and helpful to move things forward Krishna Seeburn - Kris:yes ALAC is also doing same true Krishna Seeburn - Kris:thnaks bye Rafik:bye all Sara Bockey:thanks

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Agenda and Materials for GNSO Review WG Call on 14 September 2017
by Julie Hedlund Sept. 12, 2017

Sept. 12, 2017

Dear GNSO Review Working Group members, Please see the draft agenda below and attached materials for the meeting on Thursday, 14 September at 1200 UTC. For the latest status see: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Draft Agenda: Review agenda SOIs Update on Consensus Call on Charter for Recommendation 31 – Ends COB 25 September Discuss Timeline/Status and Update to OEC/GNSO Council Begin discussion on Recommendation 6 Begin discussion on Recommendations 26-29, time permitting Meeting Schedule: Next meeting 28 September AOB Best regards, Julie Julie Hedlund, Policy Director

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CONSENSUS CALL: Recommendation 31 Implementation Charter
by Julie Hedlund Sept. 11, 2017

Sept. 11, 2017

Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendation 31. As noted in the attached charter, this is the recommendation for implementation: “That the GAC-GNSO Consultation Group on GAC Early Engagement in the GNSO Policy Development Process continue its two work streams as priority projects. As a part of its work it should consider how the GAC could appoint a non-binding, non-voting liaison to the Working Group of each relevant GNSO PDP as a means of providing timely input.” Previously, Working Group members were requested to review the revised charter by COB Friday, 08 September. No comments were received during the review period, so staff is circulating the final version of the charter for a two-week Consensus Call to end on Monday, 25 September. Best regards, Julie Julie Hedlund, Policy Director

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CLOSED-CONSENSUS CALL: Recommendation 30 Implementation Charter
by Julie Hedlund Sept. 1, 2017

Sept. 1, 2017

Dear GNSO Review Working Group members, This Consensus Call below closed on 31 August and no objections were received. As there were no objections the implementation of Recommendation 30 is considered agreed by full consensus. See the latest status at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Best regards, Julie Julie Hedlund, Policy Director From: <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, August 28, 2017 at 11:23 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER-CONSENSUS CALL: Recommendation 30 Implementation Charter Dear GNSO Review Working Group members, Per the action items and notes below from the call on 17 August, this is a Consensus Call for the GNSO Review Implementation Charter for Recommendation 30. As noted in the attached charter, this is the recommendation for implementation: “That the GNSO develop and implement a policy for the provision of administrative support for Stakeholder Groups and Constituencies; and that Stakeholder Groups and Constituencies annually review and evaluate the effectiveness of administrative support they receive.” Following the discussion on the call on 17 August and per the Working Group’s direction staff have accepted the changes and are circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 31 August. Best regards, Julie Julie Hedlund, Policy Director Action Items/Discussion Notes 17 August Action Items: Recommendation 30: Staff will finalize the charter and send it out for a two-week consensus call; Recommendation 31: Staff will incorporate suggested changes based on the discussion on the 17 August call and send the revised version out for further review and discussion; Recommendations 26/27/28/29: Staff will prepare a draft charter; Recommendation 6: Staff will prepare a draft charter; Timeline: Staff will update the timeline for discussion at the call on 31 August; Meeting/Update at ICANN60: Staff will send a note to the list indicating that there will be a regularly scheduled meeting the week before ICANN60 so unless there are objections the suggestion is to not meet in person at ICANN60 as there will likely be conflicts; staff will request a slot in the GNSO Council schedule for an update from the WG on its progress. Notes: 1. Recommendation 30: -- Determined that the first part has been done -- the so-called “policy.” -- There is a process available in order where the different groups can rely on. -- Community budget requests can be found here: https://community.icann.org/x/lgSuAg for those interested. -- Decisions for FY2017 are posted here: https://community.icann.org/x/3hCOAw 2. Recommendation 31: -- Either we say this will not be possible or suggest an alternative approach. -- It is really important to find some negotiated way to have GAC involvement, even if an informal role. Need to re-write this recommendation to allow informal involvement. Might agree to observer status. -- The Consultation Group included the GNSO and the GAC. What are we trying to accomplish? A GAC representative cannot represent the whole view of the GAC. -- Action: Revise the charter to note that the GNSO-GAC Consultation Group has completed its work, note its recommendations and that GAC members cannot act as even informal liaisons, and offer ways that the GAC can become involved (Work Track 5). Include justification for revising the recommendation. >From the chat: Marika Konings: Do note that this is an issue that was also considered by the GAC-GNSO Consultation Group. The GAC is of the view that no one, apart from the GAC Chair, can represent the GAC and as such they are not willing to appoint liaisons to other SO/ACs or WGs. Marika Konings: it may be worth asking the question again to meet this recommendation, but the response will likely be along similar lines, unless perspectives have changed in the meantime.... Marika Konings: Maybe it is a question for the GAC to see what they would consider feasible and practical as they do seem to want to be more actively engaged in PDPs? Krishna Seeburn (Kris): We can still recommend for informal.... Rafik: @marika a question already asked several times to GAC I think :) Krishna Seeburn (Kris): i thnink observer status could work Pascal Bekono: Could you define 4. "Options" ??? Marika Konings: @Rafik - yes, but maybe one day the response is different, and in any case, I don't think this group can decide on what the GAC should be doing or providing, without their agreement ;-) 3. Meeting Slot at ICANN60/GNSO Update: -- How does that fit with our usual schedule? -- We do need to deliver a report to the GNSO. Staff will request a slot. -- Action: Staff will determine where we are in the schedule and if it is an off week suggest not holding a F2F meeting. Staff will request a slot for an update to the GNSO.

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FOR REVIEW: Recommendation 31 Revised Implementation Charter
by Julie Hedlund Aug. 31, 2017

Aug. 31, 2017

Dear GNSO Review Working Group members, Please review the attached revised GNSO Review Implementation Charter for Recommendation 31 in Word and PDF. As noted in the attached charter, this is the recommendation for implementation: “That the GAC-GNSO Consultation Group on GAC Early Engagement in the GNSO Policy Development Process continue its two work streams as priority projects. As a part of its work it should consider how the GAC could appoint a non-binding, non-voting liaison to the Working Group of each relevant GNSO PDP as a means of providing timely input.” Working Group members are requested to respond to this review in one week, by COB Friday, 08 September. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director

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Update: Agenda and Materials for GNSO Review WG Call on 31 August 2017
by Julie Hedlund Aug. 30, 2017

Aug. 30, 2017

Dear GNSO Review Working Group members, Staff have identified some additional suggested changes to the Draft Charter for the implementation of Recommendation 31. The revised version is attached for your review and for discussion during the meeting on 31 August. Best regards, Julie Julie Hedlund, Policy Director From: <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, August 28, 2017 at 11:50 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] Agenda and Materials for GNSO Review WG Call on 31 August 2017 Dear GNSO Review Working Group members, Please see the draft agenda below and attached materials for the meeting on Thursday, 31 August at 1200 UTC. Draft Agenda: Review agenda SOIs Update on Consensus Call on Charter for Recommendation 30 – Ends COB 31 August Discuss Timeline/Status Continue discussion on Charter for Recommendation 31 (now in Phase II, carried over from Phase I) Begin discussion on Recommendation 6 Begin discussion on Recommendations 26-29, time permitting Meeting Schedule: Next meeting 14 September (note new date/rotation) AOB Best regards, Julie Julie Hedlund, Policy Director

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