- Gnso-review-wg - lists.icann.org

CONSENSUS CALL: Recommendations 6, 33, 35, and 36 Implementation Charter
by Julie Hedlund June 7, 2018

June 7, 2018

Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 6, 33, 35, and 36, per the action items from the meeting on 07 June (see below). The redlines in the document reflect the agreed-upon changes during the meeting. As noted in the attached charter, these are the recommendations for implementation: Recommendation 6: That the GNSO record and regularly publish statistics on Working Group participation (including diversity statistics). Recommendation 33: That Stakeholder Groups, Constituencies, and the Nominating Committee, in selecting their candidates for appointment to the GNSO Council, should aim to increase the geographic, gender and cultural diversity of its participants, as defined in ICANN Core Value 4 [now Core Value 2]. Recommendation 35: That the GNSO Council establish a Working Group, whose membership specifically reflects the demographic, cultural, gender and age diversity of the Internet as a whole, to recommend to Council ways to reduce barriers to participation in the GNSO by non- English speakers and those with limited command of English. Recommendation 36: That, when approving the formation of a PDP Working Group, the GNSO Council requires that its membership represent as far as reasonably practicable the geographic, cultural and gender diversity of the Internet as a whole. Additionally, that when approving GNSO Policy, the ICANN Board explicitly satisfy itself that the GNSO Council undertook these actions when approving the formation of a PDP Working Group. Staff is circulating the revised version of the charter for a two-week Consensus Call to end on Thursday, 21 June 2018. If there are no objections the recommendation will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director Action Items GNSO Review Working Group Meeting on Thursday, 07 June 2018 at 13:00 UTC Status of two-week review of implementation charter for recommendations 6, 33, 35 and 36 on Diversity and subsequent discussion: Action Item 1: Staff will accept current changes and add text to clarify the relationship between the implementation of the GNSO Review recommendations and CCWG-Accountability Recommendations. Action Item 2: Staff will open a two week consensus call today on the revised implementation Charter. Preparation for Update to OEC and GNSO Council at ICANN62 – Draft Report and Slides: Action Item 3: Staff will include language about the relationship between implementation of GNSO Review recommendations and CCWG-Accountability recommendations in the report to the OEC. Where there is discussion of these recommendations, the text should also reflect this issue (page 12 of the report). Indicate that the recommendations are considered implemented and will be augmented with the implementation of the CCWG-Accountability recommendations. Action Item 4: Update slide 4 of the presentation removing text anticipating consensus approval of implementation charters for recommendations 6, 33, 35 and 36. Adjust text to reflect discussion on the relationship between implementation of GNSO Review Recommendation and CCWG-Accountability recommendations.

1 0

Recordings, Attendance & AC Chat | GNSO Review WG Call | Thursday, 07 June 2018 at 13:00 UTC
by Andrea Glandon June 7, 2018

June 7, 2018

Dear All, Please find the MP3, AC Recording and attendance below and AC chat attached for the GNSO Review Working Group held on Thursday, 07 June 2018 at 13:00 UTC. MP3: https://audio.icann.org/gnso/gnso-review-07jun18-en.mp3 <https://urldefense.proofpoint.com/v2/url?u=https-3A__audio.icann.org_gnso_g…> AC Recording: https://participate.icann.org/p15h1zdus4q/<https://participate.icann.org/p15h1zdus4q/?OWASP_CSRFTOKEN=10f21ca053bd9afd…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> Mailing list archives: http://mm.icann.org/pipermail/gnso-review-wg/ Wiki agenda page: https://community.icann.org/x/zCQFBQ Attendance Members: Wolf-Ulrich Knoben (ISPCP Primary) Rafik Dammak (NCSG Primary) Lawrence Olawale-Roberts (BC Primary) Participants: None On Audio Only: None Apologies: Jennifer Wolfe (RySG Primary) Sara Bockey (RrSG Primary) Lori Schulman (IPC Primary) ICANN Staff: Emily Barabas Berry Cobb Marika Konings Julie Hedlund Andrea Glandon **Please let me know if your name has been left off of the list** Thank you. Kind Regards, Andrea Glandon

1 0

Actions/Discussion Notes for GNSO Review WG Meeting on 07 June 2018
by Julie Hedlund June 7, 2018

June 7, 2018

Dear GNSO Review Working Group members, Please see below the action items and discussion notes captured by staff from the meeting on 07 June 2018. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/display/GRWG/2018. Please note that there is a placeholder on the calendar for the next meeting on 21 June at 1300 UTC, but the meeting will be canceled if it is not needed. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 07 June 2018 at 13:00 UTC Action Items: Status of two-week review of implementation charter for recommendations 6, 33, 35 and 36 on Diversity and subsequent discussion: Action Item 1: Staff will accept current changes and add text to clarify the relationship between the implementation of the GNSO Review recommendations and CCWG-Accountability Recommendations. Action Item 2: Staff will open a two week consensus call today on the revised implementation Charter. Preparation for Update to OEC and GNSO Council at ICANN62 – Draft Report and Slides: Action Item 3: Staff will include language about the relationship between implementation of GNSO Review recommendations and CCWG-Accountability recommendations in the report to the OEC. Where there is discussion of these recommendations, the text should also reflect this issue (page 12 of the report). Indicate that the recommendations are considered implemented and will be augmented with the implementation of the CCWG-Accountability recommendations. Action Item 4: Update slide 4 of the presentation removing text anticipating consensus approval of implementation charters for recommendations 6, 33, 35 and 36. Adjust text to reflect discussion on the relationship between implementation of GNSO Review Recommendation and CCWG-Accountability recommendations. Notes: 1. Review agenda/SOIs: No updates. 2. Status of Consensus Call for implementation charters for recommendations 26, 27, 28, and 29 closing on 07 June: -- Focuses on Stakeholder Group and Constituency Membership and SOIs. -- No comments received so far -- If no comments or objections are received by EOD today, the charter will be deemed to be approved by full consensus. 3. Status of two-week review of implementation charter for recommendations 6, 33, 35 and 36 on Diversity and subsequent discussion: -- This was sent out for review two weeks ago with all changes based on discussion on the call two weeks ago. -- Suggested implementation for recommendation 6 is updated. Note added to the fact that publication of statistics may be subject to GDPR requirements. -- On page 3, text added on definition of cultural diversity. -- Additional reference and link added top of page 4. -- Recommendations 33 and 36 - edits to text on page 6 with respect to diversity on the NomCom. -- WG determination on recommendation 6 (page 8) - text added that implementation of recommendations may be subject to GDPR. -- Additional text regarding the NomCom added determination on page 9. -- Determination regarding recommendation 35 (page 9-10) - text indicating that work of the CCWG-Accountability on diversity addresses this recommendation. -- If no comments are received, staff will send this revised implementation charter out for a two week consensus call. -- We need to indicated to what extent the WG things that recommendations have been implemented as a result of the work in the CCWG-Accountability. Do we consider the recommendations fully implemented in light of the work that has been done and is anticipated. Or is there additional parallel work that this group is undertaking. -- When we conclude, the status of the implementation must be clear. -- Text currently indicates that the work is implemented as a result of work in the CCWG-Accountability. It is possible that this text needs to be further clarified. -- We need to make more clear that while a piece of this recommendation is addressed by data already published, these statistics don't explicitly address diversity of a WG. These could be modified if the CCWG-Accountability are approved. -- Where CCWG-Accountability recommendations are referenced and the WG considered in line with the CCWG-Accountability recommendations, what does this mean for the implementation of the GNSO review recommendations. -- Elements of the implementation are often only partly addressed by the CCWG-Accountability. -- CCWG recommendations 2-5 on SO/AC groups and diversity go beyond what the GNSO Review recommendation 36 include. Many of the processes and procedures that currently exist already capture some of these elements. If CCWG-Accountability recommendations are implemented, the measures will go beyond what the GNSO Review recommendations include. -- Recommendation 3, 33,and 36 similarly are partially addressed by work that has already taken place. -- If we need to wait for the CCWG-Accountability recommendations to be approved, and if their implementation is tied to the GNSO Review recommendations, the GNSO Review will not be able to wrap up its work by the target date. -- Can we say that the GNSO Review recommendations are implemented and then say that the implementation will be supplemented once the CCWG-Accountability recommendations are implemented. -- Perhaps it is the role of the GNSO Review to look at what has happened and what is coming and do a gap analysis. GNSO Review work may be a matter of laying the groundwork for CCWG-Accountability recommendations implementation. -- This is a common challenge in ICANN that efforts overlap because the timeframe for each project is long and we don't want to duplicate efforts. -- We can ask the OEC for feedback if needed. -- We don't want to extend the work of this group, but we do need to be able to answer questions if they come up. -- In the charter, we should make clearer how the WG is treating these recommendations. It is a good idea to seek OEC feedback, as well. -- It would seem redundant or even possibly inconsistent to do an implementation of a few specific elements when the CCWG-Accountability will address broader issues in a more comprehensive way. This is something we can flag to the OEC. 4. Preparation for Update to OEC and GNSO Council at ICANN62 – Draft Report and Slides: -- Staff would like to finalize the text of the report today if possible. -- Staff will edit text related to implementation charters for recommendations 6, 33, 35 and 36 to clarify how the WG views the relationship of these recommendations and the CCWG-Accountability recommendations. -- In addition to this report, we will need to do a Final Report. -- We will want to see if there is a response from the Council or the OEC on the report that will be delivered shortly. -- This report may be modified to serve as the Final Report. -- The Council will need to consider a motion indicating that the recommendations have been implemented. -- Following the Council vote, the WG can deliver the Final Report referencing the Council resolution. -- Slides have been prepared - this will be on the GNSO Council agenda. It is not clear yet if the OEC will require a presentation. Staff is coordinating with OEC support staff. -- Slide 4 will be updated following the above discussion and text will be removed anticipating consensus on recommendations on 21 June. Information about this consensus call can be added before Panama if the implementation charter is approved. 5. Next Meeting: 21 June 1300 UTC – cancel due to travel for ICANN62? -- This meeting is likely not needed but will remain on the calendar as a placeholder. -- The group will check in a few days before the scheduled meeting to see if the WG needs to meet. 6. AOB: None

1 0

ICANN62: GNSO Sessions How to Get Organized and Remote Participation Details
by Nathalie Peregrine June 6, 2018

June 6, 2018

Dear all, The one-stop wiki page for all your Remote Participation queries is now available. This wiki page covers remote participation details for all GNSO open and public meetings. In addition to this, ICANN meetings’ team has put together an updated ICANN meeting website which allows you to download all GNSO-related meetings to your inbox calendar in one go. 2 LINKS TO BOOKMARK NOW: ICANN62 Meeting Schedule<https://62.schedule.icann.org/> GNSO Remote Participation wiki page<https://community.icann.org/x/6QQFBQ> Step 1 – Create a profile and your personalized ICANN62 schedule Go to the Meeting Schedule webpage and create a profile and login. Every session on the schedule can be selected and added to your individual schedule by clicking the Add box to the bottom right of each meeting, this adds it to your individual schedule which you can then email to yourself or add to your calendar. See next step. Step 2 - There are two ways to import your schedule into Outlook: once you’ve added all your chosen meetings to “My Schedule” go to Export. 1. Importing creates a one-time snapshot of your schedule and copies it into Outlook. If you subsequently make changes to your Pathable calendar, they will not be reflected in Outlook. 2. Subscribing creates a live feed of your schedule in Outlook. Outlook checks for changes every few hours and updates your calendar appropriately. * For Outlook calendars: http://support.pathable.com/knowledgebase/articles/81449-moving-your-schedu…<https://urldefense.proofpoint.com/v2/url?u=http-3A__support.pathable.com_kn…> * For Google calendars: http://support.pathable.com/knowledgebase/articles/1313-moving-your-schedul…<https://urldefense.proofpoint.com/v2/url?u=http-3A__support.pathable.com_kn…> Step 3 All Adobe Connect rooms (which can be found on the session information on the Meeting Schedule<https://62.schedule.icann.org/> and on the GNSO Remote Participation wiki page<https://community.icann.org/x/6QQFBQ>) will provide audio streaming only Adobe Connect room microphones will not be enabled. If you cannot join an Adobe Connect room for a session, and will need to dial in with your phone, please refer to the GNSO Remote Participation wiki page<https://community.icann.org/x/6QQFBQ> for the audio pass codes and dial in numbers. Please also follow the previous steps if you wish to take part in the session over the phone. Step 4 Please download the mobile app by searching for “ICANN62” in your app stores. Nathalie Peregrine and Terri Agnew will be onsite in Panama to assist you directly. For all GNSO meeting related queries (RP or others), please email us at: gnso-secs(a)icann.org<applewebdata://FB60497E-61D8-4FE9-BF9C-EB238191E416/gnso-secs@icann.org> and we will be more than happy to assist! Kind regards, GNSO SO/AC Support team Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

1 0

Agenda & Materials for GNSO Review WG Meeting on 07 June 2018
by Julie Hedlund June 5, 2018

June 5, 2018

Dear GNSO Review Working Group members, Please see below the draft agenda for the meeting on Thursday, 07 June at 13:00 UTC. Please also see the attached materials and the action items below with updates from the previous meeting. Draft agenda: Review agenda/SOIs Status of Consensus Call for implementation charters for recommendations 26, 27, 28, and 29 closing on 07 June Status of two-week review of implementation charter for recommendations 6, 33, 35 and 36 on Diversity and subsequent discussion Preparation for Update to OEC and GNSO Council at ICANN62 – Draft Report and Slides Next Meeting: 21 June 1300 UTC – cancel due to travel for ICANN62? AOB Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. (DONE) Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. (DONE) Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. (DONE)

1 0

Re: [Gnso-review-wg] [Ext] Re: REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report
by Julie Hedlund May 31, 2018

May 31, 2018

Many thanks Sara! Best, Julie From: Sara Bockey <sbockey(a)godaddy.com> Date: Thursday, May 31, 2018 at 4:44 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Ext] Re: [Gnso-review-wg] REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report Thanks, Julie. Looks good to me. Sara sara bockey sr. policy manager | GoDaddy™ sbockey(a)godaddy.com 480-366-3616 skype: sbockey This email message and any attachments hereto is intended for use only by the addressee(s) named herein and may contain confidential information. If you have received this email in error, please immediately notify the sender and permanently delete the original and any copy of this message and its attachments. From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 31, 2018 at 12:15 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the attached GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons… [community.icann.org] Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 25, 2018 at 10:20 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per Action Item 3 below, please see the attached GNSO2 Review Implementation Status Report in Word and PDF for your review. This report is required to be provided to the ICANN Board of Directors Operational Effectiveness Committee (OEC) at ICANN62. The deadline for submitting this report to the OEC is Friday, 08 June. Please review this report and send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons… [community.icann.org] Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

1 0

REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the attached GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 25, 2018 at 10:20 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per Action Item 3 below, please see the attached GNSO2 Review Implementation Status Report in Word and PDF for your review. This report is required to be provided to the ICANN Board of Directors Operational Effectiveness Committee (OEC) at ICANN62. The deadline for submitting this report to the OEC is Friday, 08 June. Please review this report and send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

2 1

SLIDES FOR REVIEW: GNSO2 Review Implementation Status Report
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Please see the attached draft slides for your review to present to the OEC and the GNSO Council along with the GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 31, 2018 at 3:17 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Zip Removed] [Gnso-review-wg] REMINDER FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the attached GNSO2 Review Implementation Status Report. Please send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, May 25, 2018 at 10:20 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: GNSO2 Review Implementation Status Report Dear GNSO Review Working Group members, Per Action Item 3 below, please see the attached GNSO2 Review Implementation Status Report in Word and PDF for your review. This report is required to be provided to the ICANN Board of Directors Operational Effectiveness Committee (OEC) at ICANN62. The deadline for submitting this report to the OEC is Friday, 08 June. Please review this report and send any comments to the list in advance of the next Working Group meeting on Thursday, 07 June at 1300 UTC. For a detailed status of the work of this Working Group see the wiki at: https://community.icann.org/display/GRWG/Status+of+Draft+Documents+and+Cons…. Thank you very much for your assistance. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

1 0

REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 6, 33, 35, & 36
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Per the message below, this is a reminder to review the implementation charter for recommendations 6, 33, 35, & 36. Working Group members are requested to respond to this review in one week, by COB Wednesday, 06 June. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 24, 2018 at 2:32 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 6, 33, 35, & 36 Dear GNSO Review Working Group members, Per the action items and notes below from the call on 24 May, please review the attached final draft GNSO Review Implementation Charter for Recommendations 6, 33, 35, & 36 in Word and PDF. The redlines reflect the revisions noted in the discussion on today’s call, as well as some corrections. As noted in the attached charter, these are the recommendations for implementation: Recommendation 6: That the GNSO record and regularly publish statistics on Working Group participation (including diversity statistics). Recommendation 33: That Stakeholder Groups, Constituencies, and the Nominating Committee, in selecting their candidates for appointment to the GNSO Council, should aim to increase the geographic, gender and cultural diversity of its participants, as defined in ICANN Core Value 4 [now Core Value 2]. Recommendation 35: That the GNSO Council establish a Working Group, whose membership specifically reflects the demographic, cultural, gender and age diversity of the Internet as a whole, to recommend to Council ways to reduce barriers to participation in the GNSO by non- English speakers and those with limited command of English. Recommendation 36: That, when approving the formation of a PDP Working Group, the GNSO Council requires that its membership represent as far as reasonably practicable the geographic, cultural and gender diversity of the Internet as a whole. Additionally, that when approving GNSO Policy, the ICANN Board explicitly satisfy itself that the GNSO Council undertook these actions when approving the formation of a PDP Working Group. Working Group members are requested to respond to this review in two weeks, by COB Wednesday, 06 June. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC Action Items: Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June. Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call. Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters. If none are received the recommendations will be considered approved by full consensus. 3. Status of Update to the GNSO Council: -- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May. -- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update. 4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity -- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom? Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council. -- Staff will check with the NomCom on their review and also revise the charter. >From the chat: -- from Marika Konings to All Participants: 'suggestions' maybe? -- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review? -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the board itself give input to nomcom every year about the expectation for those to be appointed to the board -- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable. -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes -- from Rafik Dammak to All Participants: @Marika but I dont think we responded formally in last years? -- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this. -- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful -- The term “cultural diversity” is not clearly defined. The element was outlined in the Sub Group on Diversity in Work Stream 2. Staff will reference that terminology. -- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations. The public comment forum closed on 11 May, but the report of public comments has not been posted. -- In the discussion between the CCWG and Board that these recommendations are not contentious. -- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR. -- Staff will revise the charter and send it to the WG for a two-week review. >From the chat: -- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes -- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information? -- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy -- from Rafik Dammak to All Participants: maybe asking the data protection officer? 5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR -- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017. -- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR. -- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR. -- No change have been made to the WG determination section with respect to implementation. -- Staff will send the final charter to the WG for a two-week consensus call. 6. Preparation for Update to OEC and GNSO Council at ICANN62 -- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months. -- The last update to the OEC was at ICANN60. The next update is due for ICANN62. -- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June. -- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council 7. AOB: None.

1 0

REMINDER-CONSENSUS CALL: Recommendations 26, 27, 28, & 29 Implementation Charter
by Julie Hedlund May 31, 2018

May 31, 2018

Dear GNSO Review Working Group members, Per the message below, this is a reminder of the Consensus Call for the implementation charter for recommendations 26, 27, 28, & 29. Staff is circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 07 June 2018. If there are no objections the recommendations will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 24, 2018 at 1:44 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] CONSENSUS CALL: Recommendations 26, 27, 28, & 29 Implementation Charter Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 26, 27, 28, & 29, per the action items below from the meeting on 24 May. It was noted during the meeting that the only changes were to reflect the actions taken by ICANN relating to GDPR compliance. The text of the charter including the Working Group Determination section with implementation guidance remains unchanged from the text agreed to by the Working Group last November 2017. As noted in the attached charter, these are the recommendations for implementation: Recommendation 26: That GNSO Council members, Executive Committee members of Stakeholder Groups and Constituencies and members of Working Groups complete and maintain a current, comprehensive Statement of Interest on the GNSO website. Where individuals represent bodies or clients, this information is to be posted. If not posted because of client confidentiality, the participant’s interest or position must be disclosed. Failing either of these, the individual not be permitted to participate. Recommendation 27: That the GNSO establish and maintain a centralized publicly available list of members and individual participants of every Constituency and Stakeholder Group (with a link to the individual’s Statement of Interest where one is required and posted). Recommendation 28: That section 6.1.2 Membership of Chapter 6.0 Stakeholder Groups and Constituencies: Operating Principles and Participation Guidelines of the GNSO Operating Procedures be revised to clarify that key clauses are mandatory rather than advisory, and to institute meaningful sanctions for non-compliance where appropriate. Recommendation 29: That Statements of Interest of GNSO Council Members and Executive Committee members of all Stakeholder Groups and Constituencies include the total number of years that person has held leadership positions in ICANN. Staff is circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 07 June 2018. If there are no objections the recommendations will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director

1 0