March 2018 - Gnso-rpm-documents

Proposed next steps for URS Documents Sub Team (RPM Working Group)
by Mary Wong April 5, 2018

April 5, 2018

Hello Brian and everyone, I’m following up generally and in response to Brian’s question below, with apologies for the delay as staff supporting all three URS sub teams reviewed where each sub team is on its work, and we wanted also to touch base with Rebecca. It seems that while Rebecca’s research is moving along, it may be another couple of weeks before an initial data set can be shared. With that in mind, staff would like to suggest to this Sub Team that: * The Sub Team proceed to review the 14 appeals cases in the meantime. In this regard, Berry is putting together a tabular framework where data on each of these 14 cases can be inputted (e.g., dates, domain(s) at issue, parties, response grounds, outcome etc.). In fact, given that there are only 14 cases (all filed so far with FORUM), Berry will likely be able to do the inputting at the same time and have a completed document for you all to look at by the end of next week. Would you like him to proceed accordingly, or do you prefer that 1 or perhaps 2 volunteers from the Sub Team do this? * In either case, staff proposes that the data inputting work be done in the course of next week, such that a document can be circulated to the Sub Team in time for a Sub Team call on Wednesday 11 April. On that call, the Sub Team can discuss the data results with a view toward reporting back to the full Working Group (based on the work being done in the other two URS Sub Teams, staff anticipates that a full Working Group meeting can be held as early as 18 April, though we will first consult with the Working Group co-chairs to seek their views and preferences). As the other two URS Sub Teams will be finalizing and sending out questions to practitioners and the URS providers, this Sub Team will then have a little time to complete the various other case reviews in a timeframe that comports with Rebecca’s initial data analysis. In other words, following the review of the 14 appeals cases, the Sub Team may choose to proceed with the 58 cases where the respondent prevailed with Rebecca’s research filling in the rest of the 250 cases where a response was received. We hope this is helpful. Please let us know what you think, or if you have additional suggestions. Thanks and cheers Mary, Julie, Ariel & Berry From: "BECKHAM, Brian" <brian.beckham(a)wipo.int> Date: Saturday, March 24, 2018 at 12:40 To: Mary Wong <mary.wong(a)icann.org>, "gnso-rpm-documents(a)icann.org" <gnso-rpm-documents(a)icann.org> Subject: [Ext] Re: FOR REVIEW: Updated Consolidated URS table of data sources and questions Thanks, as ever, Mary for keeping us on track. As we seem to have only a limited set of appeals, and not to take away from Rebecca's work, I would actually rather that this subteam (also) look at those cases (including so as to form its own views on the relevant data points to be ascertained). Have those appeals cases been flagged in (Barry's) spreadsheet already? Brian ________________________________ From: Gnso-rpm-documents <gnso-rpm-documents-bounces(a)icann.org> on behalf of Mary Wong <mary.wong(a)icann.org> Sent: Friday, March 23, 2018 12:22 AM To: gnso-rpm-documents(a)icann.org Subject: [Gnso-rpm-documents] FOR REVIEW: Updated Consolidated URS table of data sources and questions Dear URS Documents Sub Team members, Please find attached for your review an updated Consolidated URS Discussion Document, in which staff has updated the table where this Sub Team’s suggested data sources and questions (for Providers and Practitioners) are detailed. The staff updates concern only those additional suggestions that were made during the ICANN61 session where John McElwaine presented the Sub Team’s recommendations to the full Working Group – it is being circulated here to make sure that you are aware of, and do not have concerns about, the new edits. Please also let us know if we omitted anything inadvertently. Please note that, for ease of review, staff has accepted all changes that were made to the document up to ICANN61. The attachment therefore just shows what edits were made based on the ICANN61 discussions – however, let us know if you prefer it to remain a mark-up from the last few versions. NEXT STEPS FOR THE URS DOCUMENTS SUB TEAM: * There will not be a Sub Team meeting next week, as the Sub Team has now completed its initial tasks. * Staff has contacted Rebecca Tushnet and her research assistant, Alex Noonan, to find out the status of their research into all the URS cases. As you will recall, this Sub Team has volunteered to take on a review of a selected number of URS cases (e.g. Appeals) – staff anticipates that this task will not begin until we have heard from Rebecca and can have a good sense of how not to duplicate her work. * Staff will update the two previous documents we had prepared – these being the list of questions to be sent to the URS Practitioners and Providers Sub Teams for forwarding on to the identified URS practitioners and the three URS providers, as part of those Sub Team’s questions. We will send these updated documents to both Sub Teams before they meet again next week. Thanks and cheers Mary, Julie, Ariel & Berry World Intellectual Property Organization Disclaimer: This electronic message may contain privileged, confidential and copyright protected information. If you have received this e-mail by mistake, please immediately notify the sender and delete this e-mail and all its attachments. 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FOR REVIEW & DISCUSSION: List of questions for URS Practitioners suggested by URS Documents Sub Team
by Mary Wong March 28, 2018

March 28, 2018

Dear URS Practitioners Sub Team, Please find attached a list of questions from the URS Documents Sub Team, to be integrated into and sent with your final set of questions to the URS practitioners you’ve identified. Please let us know if any additional clarifying information or context is needed. Thank you. Cheers Mary, Julie, Ariel & Berry From: Gnso-rpm-practitioner <gnso-rpm-practitioner-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Tuesday, March 27, 2018 at 14:13 To: "gnso-rpm-practitioner(a)icann.org" <gnso-rpm-practitioner(a)icann.org> Subject: [Gnso-rpm-practitioner] REMINDER/TIME CHANGE: Actions/Notes/Agenda: RPM Sub Team for URS Practitioners call on Wednesday, 28 March 2018 17:00 UTC Dear all, Please see attached and on the wiki at https://community.icann.org/x/6gC8B the notes and transcript from the presentation from the Practitioners Sub Team on Sunday, 11 March at ICANN61. Please also see the following action items: Action Items: Finalize the questions and list of practitioners. Specifically: * Edit the questions to be more concise. Use radio buttons, etc. Use an online survey. * Think about a light version of the survey – such as the 10 most important questions. Based on last week’s discussion the action for the Sub Team is to revise the draft questions and finalize the list of practitioners. Thus, there is a need for at least one more meeting of the Sub Team, which is scheduled for the usual time of 17:00 UTC/13:00 EDT/10:00 PDT (NOTE TIME CHANGE FROM 18:00 UTC) on Wednesday, 28 March. Please see the draft agenda with links to the document for the meeting below. NOTE: Adobe Connect will not be available for the call. We will use PGI for the teleconference and we’ll ask Sub Team members to reference the attached documents, which also will be on the wiki agenda at: https://community.icann.org/display/RARPMRIAGPWG/Meetings+RPM+WG+Sub+Team+f…. Draft Agenda: 1. Review agenda; 2. Discussion on the questions for practitioners – See the Google Doc at: https://docs.google.com/document/d/1czGq3Y5Z1bVx1ys_MnfLkFE1S-_Dwc3kRzfrTpr… 3. Discussion of the list of practitioners and outreach proposals – See the Google Spreadsheet at: https://docs.google.com/spreadsheets/d/16oLCilkHRdNEp8H732S6z7KOLRY7xbW991q… 4. Next steps and timing of further meetings. Kind regards, Julie Julie Hedlund, Policy Director

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FOR REVIEW & DISCUSSION: List of URS Provider questions from URS Documents Sub Team
by Mary Wong March 28, 2018

March 28, 2018

Dear URS Providers Sub Team, Please find attached a Word document that lists all the suggested questions from the URS Documents Sub Team for sending to the three URS Providers, following integration into the list that your Sub Team is currently compiling. Please let staff know if there are any clarifying questions about the suggestions that you would like further information or context on. A note for the URS Documents Sub Team – staff has gone over the recording and transcript from the ICANN61 URS Providers’ presentation session, and as a result have inserted several questions regarding the continuing relevance and need for some of the original suggestions. Please review and let us know if you wish to delete or amend those questions. Thank you to both Sub Teams! Cheers Mary, Julie, Ariel & Berry

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FOR REVIEW: Updated Consolidated URS table of data sources and questions
by Mary Wong March 24, 2018

March 24, 2018

Dear URS Documents Sub Team members, Please find attached for your review an updated Consolidated URS Discussion Document, in which staff has updated the table where this Sub Team’s suggested data sources and questions (for Providers and Practitioners) are detailed. The staff updates concern only those additional suggestions that were made during the ICANN61 session where John McElwaine presented the Sub Team’s recommendations to the full Working Group – it is being circulated here to make sure that you are aware of, and do not have concerns about, the new edits. Please also let us know if we omitted anything inadvertently. Please note that, for ease of review, staff has accepted all changes that were made to the document up to ICANN61. The attachment therefore just shows what edits were made based on the ICANN61 discussions – however, let us know if you prefer it to remain a mark-up from the last few versions. NEXT STEPS FOR THE URS DOCUMENTS SUB TEAM: * There will not be a Sub Team meeting next week, as the Sub Team has now completed its initial tasks. * Staff has contacted Rebecca Tushnet and her research assistant, Alex Noonan, to find out the status of their research into all the URS cases. As you will recall, this Sub Team has volunteered to take on a review of a selected number of URS cases (e.g. Appeals) – staff anticipates that this task will not begin until we have heard from Rebecca and can have a good sense of how not to duplicate her work. * Staff will update the two previous documents we had prepared – these being the list of questions to be sent to the URS Practitioners and Providers Sub Teams for forwarding on to the identified URS practitioners and the three URS providers, as part of those Sub Team’s questions. We will send these updated documents to both Sub Teams before they meet again next week. Thanks and cheers Mary, Julie, Ariel & Berry

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PLEASE READ - NEW SESSION INFORMATION ICANN61
by Terri Agnew March 14, 2018

March 14, 2018

Dear all, Due to security difficulties, (see Goran's blog <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blo g_issues-2Dwith-2Dadobe-2Dconnect-2Dat-2Dicann61&d=DwMGaQ&c=FmY1u3PJp6wrcrwl l3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTB s0i1jYiBM_uTSDzgqG&m=fxijpUJu6LmmroHN9tH8OL-ro_yRzrp5RcsF-DsRnHY&s=_RqTDbLxF ZWrmTMt09Hldqs9KQbB7-Kg-pZFjJw0ink&e=> here[icann.org]) the Adobe Connect room facilities will no longer be available to ICANN61 participants. In order to minimize disruption, we have the following steps we encourage you to follow: 1. TO JOIN THE AUDIO * Audio streaming will be available for all open, public meetings. Links can be find on the ICANN61 schedule meeting pages: <https://61.schedule.icann.org/> https://61.schedule.icann.org/ * The audio bridge is available for those who would like to ask questions or comment over the telephone. Dial in details for open GNSO sessions can be found here: <https://community.icann.org/x/3wC8B> https://community.icann.org/x/3wC8B 2. TO ACCESS THE PRESENTATIONS * All presentations and documents which were to be shown in the AC room will be uploaded to the corresponding page on the ICANN61 schedule meeting pages: <https://61.schedule.icann.org/> https://61.schedule.icann.org/ * Presentations and documents will also be circulated via email on demand 3. ASKING QUESTIONS AND COMMENTING IN WRITTEN FORMAT * These will be handed via live management of email comments and questions by the Remote Participation Manager. Please see list of meeting room email addresses here: <https://61.schedule.icann.org/pages/2350> https://61.schedule.icann.org/pages/2350 We apologize for the inconvenience caused. We encourage participants who have not already done so to download the ICANN61 mobile app by searching for "ICANN61" in your app stores. Please do not hesitate to email us at <mailto:gnso-secs@icann.org> gnso-secs(a)icann.org if you need a dial out specifying which meeting you would like to join and your preferred contact number. Kind regards, Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our i <applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses /gnso> nteractive courses and visiting the <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn so.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DgM FAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUh becsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=-d9m4sr16OXloyLjz4TF6npbe51hgE0EH toX1U6WUOA&s=Bw2Uzbh2Pu1X0lObLtbwtN5ZNEP3ECdPAfcqzVvIOYE&e=> GNSO Newcomer pages

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QUESTION for the URS Documents Sub Team
by Mary Wong March 7, 2018

March 7, 2018

Dear all, You will have seen that J. Scott has resigned as one of our Working Group co-chairs. He has confirmed that he will not be joining the group at ICANN61 either in person or remotely. As such, staff would like to ask if another Sub Team member would like to volunteer to present the Sub Team’s report and suggestions to the full Working Group at ICANN61. We currently anticipate this to take place either during one of the Saturday afternoon (Puerto Rico time) back-to-back sessions or the Sunday evening session. If appropriate, staff will be pleased to present on behalf of the Sub Team but we of course did not wish to presume. Please let us know if you wish to volunteer or prefer to delegate the task to staff. Thanks and cheers Mary & Berry From: Mary Wong <mary.wong(a)icann.org> Date: Sunday, March 4, 2018 at 18:29 To: "gnso-rpm-documents(a)icann.org" <gnso-rpm-documents(a)icann.org> Subject: FOR REVIEW: Updated URS Documents Sub Team documentation Dear all, Please find attached updated versions of: (1) the Consolidated URS Discussion Document – where as of last week we had added a new column to the table in Section B to list all the suggested data sources agreed to by our Sub Team; (2) the list of questions to the URS Practitioners that will be identified by the Practitioners Sub Team; and (3) the list of questions to the URS Providers. As always, it is the Consolidated URS Discussion Document that will is the authoritative report since the others, as noted previously by staff, were created essentially to assist the other two Sub Teams as well as the practitioners and providers see more easily what topics and questions are to be directed at them. We have also posted all the attached updated documents to the Sub Team wiki space for convenient reference: https://community.icann.org/x/4xm8B As agreed on our last call, in reporting back to the full Working Group at ICANN61, the following general points should be mentioned as well: * This URS Documents Sub Team is willing to take on the review of those specific types of cases noted in the consolidated document, as well as the review of the specified reports, websites and other documents also mentioned. The Sub Team will welcome any additional volunteers from the Working Group who wish to join them for these reviews. * To perform the case review, the Sub Team intends to develop and use a single template, to ensure uniformity and consistency in reporting. * The final list of suggested data sources, as well as the questions for the URS Practitioners and Providers, was developed over two Sub Team meetings during which the Sub Team went through the full table of topics in Section B of the Consolidated URS Discussion Document. For each topic, the Sub Team considered whether or not data – whether in the form of quantifiable data or qualitative/anecdotal feedback – was needed and, if so, the appropriate source(s) of that information. For a few topics, the Sub Team agreed that data collection was either not needed or appropriate (e.g. if the topic covered a policy rather than data-driven question). Please review the attached documents to ensure that staff has accurately captured the Sub Team’s agreements and suggestions. We anticipate that reports from all three URS-related Sub Teams will be expected, along with further Working Group discussion of the suggestions made and possible next steps, at one or more of the sessions at ICANN61 starting on Saturday 10 March. Thanks and cheers Mary & Berry From: Mary Wong <mary.wong(a)icann.org> Date: Wednesday, February 28, 2018 at 17:33 To: "gnso-rpm-documents(a)icann.org" <gnso-rpm-documents(a)icann.org> Subject: Action items & notes from the URS Documents Sub Team call held earlier today Dear Sub Team members, Please find attached the notes from the call that just took place a few hours ago. As is our practice, the notes and recordings from the call have also been posted to the wiki page for this Sub Team: https://community.icann.org/x/4xm8B. Completion of discussion on the topic table in the Consolidated URS Discussion Document on the call today means there will NOT be a Sub Team call next week. Here are the specific action items that were noted by staff on the call, in addition to the agreed actions with respect to the remaining topics that were discussed and that staff will be updating the topic table with: GENERAL ACTION ITEMS: • Create template for Case Review, to be used by all reviewers for the types of cases identified as requiring review (staff) • For all questions to be directed to URS Practitioners, ask them to identify if they more commonly represent Complainants or Respondents (staff) ACTION ITEMS FROM THE CALL: • Staff to update the topic table in the Consolidated URS Discussion Document and Practitioner/Provider documents accordingly; and prepare a short summary of Sub Team methodology for reporting back to Working Group • Sub Team members to indicate if they will be attending San Juan sessions (in person or remotely) via the poll sent out recently: https://docs.google.com/forms/d/e/1FAIpQLSclVS9__ofc94mstK-jXKk7ngv5PV9scbj… • Sub Team members to raise any additional issues or concerns they believe have not been adequately addressed on the mailing list. At the moment, where we are is only developing suggestions for discussion by the broader WG (i.e. not final recommendations) Thanks and cheers Mary & Berry

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FOR REVIEW: Updated URS Documents Sub Team documentation
by Mary Wong March 4, 2018

March 4, 2018

Dear all, Please find attached updated versions of: (1) the Consolidated URS Discussion Document – where as of last week we had added a new column to the table in Section B to list all the suggested data sources agreed to by our Sub Team; (2) the list of questions to the URS Practitioners that will be identified by the Practitioners Sub Team; and (3) the list of questions to the URS Providers. As always, it is the Consolidated URS Discussion Document that will is the authoritative report since the others, as noted previously by staff, were created essentially to assist the other two Sub Teams as well as the practitioners and providers see more easily what topics and questions are to be directed at them. We have also posted all the attached updated documents to the Sub Team wiki space for convenient reference: https://community.icann.org/x/4xm8B As agreed on our last call, in reporting back to the full Working Group at ICANN61, the following general points should be mentioned as well: * This URS Documents Sub Team is willing to take on the review of those specific types of cases noted in the consolidated document, as well as the review of the specified reports, websites and other documents also mentioned. The Sub Team will welcome any additional volunteers from the Working Group who wish to join them for these reviews. * To perform the case review, the Sub Team intends to develop and use a single template, to ensure uniformity and consistency in reporting. * The final list of suggested data sources, as well as the questions for the URS Practitioners and Providers, was developed over two Sub Team meetings during which the Sub Team went through the full table of topics in Section B of the Consolidated URS Discussion Document. For each topic, the Sub Team considered whether or not data – whether in the form of quantifiable data or qualitative/anecdotal feedback – was needed and, if so, the appropriate source(s) of that information. For a few topics, the Sub Team agreed that data collection was either not needed or appropriate (e.g. if the topic covered a policy rather than data-driven question). Please review the attached documents to ensure that staff has accurately captured the Sub Team’s agreements and suggestions. We anticipate that reports from all three URS-related Sub Teams will be expected, along with further Working Group discussion of the suggestions made and possible next steps, at one or more of the sessions at ICANN61 starting on Saturday 10 March. Thanks and cheers Mary & Berry From: Mary Wong <mary.wong(a)icann.org> Date: Wednesday, February 28, 2018 at 17:33 To: "gnso-rpm-documents(a)icann.org" <gnso-rpm-documents(a)icann.org> Subject: Action items & notes from the URS Documents Sub Team call held earlier today Dear Sub Team members, Please find attached the notes from the call that just took place a few hours ago. As is our practice, the notes and recordings from the call have also been posted to the wiki page for this Sub Team: https://community.icann.org/x/4xm8B. Completion of discussion on the topic table in the Consolidated URS Discussion Document on the call today means there will NOT be a Sub Team call next week. Here are the specific action items that were noted by staff on the call, in addition to the agreed actions with respect to the remaining topics that were discussed and that staff will be updating the topic table with: GENERAL ACTION ITEMS: • Create template for Case Review, to be used by all reviewers for the types of cases identified as requiring review (staff) • For all questions to be directed to URS Practitioners, ask them to identify if they more commonly represent Complainants or Respondents (staff) ACTION ITEMS FROM THE CALL: • Staff to update the topic table in the Consolidated URS Discussion Document and Practitioner/Provider documents accordingly; and prepare a short summary of Sub Team methodology for reporting back to Working Group • Sub Team members to indicate if they will be attending San Juan sessions (in person or remotely) via the poll sent out recently: https://docs.google.com/forms/d/e/1FAIpQLSclVS9__ofc94mstK-jXKk7ngv5PV9scbj… • Sub Team members to raise any additional issues or concerns they believe have not been adequately addressed on the mailing list. At the moment, where we are is only developing suggestions for discussion by the broader WG (i.e. not final recommendations) Thanks and cheers Mary & Berry

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