Reminder: Doodle for Communities RFP call
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv Thanks, Alissa On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Thanks. Will do so. Mary Uduma Sent from my BlackBerry wireless device from MTN -----Original Message----- From: Alissa Cooper <alissa@cooperw.in> Sender: internal-cg-bounces@icann.org Date: Wed, 20 Aug 2014 11:00:52 To: ICG<internal-cg@icann.org> Subject: [Internal-cg] Reminder: Doodle for Communities RFP call Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv Thanks, Alissa On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
All, The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice. We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no. Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting. I will ask Secretariat to execute accordingly. Patrik On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Thanks, shoudn't it be August 26??? Wolf-Ulrich Sent from my personal phone
Am 23.08.2014 um 08:34 schrieb Patrik Fältström <paf@frobbit.se>:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Wolf-Ulrich, of course. It is on THIS tuesday, August 26!!! Thanks for the catch! Patrik On 23 aug 2014, at 11:18, Wolf-Ulrich.Knoben@t-online.de wrote:
Thanks, shoudn't it be August 26???
Wolf-Ulrich
Sent from my personal phone
Am 23.08.2014 um 08:34 schrieb Patrik Fältström <paf@frobbit.se>:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
You mean AUGUST 26 ...;-) !!!!!! ============================== On 23/08/14 03:34, Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me. As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision. I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect. What do others think about sharing the burden of awkward times for future meetings? Cheers Keith On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Keith, Noted. Being the one of the co-chairs that is working on "logistical matters" I absolutely understand and listen to your request and interest here. That said, for *this* call on Tuesday, we will use the policy of majority votes for the selection of time. I know, that has major drawbacks for various reasons. Even me being in Sweden, UTC+0100 or UTC+0200 feel the pain sometimes. Although of course not at all what you in eastern Asia have to feel. I would like to know what other people in ICG say about this topic. Patrik On 24 aug 2014, at 01:20, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Thanks Keith for your email .. Patrik, I fully support this and have already made a similar suggestion when scheduling our first call, where I mentioned in my email to the list that I: "Fully agree with the suggested days and the time zone selected to use in our communications (UTC) .. I'm also very happy with the normal selection of the time of the call, if colleagues in different time zones can cope .. Otherwise, an alternative could be to fix a rotation mechanism and share the pain, i.e. have 3 rotating slots so that each one of us participates, more or less, to one early morning call, one call during the day and one late night call, and the rotation repeats .. We used to follow a similar rotation mechanism for ATRT1 conference calls .." Kind Regards --Manal -----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Patrik Fältström Sent: Sunday, August 24, 2014 1:59 AM To: Keith Davidson Cc: internal-cg@icann.org Subject: Re: [Internal-cg] Next call Sep 26, 12:00-13:00 UTC Keith, Noted. Being the one of the co-chairs that is working on "logistical matters" I absolutely understand and listen to your request and interest here. That said, for *this* call on Tuesday, we will use the policy of majority votes for the selection of time. I know, that has major drawbacks for various reasons. Even me being in Sweden, UTC+0100 or UTC+0200 feel the pain sometimes. Although of course not at all what you in eastern Asia have to feel. I would like to know what other people in ICG say about this topic. Patrik On 24 aug 2014, at 01:20, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven't already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It's possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
For the next time I will suggest time slots that are preferable for people in eastern part of Asia/Australia/New Zeeland. It seems this time, 12-13UTC, is relative ok for many of us. We need similar "good slots" that are as good for people on other places on the planet. West Coast of the US, Hawaii, New Zeeland etc. Regards, Patrik On 24 aug 2014, at 08:13, Manal Ismail <manal@tra.gov.eg> wrote:
Thanks Keith for your email .. Patrik, I fully support this and have already made a similar suggestion when scheduling our first call, where I mentioned in my email to the list that I:
"Fully agree with the suggested days and the time zone selected to use in our communications (UTC) .. I'm also very happy with the normal selection of the time of the call, if colleagues in different time zones can cope ..
Otherwise, an alternative could be to fix a rotation mechanism and share the pain, i.e. have 3 rotating slots so that each one of us participates, more or less, to one early morning call, one call during the day and one late night call, and the rotation repeats .. We used to follow a similar rotation mechanism for ATRT1 conference calls .."
Kind Regards --Manal
-----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Patrik Fältström Sent: Sunday, August 24, 2014 1:59 AM To: Keith Davidson Cc: internal-cg@icann.org Subject: Re: [Internal-cg] Next call Sep 26, 12:00-13:00 UTC
Keith,
Noted.
Being the one of the co-chairs that is working on "logistical matters" I absolutely understand and listen to your request and interest here.
That said, for *this* call on Tuesday, we will use the policy of majority votes for the selection of time. I know, that has major drawbacks for various reasons. Even me being in Sweden, UTC+0100 or UTC+0200 feel the pain sometimes. Although of course not at all what you in eastern Asia have to feel.
I would like to know what other people in ICG say about this topic.
Patrik
On 24 aug 2014, at 01:20, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven't already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It's possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
For teleconferences, we need to share the pain so that we take turns take calls in the wee hours. However, face-to-face meetings should be during normal business hours in the place we are physically meeting. Russ On Aug 23, 2014, at 7:58 PM, Patrik Fältström wrote:
Keith,
Noted.
Being the one of the co-chairs that is working on "logistical matters" I absolutely understand and listen to your request and interest here.
That said, for *this* call on Tuesday, we will use the policy of majority votes for the selection of time. I know, that has major drawbacks for various reasons. Even me being in Sweden, UTC+0100 or UTC+0200 feel the pain sometimes. Although of course not at all what you in eastern Asia have to feel.
I would like to know what other people in ICG say about this topic.
Patrik
On 24 aug 2014, at 01:20, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
+1 Share the pain for teleconferences but F2F should be biz hours in location. Keith Drazek On Aug 24, 2014, at 4:04 PM, "Russ Housley" <housley@vigilsec.com> wrote:
For teleconferences, we need to share the pain so that we take turns take calls in the wee hours. However, face-to-face meetings should be during normal business hours in the place we are physically meeting.
Russ
On Aug 23, 2014, at 7:58 PM, Patrik Fältström wrote:
Keith,
Noted.
Being the one of the co-chairs that is working on "logistical matters" I absolutely understand and listen to your request and interest here.
That said, for *this* call on Tuesday, we will use the policy of majority votes for the selection of time. I know, that has major drawbacks for various reasons. Even me being in Sweden, UTC+0100 or UTC+0200 feel the pain sometimes. Although of course not at all what you in eastern Asia have to feel.
I would like to know what other people in ICG say about this topic.
Patrik
On 24 aug 2014, at 01:20, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
I also support this way to share the pain including F2F during business hrs of where the F2F meeting is located. Russ On Aug 24, 2014, at 9:02 PM, "Drazek, Keith" <kdrazek@verisign.com> wrote:
+1
Share the pain for teleconferences but F2F should be biz hours in location.
Keith Drazek
On Aug 24, 2014, at 4:04 PM, "Russ Housley" <housley@vigilsec.com> wrote:
For teleconferences, we need to share the pain so that we take turns take calls in the wee hours. However, face-to-face meetings should be during normal business hours in the place we are physically meeting.
Russ
On Aug 23, 2014, at 7:58 PM, Patrik Fältström wrote:
Keith,
Noted.
Being the one of the co-chairs that is working on "logistical matters" I absolutely understand and listen to your request and interest here.
That said, for *this* call on Tuesday, we will use the policy of majority votes for the selection of time. I know, that has major drawbacks for various reasons. Even me being in Sweden, UTC+0100 or UTC+0200 feel the pain sometimes. Although of course not at all what you in eastern Asia have to feel.
I would like to know what other people in ICG say about this topic.
Patrik
On 24 aug 2014, at 01:20, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
> Please fill out your availability by Aug 20 at 23:59 UTC so we can get a > call on the calendar to discuss the communities RFP: > http://doodle.com/2c9q7isrdxtz5fuv > > The 12:00-14:00 UTC time slot was the most popular on many days in the > August call poll, so I narrowed the choices to that time frame. > > Note: It’s possible that some interpreters will not be available next > week. Alice is checking. What do people think about having a call to > discuss the communities RFP if we are missing a couple of languages? > > Thanks, > Alissa > > > _______________________________________________ > Internal-cg mailing list > Internal-cg@icann.org > https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
I agree in sharing the "pain". The issue was discussed discussed several times on GNSO council, and the secretariat sent me the following information about alternating times that have been found acceptable: 11:00 UTC, 15:00 UTC., and 20:00UTC which was later changed to 18:00UTC. We have found that alternating among 3 time zones, like the Board does as well, shared the pain of awkward meeting hours and if the meeting dates are set well in advance, like the Council dates for one year, people do not get confused. We have never had the case where someone has not been to a meeting because they 'did not know/were confused'. In addition we do not change the UTC times for the winter and summer times, we send out timely warning of the time change in each zone. Best regards Wolf-Ulrich -----Ursprüngliche Nachricht----- From: Patrik Fältström Sent: Sunday, August 24, 2014 1:58 AM To: Keith Davidson Cc: internal-cg@icann.org Subject: Re: [Internal-cg] Next call Sep 26, 12:00-13:00 UTC _______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
I’m fine with rotating conference call times. I like Keith’s suggestion that we just choose 3 times and stick with them on rotation, rather than polling each time, perhaps with caveats for when a document editor or discussion leader is unavailable at the planned time and the call would be much less productive without that person. If possible, I think it would make sense to avoid choosing a rotation where we might lose a significant portion of the group on every third call — e.g., in summer I think we have a sizable number of participants in UTC+1/2/3, and also UTC-4, so it might not make sense to have one of the three times start at 3:00 or 4:00 in the morning for those folks. I *think* a 4:00/12:00/20:00 UTC rotation or something similar mostly avoids this, but people should correct that if it’s wrong … Alissa On 8/25/14, 6:30 AM, "WUKnoben" <wolf-ulrich.knoben@t-online.de> wrote:
I agree in sharing the "pain".
The issue was discussed discussed several times on GNSO council, and the secretariat sent me the following information about alternating times that have been found acceptable: 11:00 UTC, 15:00 UTC., and 20:00UTC which was later changed to 18:00UTC. We have found that alternating among 3 time zones, like the Board does as well, shared the pain of awkward meeting hours and if the meeting dates are set well in advance, like the Council dates for one year, people do not get confused. We have never had the case where someone has not been to a meeting because they 'did not know/were confused'. In addition we do not change the UTC times for the winter and summer times, we send out timely warning of the time change in each zone.
Best regards
Wolf-Ulrich
-----Ursprüngliche Nachricht----- From: Patrik Fältström Sent: Sunday, August 24, 2014 1:58 AM To: Keith Davidson Cc: internal-cg@icann.org Subject: Re: [Internal-cg] Next call Sep 26, 12:00-13:00 UTC
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
On 26/08/2014 3:54 a.m., Alissa Cooper wrote:
I *think* a 4:00/12:00/20:00 UTC rotation or something similar mostly avoids this, but people should correct that if it’s wrong …
For me that is currently 4pm, midnight and 8.00am and then when we move to SummerTime / Daylight Savings at end of September this becomes 5pm, 1.00am and 9pm - which works pretty well for me. I hope this ends up with no undue hardship for anyone. Cheers Keith
Keith, I think sharing the pain is appropriate. This is a good solution. Best, Lynn On Aug 23, 2014, at 7:20 PM, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
+1. "Sharing the pain" is done routinely in some places, such as ICANN/ALAC meetings, through a poll. Best regards, Jean-Jacques. ----- Mail original ----- De: "Lynn St.Amour" <Lynn@lstamour.org> À: "Keith Davidson" <keith@internetnz.net.nz> Cc: internal-cg@icann.org Envoyé: Lundi 25 Août 2014 15:00:31 Objet: Re: [Internal-cg] Next call Sep 26, 12:00-13:00 UTC Keith, I think sharing the pain is appropriate. This is a good solution. Best, Lynn On Aug 23, 2014, at 7:20 PM, Keith Davidson <keith@internetnz.net.nz> wrote:
The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
What do others think about sharing the burden of awkward times for future meetings?
Cheers
Keith
On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
I’m really sorry but since completing this poll, I now have my flight booking to Geneva, which departs at 1100 UTC on Tuesday. Emirates has onboard cell/internet service, but maybe not good enough to make the call, so apologies in advance if I can’t make it. I’ll send final comments on the latest RFP in the next 24 hours or so, and hope that the meeting can produce a final draft that’s fit for release before IGF. My understanding is that this draft will be released for comments, and we’ll ask for comments within some reasonable time? Say 30 days? All the best On 23 Aug 2014, at 4:34 pm, Patrik Fältström <paf@frobbit.se> wrote:
All,
The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
I will ask Secretariat to execute accordingly.
Patrik
On 20 aug 2014, at 20:00, Alissa Cooper <alissa@cooperw.in> wrote:
Please fill out the Doodle for the call next week if you haven’t already: http://doodle.com/2c9q7isrdxtz5fuv
Thanks, Alissa
On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa@cooperw.in> wrote:
Please fill out your availability by Aug 20 at 23:59 UTC so we can get a call on the calendar to discuss the communities RFP: http://doodle.com/2c9q7isrdxtz5fuv
The 12:00-14:00 UTC time slot was the most popular on many days in the August call poll, so I narrowed the choices to that time frame.
Note: It’s possible that some interpreters will not be available next week. Alice is checking. What do people think about having a call to discuss the communities RFP if we are missing a couple of languages?
Thanks, Alissa
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg
participants (15)
-
Alissa Cooper -
Drazek, Keith -
Hartmut Richard Glaser -
Keith Davidson -
Lynn St.Amour -
Manal Ismail -
Milton L Mueller -
mnuduma＠yahoo.com -
Patrik Fältström -
Paul Wilson -
Russ Housley -
Russ Mundy -
Subrenat, Jean-Jacques -
Wolf-Ulrich.Knoben＠t-online.de -
WUKnoben