I have added those _EXPLICIT_ dates to the end of the poll. People (three) that have responded I urge going back and add their views on these added dates. The earlier dates are "approximate". Patrik On 20 jul 2014, at 15:01, Alissa Cooper <alissa@cooperw.in> wrote:

Hi Patrik,

Thanks for putting this together. In London it did sound like the Wednesday of IGF (September 3, 2014) might work for many people as long as we take a break during lunch. It also sounded like August 31 (which I believe is “day -1”) was a possibility. And Aug 30 may be as well. All of these are subject to room availability in Istanbul, but would it be possible to add those as options in the poll?

Thanks, Alissa

-----Original Message----- From: Patrik Fältström <paf@frobbit.se> Date: Sunday, July 20, 2014 at 3:31 AM To: Coordination Group <internal-cg@icann.org> Subject: [Internal-cg] Doodle poll for possible dates for the f2f meeting(s)

...

Please indicate on this Doodle web page on what Fridays you can, can not and maybe can have f2f meetings. Please indicate in comments...comments and reasons for your choices.

<http://doodle.com/76seg27mgz4i44m5>

Patrik

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I have not seen the Doodle.  Can you please resend. Mary Udum On Sunday, July 20, 2014 3:13 PM, Patrik Fältström <paf@frobbit.se> wrote: On 20 jul 2014, at 15:01, Alissa Cooper <alissa@cooperw.in> wrote:

In London it did sound like the Wednesday of IGF (September 3, 2014) might work for many people as long as we take a break during lunch.

FWIW, SSAC (which I chair) do have a workshop in the afternoon of the 3rd about blocking content on the Internet...   Patrik _______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

I have filled it. Thanks. Mary Uduma Sent from my BlackBerry wireless device from MTN -----Original Message----- From: Russ Mundy <mundy@tislabs.com> Date: Mon, 21 Jul 2014 22:17:37 To: Mary Uduma<mnuduma@yahoo.com> Cc: Russ Mundy<mundy@tislabs.com>; Patrik Fältström<paf@frobbit.se>; Alissa Cooper<alissa@cooperw.in>; Coordination Group<internal-cg@icann.org> Subject: Re: [Internal-cg] Doodle poll for possible dates for the f2f meeting(s) Mary, Following is Patrik's original message with the Doodle pole link. Russ On Jul 21, 2014, at 6:44 PM, Mary Uduma <mnuduma@yahoo.com> wrote:

I have not seen the Doodle. Can you please resend.

Mary Udum

Thanks Patrik.  Done. Mary Uduma On Tuesday, July 22, 2014 3:34 AM, Patrik Fältström <paf@frobbit.se> wrote: On 22 jul 2014, at 00:44, Mary Uduma <mnuduma@yahoo.com> wrote:

I have not seen the Doodle.  Can you please resend.

Of course!   Patrik Begin forwarded message:

From: Patrik Fältström <paf@frobbit.se> Subject: [Internal-cg] Doodle poll for possible dates for the f2f meeting(s) Date: 20 juli 2014 09:31:04 CEST To: Coordination Group <internal-cg@icann.org>

Please indicate on this Doodle web page on what Fridays you can, can not and maybe can have f2f meetings. Please indicate in comments...comments and reasons for your choices.

<http://doodle.com/76seg27mgz4i44m5>

  Patrik

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Paul+1. Let's fix the f2f meetings on 2014, but provide some flexibility on 2015. Kuo Wu 從我的 iPhone 傳送

Paul Wilson <pwilson@apnic.net> 於 2014/7/22 20:24 寫道：

Thanks Patrick, done.

Dates get vague into 2015. Let’s please maintain some flexibility and refine our availability as we get closer to the dates.

Paul.

________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg@apnic.net> http://www.apnic.net +61 7 3858 3100

See you at APNIC 38! http://conference.apnic.net/38

...

On 20 Jul 2014, at 5:31 pm, Patrik Fältström <paf@frobbit.se> wrote:

Please indicate on this Doodle web page on what Fridays you can, can not and maybe can have f2f meetings. Please indicate in comments...comments and reasons for your choices.

<http://doodle.com/76seg27mgz4i44m5>

Patrik

_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

Hi Kavouss et al, I have sent a private mail to those who have not yet filled out the doodle poll (about a dozen people) to check on their availability. Let’s see if responses come in from some of them, and we will try to close on this as soon as possible. If the ICANN folks can give us an update on room availability on the following dates in Istanbul, that would be helpful: Aug 29, Aug 30, Aug 31, Sept 1, Sept 2, Sept 3, Sept 6. Thanks, Alissa On 7/22/14, 5:15 PM, "Kavouss Arasteh" <kavouss.arasteh@gmail.com> wrote:

Dear All Friday 29 August or Friday 5 September. But pls determine which one : KA

2014-07-22 18:12 GMT+02:00 Wu Kuo <kuoweiwu@gmail.com>:

...

Paul+1. Let's fix the f2f meetings on 2014, but provide some flexibility on 2015.

Kuo Wu

從我的 iPhone 傳送

...

...

Paul Wilson <pwilson@apnic.net> 於 2014/7/22 20:24 寫道：

Thanks Patrick, done.

Dates get vague into 2015. Let’s please maintain some flexibility and refine our availability as we get closer to the dates.

Paul.

________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg@apnic.net> http://www.apnic.net +61 7 3858 3100 <tel:%2B61%207%203858%203100>

See you at APNIC 38! http://conference.apnic.net/38

...

...

On 20 Jul 2014, at 5:31 pm, Patrik Fältström <paf@frobbit.se> wrote:

Please indicate on this Doodle web page on what Fridays you can, can not and maybe can have f2f meetings. Please indicate in comments...comments and reasons for your choices.

<http://doodle.com/76seg27mgz4i44m5>

Patrik

_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

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---

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Hi Elise, I was just repeating back the dates that Patrik included in the doodle poll. I assume Sept 4 is out since there are several ICANN-oriented sessions on the IGF program that day, and that Sept 5 is out since there is a plenary session about IANA that day. Also, since many people have already filled out the poll and we’re trying to close on this ASAP, I would hesitate to add them in now and wait for everyone to re-do the poll. Best, Alissa On 7/22/14, 5:53 PM, "Elise Gerich" <elise.gerich@icann.org> wrote:

Hi Alissa,

Is it possible to include Sept 4 and Sept 5 in the list of dates? That would cover the whole week of IGF from Aug 29-Sept 6th.

Thanks, -- Elise

From: Alissa Cooper <alissa@cooperw.in> Date: Tuesday, July 22, 2014 at 5:49 PM To: Kavouss Arasteh <kavouss.arasteh@gmail.com>, "kuoweiwu@gmail.com" <kuoweiwu@gmail.com> Cc: Coordination Group <internal-cg@icann.org> Subject: Re: [Internal-cg] Doodle poll for possible dates for the f2f meeting(s)

...

Hi Kavouss et al,

I have sent a private mail to those who have not yet filled out the doodle poll (about a dozen people) to check on their availability. Let’s see if responses come in from some of them, and we will try to close on this as soon as possible.

If the ICANN folks can give us an update on room availability on the following dates in Istanbul, that would be helpful: Aug 29, Aug 30, Aug 31, Sept 1, Sept 2, Sept 3, Sept 6.

Thanks, Alissa

On 7/22/14, 5:15 PM, "Kavouss Arasteh" <kavouss.arasteh@gmail.com> wrote:

...

Dear All Friday 29 August or Friday 5 September. But pls determine which one : KA

2014-07-22 18:12 GMT+02:00 Wu Kuo <kuoweiwu@gmail.com>:

...

Paul+1. Let's fix the f2f meetings on 2014, but provide some flexibility on 2015.

Kuo Wu

從我的 iPhone 傳送

...

...

Paul Wilson <pwilson@apnic.net> 於 2014/7/22 20:24 寫道：

Thanks Patrick, done.

Dates get vague into 2015. Let’s please maintain some flexibility and refine our availability as we get closer to the dates.

Paul.

________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg@apnic.net> http://www.apnic.net +61 7 3858 3100 <tel:%2B61%207%203858%203100>

See you at APNIC 38! http://conference.apnic.net/38

>> On 20 Jul 2014, at 5:31 pm, Patrik Fältström <paf@frobbit.se> wrote: >> >> Please indicate on this Doodle web page on what Fridays you can, can not and maybe can have f2f meetings. Please indicate in comments...comments and reasons for your choices. >> >> <http://doodle.com/76seg27mgz4i44m5> >> >> Patrik >> >> _______________________________________________ >> Internal-cg mailing list >> Internal-cg@icann.org >> https://mm.icann.org/mailman/listinfo/internal-cg

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Results for Doodle as of 04:57 UTC on July 23rd is attached and in Dropbox (in folder "Second meeting"). Patrik

I would appreciate confirmation of September 6 and October 17 as being the next meeting dates. For those of us who have long longhaul trips, and are covering some of the costs from our own pockets, it is critical to get these dates confirmed as early as possible. An example of why - I have already booked my flights for Istanbul and Los Angeles, and the cost of changing flights to accommodate ICG will be in excess of US$1,000 for me... Cheers Keith On 24/07/2014 10:09 a.m., Paul Wilson wrote:

Thanks Patrik

I guess the poll will be subject to change so we shouldn’t be relying on a spreadsheet copy. Do some folk have problems accessing the Doodle site here?

http://doodle.com/76seg27mgz4i44m5

Now, are we ready to settle at least on September 6 and October 17? These are clearly the most popular options and as requested, good to get them confirmed asap.

Paul.

________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg@apnic.net> http://www.apnic.net +61 7 3858 3100

See you at APNIC 38! http://conference.apnic.net/38

On 23 Jul 2014, at 2:59 pm, Patrik Fältström <paf@frobbit.se> wrote:

...

Results for Doodle as of 04:57 UTC on July 23rd is attached and in Dropbox (in folder "Second meeting").

Patrik

<Poll results 20140723 0457.xls>_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

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I agree as well. I could also manage an additional first half of Oct 18. Best regards Wolf-Ulrich -----Ursprüngliche Nachricht----- From: Wu Kuo-Wei Sent: Friday, July 25, 2014 7:04 AM To: Keith Davidson Cc: internal-cg@icann.org Subject: Re: [Internal-cg] Doodle poll for possible dates for the f2fmeeting(s) Agree. Kuo Wu Keith Davidson <keith@internetnz.net.nz> 於 2014/7/25 12:29 寫道：

I would appreciate confirmation of September 6 and October 17 as being the next meeting dates.

For those of us who have long longhaul trips, and are covering some of the costs from our own pockets, it is critical to get these dates confirmed as early as possible. An example of why - I have already booked my flights for Istanbul and Los Angeles, and the cost of changing flights to accommodate ICG will be in excess of US$1,000 for me...

Cheers

Keith

On 24/07/2014 10:09 a.m., Paul Wilson wrote:

...

Thanks Patrik

I guess the poll will be subject to change so we shouldn’t be relying on a spreadsheet copy. Do some folk have problems accessing the Doodle site here?

http://doodle.com/76seg27mgz4i44m5

Now, are we ready to settle at least on September 6 and October 17? These are clearly the most popular options and as requested, good to get them confirmed asap.

Paul.

________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg@apnic.net> http://www.apnic.net +61 7 3858 3100

See you at APNIC 38! http://conference.apnic.net/38

On 23 Jul 2014, at 2:59 pm, Patrik Fältström <paf@frobbit.se> wrote:

...

Results for Doodle as of 04:57 UTC on July 23rd is attached and in Dropbox (in folder "Second meeting").

Patrik

<Poll results 20140723 0457.xls>_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

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On 25.07.14 15:30 , Alissa Cooper wrote:

... As for October 17: We have several ICG participants who were not able to be present in London and who have not yet completed the doodle poll (I believe they are on holiday), so we don’t know if they can be present on September 6. In addition to choosing a date that maximizes the number of people who can meet in person in October, I think it’s also important that we not arrange things such that multiple participants miss all of the first three meetings. In a group like this, developing rapport in person is critical, I think. So if we can wait one more week to schedule the October meeting, that might provide time for us to gather information about that. (And if people disagree with this reasoning, please speak up.)

Alissa, this is very reasonable reasoning ;-). Daniel Colleagues, for the record: I cannot make October 17th in person due to unavoidable prior commitments, as I have indicated in the doodle poll. I am 100% fine with that date being chosen due to the reasons Alissa put forward and the clear preference expressed by those who participated in the doodle poll. I will try my best to participate remotely. Daniel

Dear All May I ask why my name Kavouss Arasteh which was in favour of 06 September and strongly against 17 October is not included in the spreadsheet?????? I have commented three times What is going on Why this has not been included Who is behind that ??? Regards K.ARASTEH 2014-07-27 23:23 GMT+02:00 Paul Wilson <pwilson@apnic.net>:

...

Does that cause insurmountable problems for those on tight timeframes for travel scheduling, or can we live with the October decision getting made next week?

ok with me.

Paul _______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

I see that the last 3 respondents (Arasteh, Joe and Michael) are not included in the spreadsheet. Which is why I suggested to use the survey itself as the primary reference: http://doodle.com/76seg27mgz4i44m5 Paul. ________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg@apnic.net> http://www.apnic.net +61 7 3858 3100 See you at APNIC 38! http://conference.apnic.net/38 On 28 Jul 2014, at 8:27 am, Kavouss Arasteh <kavouss.arasteh@gmail.com> wrote:

Dear All May I ask why my name Kavouss Arasteh which was in favour of 06 September and strongly against 17 October is not included in the spreadsheet?????? I have commented three times What is going on Why this has not been included Who is behind that ???

Regards K.ARASTEH

2014-07-27 23:23 GMT+02:00 Paul Wilson <pwilson@apnic.net>:

...

Does that cause insurmountable problems for those on tight timeframes for travel scheduling, or can we live with the October decision getting made next week?

ok with me.

Paul _______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

And I hate to say this, but practical as it is, the current Doodle system we are adopting has effectively no security. Given the list is archived publicly, anyone can locate the URL and edit it using the name of any of the people in the ICG, or indeed as the Emperor Charlemagne, if they were motivated to do so. I have an account with Doodle, and will be logged in when I enter or change things under my existing account, and I would encourage others to do so also. If another 'Narelle' appears, it is highly unlikely to have been me. Having an account improves the security significantly, but the system is still open to abuse. Let's hope our work won't be subject to this (or other) type of abuse. I recommend everyone set up an account with Doodle and use it, as these polls are tremendously helpful - until such time as we determine we need to do otherwise. Best regards Narelle Clark -----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Patrik Fältström Sent: Monday, 28 July 2014 5:04 PM To: Paul Wilson Cc: ICG Internal Subject: Re: [Internal-cg] Doodle poll for possible dates for the f2f meeting(s) On 28 jul 2014, at 08:42, Paul Wilson <pwilson@apnic.net> wrote:

I see that the last 3 respondents (Arasteh, Joe and Michael) are not included in the spreadsheet.

Which is why I suggested to use the survey itself as the primary reference:

http://doodle.com/76seg27mgz4i44m5

...and because of this good proposal from you I have not created a new "poll results" file. I have now replaced the poll results file with a HTML file (which should open if one click on it) that in turn contain a clickable link to the doodle poll results. Patrik