For me is good The only thing that I wish to emphasize is the full impartiality and absolute neutrality in forgeting the individual,s affiliation and association a responsive and resoponsible character and with proper code of conduct Regards K.ARASTEH 2014-07-27 12:39 GMT+02:00 Manal Ismail <manal@tra.gov.eg>:

Many thanks Adiel .. Looks very good .. Please find attached suggested edits and comments marked in track changes .. Kind Regards --Manal

-----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Adiel Akplogan Sent: Saturday, July 26, 2014 4:58 PM To: ICG Internal Subject: [Internal-cg] ICG Secretariat

Dear all,

I have volunteered in London to takeover the issue on ICG Secretariat. Please see attached a document for input and comment where are try to define some criteria and framework for the secretariat function. I have suggested that we have the ToR published by the first week of August, so we will need to finalise this document by the end of next week (31/07/2014).

Thanks.

- a.

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I think the version with Paul’s edits looks good. Thanks, Adiel, for putting this together. Alissa On 7/27/14, 4:51 PM, "Paul Wilson" <pwilson@apnic.net> wrote:

Thanks Adiel - good start.

A few more suggestions here - explained in the notes.

Paul.

________________________________________________________________________ Paul Wilson, Director-General, APNIC <dg@apnic.net> http://www.apnic.net +61 7 3858 3100

See you at APNIC 38! http://conference.apnic.net/38

On 28 Jul 2014, at 8:44 am, Kavouss Arasteh <kavouss.arasteh@gmail.com> wrote:

...

For me is good The only thing that I wish to emphasize is the full impartiality and absolute neutrality in forgeting the individual,s affiliation and association a responsive and resoponsible character and with proper code of conduct Regards K.ARASTEH

2014-07-27 12:39 GMT+02:00 Manal Ismail <manal@tra.gov.eg>: Many thanks Adiel .. Looks very good .. Please find attached suggested edits and comments marked in track changes .. Kind Regards --Manal

-----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Adiel Akplogan Sent: Saturday, July 26, 2014 4:58 PM To: ICG Internal Subject: [Internal-cg] ICG Secretariat

Dear all,

I have volunteered in London to takeover the issue on ICG Secretariat. Please see attached a document for input and comment where are try to define some criteria and framework for the secretariat function. I have suggested that we have the ToR published by the first week of August, so we will need to finalise this document by the end of next week (31/07/2014).

Thanks.

- a.

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I have made some changes. In summary: I do not think secretariat should by themselves communicate or be contact points for the ICG. ICG members (and specifically the chair) are the contact points. We can not risk secretariat develop or otherwise communicate on behalf of the ICG. Unless EXPLICITLY so directed by the ICG. For example, as I have written, "manage the contact points for ICG" (not BE the contact point). In ICANN we have a few bad examples where the secretariat have believed they could summarise/propose, draw conclusions and communicate status of whatever group they are a secretariat for. That is not what I feel ICG want. Instead, secretariat should be administerial and then only work on explicit request by ICG. That might include communicate various by ICG developed messages (like press releases) though. Patrik On 1 aug 2014, at 04:57, Narelle Clark <narelle.clark@accan.org.au> wrote:

My thoughts attached.

Narelle

-----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Adiel Akplogan Sent: Sunday, 27 July 2014 12:58 AM To: ICG Internal Subject: [Internal-cg] ICG Secretariat

Dear all,

I have volunteered in London to takeover the issue on ICG Secretariat. Please see attached a document for input and comment where are try to define some criteria and framework for the secretariat function. I have suggested that we have the ToR published by the first week of August, so we will need to finalise this document by the end of next week (31/07/2014).

Thanks.

- a.

<ICG-Secretariat-v01-NCedit.docx>_______________________________________________ Internal-cg mailing list Internal-cg@icann.org https://mm.icann.org/mailman/listinfo/internal-cg

-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1 On 1.08.14 7:28 , Patrik Fältström wrote:

I have made some changes.

This version should be further enhanced by explicitly listing *non* tasks: "It is not the task of the secretary to draw conclusions from inputs or actions of the ICG." "It is not the task of the secretary to interpret or explain actions of the ICG for third parties, particularly the press." and "Part of the task of summarising is to maintain an archive of the summarised material that is easily accessible and referenced appropriately from the summaries." Daniel -----BEGIN PGP SIGNATURE----- Version: GnuPG v1.4.7 (Darwin) iQIVAwUBU9tZrdDY5Emqa716AQKB8A//U6hDvWtdo+QJ8EON1PEXwe15RpjuK99f 4kgRu8C2iyeQXokP1pFnqzJN9/ARBg8Z31/QWB11rVKM6cEwEMrznwp8YKrP0E2T V3DgqSAqw0K6QRW8peCwDmpiziXwzDb95/CtOKIdo/3LiXVV+/mMULeJJjvfivBi 6Lh6MxSX3is1nSFUt8jc2JmK18VWGvawDtGHpJgUw2ELFIBFkcNYIrAd3qCBz/UI VTQOi8mZOOSRTXzPmIJ/uimdBny2Yx9OUmSSRWtbL9jMq3VK7TzFEDstr+dsIJ5W 5GZc4jJ9EJoZ9fcsW7jHXkgWF7KgLmk/Uu59beuIoISbT970TQ6aGKIZIeCmEKBh DVuLu1NdOS/+1n1oIJbTRkwzEQUP7D8GoZzOQ/uA2jKV+5HpVLH2KSSggFc3KsNq mqcJRYllzAFGCrdgYnLCSVslCsPdVqScztl1mi7NWFopR2GZXAMR6QCgud1rDybz L+GdlbJZ1Je2gqBBtlJWB62xlJpMRCgV05E0nBI40c7xXoF8gHOpgA4LmFNUyJCk moVVETGGtYfrKWG/R4AeIDv0Yefzy1gGO0MDA7+aomw/C/qJ1SqT6fz6m7FYavHM SZwBbEew0tOAH+Ey+8I3fj/RnG/fRu9CV3RmQ4vrQMYZCdkbvD93bV8GFkei/MtV kaxMS8NgZcY= =gTwt -----END PGP SIGNATURE-----

Perhaps the following phrasing would be more appropriately constraining: The role of the secretariat is strictly limited to the functions that support the ICG as described above. Nothing in this decription of functions should be read beyond its plain english meaning and the secretariat is not clothed with any authority to speak on behalf of the ICG to third parties or the press, to develop independent positions or to draw conclusions from inputs or actions of the ICG. Best- Joe On 8/1/2014 6:45 AM, Milton L Mueller wrote:

Agreed. Very important.

...

-----Original Message----- This version should be further enhanced by explicitly listing *non* tasks:

"It is not the task of the secretary to draw conclusions from inputs or actions of the ICG."

"It is not the task of the secretary to interpret or explain actions of the ICG for third parties, particularly the press."

and

"Part of the task of summarising is to maintain an archive of the summarised material that is easily accessible and referenced appropriately from the summaries."

Daniel

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Sorry, I'm not really sure... I've a couple of issues with the paper. I think that we actually have two parallel drafts based on Adiel's original - one commented on by Manal and Paul and the other by Narelle and Patrik - so I'd like to be clear about which of the two we are taking as v02 for approval. Going through the papers, I see that (section 2) we refer to "an independent organisation (not ICANN)" without identifying who that should be. Currently I do not see any clearly independent organisation, but I do think we need to nail this before going out with a call for proposals. Second point, as I read the text I am left feeling that we have merged what is currently two separate issues - the secretariat (performed by Sam Dickenson at the first meeting) and the support team from ICANN which looked after logistics etc as in "Arrange face to face meeting's venue along with related logistics; Arrange ICG members’ travels, as and when required "). Frankly I do not see the administrative role as being particularly sensitive. Can we be clear that the role is not about the administration functions, which can remain with the current support team in ICANN? Third (and Manal alludes to this), we cannot assume that an appointment on 31 August will allow the new secretariat to be in Istanbul for the first meeting (and preferably be in town for the discussions on the transition that will take place during the week: do we need a fall-back plan for the second face-to-face meeting? There is reference to linguistic ability (in a comment from Manal and a rather more detailed proposal from Narelle. While I recognise the importance of language diversity, I wonder whether this is a realistic expectation to include in a rfp. The experience of working in a multicultural and multilingual environment is probably the key criterion to cover this. A rather more important criterion is an understanding of the environment in which we are working - the different bits of the IANA functions and the communities which depend on them. I'm not talking experts, but about having a general overview and a reasonable understanding of the important issues from the different sides would allow the secretariat to hit the ground running. Sorry for the late intervention, but I hope this helps us close off this issue. Martin -----Original Message----- From: internal-cg-bounces@icann.org [mailto:internal-cg-bounces@icann.org] On Behalf Of Subrenat, Jean-Jacques Sent: 01 August 2014 15:57 To: joseph alhadeff Cc: internal-cg@icann.org Subject: Re: [Internal-cg] ICG Secretariat This looks complete now. Agreed. Jean-Jacques. ----- Mail original ----- De: "joseph alhadeff" <joseph.alhadeff@oracle.com> À: internal-cg@icann.org Envoyé: Vendredi 1 Août 2014 13:00:06 Objet: Re: [Internal-cg] ICG Secretariat Perhaps the following phrasing would be more appropriately constraining: The role of the secretariat is strictly limited to the functions that support the ICG as described above. Nothing in this decription of functions should be read beyond its plain english meaning and the secretariat is not clothed with any authority to speak on behalf of the ICG to third parties or the press, to develop independent positions or to draw conclusions from inputs or actions of the ICG. Best- Joe On 8/1/2014 6:45 AM, Milton L Mueller wrote:

Agreed. Very important.

...

-----Original Message----- This version should be further enhanced by explicitly listing *non* tasks:

"It is not the task of the secretary to draw conclusions from inputs or actions of the ICG."

"It is not the task of the secretary to interpret or explain actions of the ICG for third parties, particularly the press."

and

"Part of the task of summarising is to maintain an archive of the summarised material that is easily accessible and referenced appropriately from the summaries."

Daniel

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-----Original Message----- The suggestion was that press or other enquiries would be addressed by providing a list of contacts, each of which would only speak on their behalf unless the group decided otherwise on a topic by topic basis.

There should be no selectivity in any "list of contacts." No one is in a position to decide who is an appropriate contact. If the press wants contacts, it should be provided with a list of the entire committee, with email addresses for all and designated positions (chair, vice-chairs, etc.) and communities (IETF, GNSO, etc.) As a matter of practical reality, most press with questions about the official business of the ICG will contact the chair, but there is no reason to limit who they can contact as long as we all understand that we are speaking for ourselves and not for the group.