Thanks Jonathan. Chuck From: Jonathan Robinson [mailto:jrobinson@afilias.info] Sent: Tuesday, May 31, 2016 11:59 AM To: Gomes, Chuck; iotf@icann.org Subject: RE: [IOTF] IOTF Call #10 - Meeting Notes (25 May 2016 @ 16:00 UTC) Thanks Chuck, Exactly, if the PTI President is an ICANN Employee, that person will need to be seconded to PTI. But it is not a necessary condition that the PTI President is an ICANN Employee, that person could be a PTI employee. This goes to the heart of the presumption in the document as it stands i.e. all IANA staff are necessarily ICANN staff seconded to the subsidiary whether or not they are currently employed by ICANN or yet to be employed in the future. Currently the document states that "The President will be a seconded IANA staff". In fact, as this is written, it seems ambiguous i.e. does it mean that the IANA staff member will be seconded to the role of president or does it mean that it is an IANA staff member who has been seconded to that role from ICANN? I believe it is the latter. Jonathan From: Gomes, Chuck [mailto:cgomes@verisign.com] Sent: 31 May 2016 16:45 To: jrobinson@afilias.info<mailto:jrobinson@afilias.info>; iotf@icann.org<mailto:iotf@icann.org> Subject: RE: [IOTF] IOTF Call #10 - Meeting Notes (25 May 2016 @ 16:00 UTC) I just have one question on your comments: Regarding the ICANN president, when you say "ICANN employee" does that include a seconded employee? Chuck From: iotf-bounces@icann.org<mailto:iotf-bounces@icann.org> [mailto:iotf-bounces@icann.org] On Behalf Of Jonathan Robinson Sent: Tuesday, May 31, 2016 9:58 AM To: iotf@icann.org<mailto:iotf@icann.org> Subject: Re: [IOTF] IOTF Call #10 - Meeting Notes (25 May 2016 @ 16:00 UTC) All, Apologies for having been unable to attend the meeting. Having reviewed the notes below and the AC recording of the meeting, I have a few issues / questions that will be useful to review. I have attached a series of comments / questions to the PTI Implementation plan that would be useful to understand / clarify. It seems to me that my comments / questions are largely consistent with those raised by others during the course of the call / meeting. * Confirm against draft PTI Bylaws that PTI president position will be ICANN employee and ICANN board will appoint directors of PTI board. (ICANN) Is the PTI President, the same as the senior manager of the current IANA function? Currently, this is Elise Gerlich and that was my understanding. It does not seem to me that this President necessarily needs to be an ICANN employee. It MAY be an ICANN employee but it does not seem to me that it MUST be an ICANN employee. * Provide additional detail for rationale for ICANN's recommendation for seconding the IANA staff (ICANN) On the secondment point, it was rationalised previously that there was a desire to utilise secondment in order to preserve employment conditions. We then discussed the possibility of a contractual enhancement of employment conditions within PTI i.e. the addressing the gap by contractual enhancement. Now, assuming this (secondment) was agreed, what is then required is a rationalisation for such a decision. Continuity of employment conditions seems to be clearly desirable, the key point is why do we choose secondment over contractual enhancement? What are the pros & cons / what is the rationalisation for this choice? Will secondment be the ongoing modus operandi? If so, why is this required? It too needs to be separately rationalised as it is a substantially different concept to the grandfathering point. The point about two different classes of employees is not sufficiently convincing. A "contractual equivalent" set of employment conditions could be put in place in PTI in order to resolve this issue. This concern or requirement for further rationalisation is in agreement / consistent with the point made by Avri during Call #10. There seem to be some connected issues with the PTI Bylaws which need to be thought about e.g. Bylaws deal with compensation of officers of PTI but if (PTI) officers are seconded from ICANN, their compensation will, in effect, be decided by ICANN. * Provide additional rationale around role of PTI president, and why the president is also seconded from ICANN (ICANN) Is the PTI President, the same as the senior manager of the current IANA function? Currently, this is Elise Gerlich and that was my understanding. * Review the figure 2.ii within the PTI Implementation Approach document for better clarity * Look at the Helsinki schedule and open a doodle poll before submitting the session request (ICANN) * Review PTI implementation approach document along with the various rationale documents on the next call This is a good idea. I assume we mean the next IOTF call although it is noteworthy that the next call will be a meeting of the full CWG on Thursday June 2nd. Jonathan From: Yuko Green [mailto:yuko.green@icann.org] Sent: 25 May 2016 22:14 To: iotf@icann.org<mailto:iotf@icann.org> Subject: [IOTF] IOTF Call #10 - Meeting Notes (25 May 2016 @ 16:00 UTC) Dear members of the IOTF, Please see below the meeting notes and chat history from today's IOTF call. The presentation material, transcript, audio and AC room recordings are now posted at https://www.icann.org/stewardship-implementation under "Meetings & Work Sessions" section. The transcript will be made available within the next few days. *** Meeting Notes *** Implementation Oversight Task Force (ITOF) call #10 25 May 2016 @ 16:00 UTC Please note that this meeting is being recorded. To mute or Unmute, select *6 (Star-Six) If you would like to review the last call(s), the recordings and presentation materials are posted publicly here: https://www.icann.org/stewardship-implementation Agenda: 1. Opening Remarks 2. Implementation Items * PTI Implementation Approach 3. AOB * Next step on responding back to Sidley on PTI formation documents * RZERC Status Update * IANA IPR Status Update * Helsinki 4. Closing Remarks Notes: Apologies: Donna Austin Jonathan Robinson James Gannon Action Items: * Confirm against draft PTI Bylaws that PTI president position will be ICANN employee and ICANN board will appoint directors of PTI board. (ICANN) * Provide additional detail for rationale for ICANN's recommendation for seconding the IANA staff (ICANN) * Provide additional rationale around role of PTI president, and why the president is also seconded from ICANN (ICANN) * Review the figure 2.ii within the PTI Implementation Approach document for better clarity * Look at the Helsinki schedule and open a doodle poll before submitting the session request (ICANN) * Review PTI implementation approach document along with the various rationale documents on the next call ***Chat History*** Yuko Green: Hello all, welcome to the IOTF call #10! Yuko Green: Who may be 8753? Yuko Green: It's the top of the hour, but we'll give a couple more minutes for people to join us. Lise Fuhr: The connection is very bad Lise Fuhr: It might be only mine Akram: yes Chuck Gomes: Can hear fine Lise Fuhr: I will reconnect Lise Fuhr 2: All good now Lise Fuhr 2: yes Russ Housley: I worry that the transfer of the IANA trademark to the IETF Trust will indeed spark a mjor debate over the name. matthew shears: could we have scroll control please Yuko Green: Hi Matthew, i just gave everybody a scrolling control matthew shears: do we specify what kind requirements will be required of the ICANN staff that will be slected for the Board matthew shears: will the president be one of the Board members Cheryl Langdon-Orr (CLO): very faint matthew shears: ok thanks Lise Fuhr 2: We talked about a legal memo matthew shears: it would be good to know if there are specific profiles for the PTI Board members that will be selected from ICANN staff Avri Doria: apologies for being late, my machine hung the first time i tired and had to reboot. matthew shears: + 1 Chuck Lise Fuhr 2: Isn't that a legal memo @alan ? matthew shears: it should be a legal memo - it is more than just pluses and mnuses Alan Greenberg: AS you wish. I often fine :legal memos" difficult to read, and in this case, some of the major issues are not legal but social. Yuko Green: Please see the legal memo posted at https://www.icann.org/uploads/iana_work_session_asset/attachment/237/PTI_Sta... matthew shears: true the social issues are key Alan Greenberg: The legal terms we saw said there was no difficulty. Chuck Gomes: Agree with Lisa. matthew shears: + 1 Lise - we need a very clear justification for the decision Chuck Gomes: We need a self-contained document that explains the approach, pros and cons, etc. Lise Fuhr 2: Yes it should be a separate doc matthew shears: + 1 Avri on President role Alan Greenberg: Had to leave for a bit. Back now. matthew shears: very good question on future IANA hires Lise Fuhr 2: Might be best to have same conditions for also new employees Lise Fuhr 2: @Xavier sounds logical Alan Greenberg: I strongly support ongoing secondment. ANd a single class of employee is one of the rationales. Avri Doria: I do not support ongoig secondment. it destroy part of logic behind having a PTI as a sperate entity. Avri Doria: a clear point was already made that through contact they could give employee the same conditions. matthew shears: I share the same concern as Avri. Avri Doria: so they would not be seperate classes in any know sense of class separation. matthew shears: I thought that the original intent was that the IANA department would "move" to PTI matthew shears: + 1 Chuck - this needs to be better clarified Yuko Green: I do have some comments on the document on realisation of separability of the shared services that ICANN will provide and how that will be captured in the inter company agreement (for example they key management facilities) Yuko Green: That was the comment from James Gannon matthew shears: I suppose the inter company contract will be essential to outlining how assets and resources would be treated iun the case of separation matthew shears: + 1 Akram Cheryl Langdon-Orr (CLO): Thx Alan Greenberg: I have a hard staff on the hour. Alan Greenberg: hard STOP matthew shears: thanks for seeking a time slot - I think it is a good idea to hold a session Lise Fuhr 2: I also need to leave at the top of the hour Russ Housley: I have not seen an announcement for next Tuesday Yuko Green: Doodle poll: http://doodle.com/poll/z4a3pevpssgmy738 Chuck Gomes: Thanks all Cheryl Langdon-Orr (CLO): Thanks everyone// another good call... talk soon \ matthew shears: thanks! Allan MacGillivray: Thanks all! Cheryl Langdon-Orr (CLO): Bye Yuko Green: Russ, I'll forward to you again Regards, Yuko Green Strategic Programs Manager Global Domains Division Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8693 Mobile: +1 310 745 1517 E-mail: yuko.green@icann.org<mailto:yuko.green@icann.org> www.icann.org<http://www.icann.org/>