June 2019 - IRT.RegDataPolicy

@EXT: Stepping down from the IRT
by Mounier, Grégory 17 Jun '19

17 Jun '19

Dear Dennis and IRT colleagues, I regret to inform you that I am stepping down from the gTLD Registration Data Policy Implementation Review Team since I am no longer in a position to participate actively to the work of the team. I thank you Dennis for the truly impressive preparatory work and I wish the IRT members the best of success in fulfilling their task. The GAC team will inform you as soon as they will have identified a new representative. I apologise for the inconvenience. Kind regards, Greg Gregory Mounier EUROPOL European Cybercrime Centre (EC3) Head of Team - Stakeholder management and Internet governance +31 6 5578 2743 Gregory.mounier(a)europol.europa.eu<mailto:Gregory.mounier@europol.europa.eu> ******************* DISCLAIMER : This message is sent in confidence and is only intended for the named recipient. If you receive this message by mistake, you may not use, copy, distribute or forward this message, or any part of its contents or rely upon the information contained in it. Please notify the sender immediately by e-mail and delete the relevant e-mails from any computer. This message does not constitute a commitment by Europol unless otherwise indicated. *******************

1 0

Rec 3: EPDP Team Phase 2 work on standardised model
by Dennis Chang 16 Jun '19

16 Jun '19

Dear IRT, Recommendations #3 Analysis is now open for your review. This assignment has been added to the IRT Task checklist as 10 Review Recommendation 3 Analysis: EPDP Team Phase 2 work on standardised model 20190611 This recommendation analysis was discussed with the pre-IRT on 20190424 and gained their support as noted in column G. Now we seek the IRT review and support. Steps for the IRT review is provided in the sheet called “IRTinstruction” in the workbook. https://docs.google.com/spreadsheets/d/1r8yMMEFIFS-KHGMsnLdVbdn0O_GWhf7vNLl… I added to the instruction based on the Q&A with Roger for clarity. Thanks Roger being the first to place your initial in column F. I invite others to add their initial in column F. — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 1

Rec 2: EPDP Team Phase 2 work on additional purposes
by Dennis Chang 15 Jun '19

15 Jun '19

Dear IRT, Recommendation 2 analysis is now open for your review. This assignment has been added to the IRT Task checklist as 9 EPDP Team Phase 2 work on additional purposes 20190611 Please note the comment in Column G for this one. This recommendation analysis was discussed with the pre-IRT on 20190424 and gained their support on the IPT action. Now we are seeking the IRT review and support. Same steps in you review as explained in my email yesterday on Recommendation 1. For your easy reference, I’ve added a sheet called “IRTinstruction” to the workbook. https://docs.google.com/spreadsheets/d/1r8yMMEFIFS-KHGMsnLdVbdn0O_GWhf7vNLl… btw, thanks to Marc for adding the useful links to the IRT Task 1 & 2 and Sarah for asking for the full Edit access for the IRT. A good demonstration of IPT & IRT working as one Implementation Team. — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 1

Rec6 Analysis open for IRT review: consent to publish
by Dennis Chang 14 Jun '19

14 Jun '19

My Dear IRT, Most substantive assignment for you here. The recommendation number 6 analysis is ready for your review and added to the IRT task list as: 17 Review Recommendation 6 Analysis: Consent for publication 20190624 With this recommendation we encounter challenging language from the EPDP Team: “commercially reasonable” Please note way we are planning the implementation for this in column E: IPT Action 6.1. I believe most of you are busy reviewing Rec 5 but just in case there is someone who’s done and waiting for the next assignment, here it is. Please don’t forget to write your name in column F: IRT support (IRT use) Indicate by name You’ll note that I changed the instruction from “initial” to “name” per our agreement at the last IRT meeting. Which also resulted in another assignment: 16 Replace initials with full names; use full name from now on for comments 20190624 Due on the 24th but please do complete earlier if you can so we have clarity on your PID. ☺ (sorry, couldn’t resist) — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 0

Re: [IRT.RegDataPolicy] Rec5 Analysis Open for review
by Dennis Chang 14 Jun '19

14 Jun '19

Dear IRT, Please note that IRT members have been making comments and asking questions on this recommendation about Collection. Thanks to those who are also providing answers. This is the way we’ve designed this collaborative documents. Please do provide answers to other IRT members questions. When the IPT provides answers, we’d also appreciate confirmation on those answer by the IRT members who has the subject matter expertise. Thanks Dennis Chang From: "IRT.RegDataPolicy" <irt.regdatapolicy-bounces(a)icann.org> on behalf of Dennis Chang <dennis.chang(a)icann.org> Date: Monday, June 10, 2019 at 1:50 PM To: "IRT.RegDataPolicy(a)icann.org" <IRT.RegDataPolicy(a)icann.org> Subject: [IRT.RegDataPolicy] Rec5 Analysis Open for review Dear IRT, Recommendation 5 Analysis is open for your review and added to IRT Task list as: 14 Review Recommendation 5 Analysis: Collection 20190617 With this Recommendation, the IPT considered options for implementation as we encountered the need for treatment of data elements unmentioned in the recommendation. Please read this document with proposed policy language, implementation notes, and the options considered. https://docs.google.com/document/d/1zvmGUdvBBNUIQKEe70RNT4ayydyXtIPLd5npJ_7… You’ll note that the document provides a link to a Data Elements Matrix where we count for each data elements and their requirements for collection. https://docs.google.com/spreadsheets/d/1c235iuKWX5-lKufkR67pPF0OEf-Fw3W94WP… IPT recognizes that this recommendation implementation is highly complex and could be time consuming for review. At the next IRT meeting, we will go over all prior assignments including this one to support the IRT’s review. Please do look over the documents provided and ask your questions prior to the meeting if possible. — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 0

RegDataPolicy IRT meeting agenda 20190612
by Dennis Chang 11 Jun '19

11 Jun '19

My Dear IRT, As always, you’ll find the IRT Meeting Agenda at the IRT wiki. https://community.icann.org/display/RDPIRT/2019-06-12+Registration+Data+Pol… Agenda: 1. Welcome and administrative remarks 2. New IRT member Introduction 3. IRT assignment review 4. Review of all IRT working documents and methodology 5. Recommendations Analysis Review (1 - 5) 6. Next steps and ICANN65 plan 7. AOB Please review all your assignments prior to the meeting and provide your comments/questions before the meeting if possible. See you all on the Zoom tomorrow. — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 0

Review FAQ#1
by Dennis Chang 10 Jun '19

10 Jun '19

Dear IRT, Please review the Frequently Asked Question #1; added to the IRT Task list as 15 Review FAQ#1<https://docs.google.com/document/d/1FeVSwVdmss-hGCheyjOyPsSF5NhcRFKq135X8sE…> 20190617 The FAQ document is found here: https://docs.google.com/document/d/1FeVSwVdmss-hGCheyjOyPsSF5NhcRFKq135X8sE… — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 0

Rec5 Analysis Open for review
by Dennis Chang 10 Jun '19

10 Jun '19

Dear IRT, Recommendation 5 Analysis is open for your review and added to IRT Task list as: 14 Review Recommendation 5 Analysis: Collection 20190617 With this Recommendation, the IPT considered options for implementation as we encountered the need for treatment of data elements unmentioned in the recommendation. Please read this document with proposed policy language, implementation notes, and the options considered. https://docs.google.com/document/d/1zvmGUdvBBNUIQKEe70RNT4ayydyXtIPLd5npJ_7… You’ll note that the document provides a link to a Data Elements Matrix where we count for each data elements and their requirements for collection. https://docs.google.com/spreadsheets/d/1c235iuKWX5-lKufkR67pPF0OEf-Fw3W94WP… IPT recognizes that this recommendation implementation is highly complex and could be time consuming for review. At the next IRT meeting, we will go over all prior assignments including this one to support the IRT’s review. Please do look over the documents provided and ask your questions prior to the meeting if possible. — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 0

FYI. New docs in team drive: Implementation Plan and FAQ
by Dennis Chang 09 Jun '19

09 Jun '19

Dear IRT, This is not yet an assignment but FYI only. You will be notified each time new document is added to the Team Drive. Today, the IPT adds two new documents: Implementation Plan and FAQ. I’ve added the links to these document in the “Reference” tab in the IRT workbook. 1 RegDataPolicy draft language document https://docs.google.com/document/d/1vERmZ21Rq3jI-taPmc2W2HVW05DIFg6WmtG_StR… 2 Implementation Plan https://docs.google.com/document/d/1fy1-gqg1BKNXUyG0vD8CT2TXwK-_jClzxOQ8Gtb… 3 FAQ https://docs.google.com/document/d/1FeVSwVdmss-hGCheyjOyPsSF5NhcRFKq135X8sE… You may expect the assignments on these documents to start next week. In the meanwhile, you are welcomed to watch them being built. Normally, these activities will be in serial but with this expedited implementation, you will see parallel activities and multiple deliverables being built at the same time. More to come - thanks for staying tuned in. — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 0

Interim Registration Data Policy - translated
by Dennis Chang 08 Jun '19

08 Jun '19

Dear IRT, Please note that translated pages are now available for the Interim Registration Data Policy for gTLDs.<https://www.icann.org/resources/pages/interim-registration-data-policy-en> Here is an example: https://www.icann.org/resources/pages/interim-registration-data-policy-2019… The English version of this policy was published on 17 May 2019 with the support of the pre-IRT. We are fortunate to have all members of the pre-IRT remain as IRT to continue their support for the implementation. For those new to IRT, the language used (every word) in this consensus policy was drafted by the IPT and carefully reviewed by the pre-IRT following the implementation process. We will do the same for the consensus policy language that we will produce as a product of the implementation project. I’ll send out an email with assignments to let you know when to review but if you are interested, you can watch the IPT building it in the Team Drive as it has been started - keeping with the expeditious pace. https://docs.google.com/document/d/1vERmZ21Rq3jI-taPmc2W2HVW05DIFg6WmtG_StR… — Kind Regards, Dennis S. Chang GDD Services & Engagement Program Director Telephone: +1 213 293 7889 Skype: dennisSchang www.icann.org<http://www.icann.org>

1 0