Constituency Interaction with the Board / At-Large Community meeting with the Board 26th June 1100 - 1200
Dear NA, LAC, and ALAC members: As you will see below, the date and time set for the At-Large community meeting with the ICANN Board of Directors on Constituency Day has been set - and you will find links to a new meeting page on the community meeting pages at: LAC: https://st.icann.org/lacralo/index.cgi?san_juan_icann_meeting NA: https://st.icann.org/naralo/index.cgi?puerto_rico_icann_meeting ALAC: https://st.icann.org/alac/index.cgi?san_juan_meeting For those of you who are not familiar with Constituency Day, amongst other things, the Board makes time to meet with each ICANN constituency to give the communities a chance to discuss their priorities and get the views of the board on the issues of importance to the communities. The agenda of these meetings is basically set by each community, though the courtesy of providing these in advance to the board is appreciated. The Board and ICANN Staff are looking for input on these meetings, and Diane Schroeder has asked that the following note be passed along to you for your consideration. --- To the ICANN Constituencies, Supporting Organizations and Advisory Groups, Over the past year, the ICANN Meetings Committee has been soliciting information on how to make the public board meetings more efficient and to increase participation. This is a ongoing project and in response to the feedback that has been received, changes are being made to each meeting. For instance, as a part of this event, we have rearranged the schedule to start with public meetings on Monday and significant changes have been made to the methods of remote participation. As part of this ongoing process, we would like each group to evaluate the interaction between the constituency, supporting organization or advisory group that takes place during the meeting. These opportunities to meet should be as productive for each party as possible. Constituency Day is the one day on which most of the groups meet. The questions I would like to ask each constituency to consider are: 1. The purpose of the interaction between the board and the constituency? 2. The best venue for this to occur. Is the constituency meeting the best venue? Would a breakfast, lunch or dinner be better? 3. How much time would be needed for the most optimal interaction? 4. Does the entire board need to meet with the constituency? For instance, could a few members of the board attend different constituency meetings, perhaps allowing them to stay for a longer period of time? 5. Could the board be provided with an agenda before the meeting, identifying topics or concerns that the constituency would like to discuss, allowing the board to be better prepared for the meeting? Any other feedback on the board/constituency interactions? I would like to report back to the Meetings Committee on the feedback that I receive from the various groups at our first telephone conference after San Juan. This would enable us to take the feedback into account for the planning of the Los Angeles meeting? Diane Schroeder General Manager, Conferences & Administration ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-823-9358 x 5827 (phone) +1-310-823-8649 (fax) diane.schroeder@icann.org -- Regards, Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart@icann.org Win IM: ashtonhart@hotmail.com / AIM/iSight: nashtonhart@mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart
1. The purpose of the interaction between the board and the constituency? For the constituency to serve the purpose of being a constituency. 2. The best venue for this to occur. Is the constituency meeting the best venue? Would a breakfast, lunch or dinner be better? Either of the above 3. How much time would be needed for the most optimal interaction? An hour should be fine. 4. Does the entire board need to meet with the constituency? For instance, could a few members of the board attend different constituency meetings, perhaps allowing them to stay for a longer period of time? I think the purpose of the board is to jointly discuss things, I don't see the reason for the entire board to meet with everyone individually, rather they can break things up and then discuss at a later time. 5. Could the board be provided with an agenda before the meeting, identifying topics or concerns that the constituency would like to discuss, allowing the board to be better prepared for the meeting? I don't see a need for an agenda. -Randy Glass A@L On 6/11/07, Nick Ashton-Hart <nick.ashton-hart@icann.org> wrote:
Dear NA, LAC, and ALAC members:
As you will see below, the date and time set for the At-Large community meeting with the ICANN Board of Directors on Constituency Day has been set - and you will find links to a new meeting page on the community meeting pages at:
LAC: https://st.icann.org/lacralo/index.cgi?san_juan_icann_meeting NA: https://st.icann.org/naralo/index.cgi?puerto_rico_icann_meeting ALAC: https://st.icann.org/alac/index.cgi?san_juan_meeting
For those of you who are not familiar with Constituency Day, amongst other things, the Board makes time to meet with each ICANN constituency to give the communities a chance to discuss their priorities and get the views of the board on the issues of importance to the communities. The agenda of these meetings is basically set by each community, though the courtesy of providing these in advance to the board is appreciated.
The Board and ICANN Staff are looking for input on these meetings, and Diane Schroeder has asked that the following note be passed along to you for your consideration.
---
To the ICANN Constituencies, Supporting Organizations and Advisory Groups,
Over the past year, the ICANN Meetings Committee has been soliciting information on how to make the public board meetings more efficient and to increase participation. This is a ongoing project and in response to the feedback that has been received, changes are being made to each meeting. For instance, as a part of this event, we have rearranged the schedule to start with public meetings on Monday and significant changes have been made to the methods of remote participation. As part of this ongoing process, we would like each group to evaluate the interaction between the constituency, supporting organization or advisory group that takes place during the meeting. These opportunities to meet should be as productive for each party as possible.
Constituency Day is the one day on which most of the groups meet. The questions I would like to ask each constituency to consider are:
1. The purpose of the interaction between the board and the constituency? 2. The best venue for this to occur. Is the constituency meeting the best venue? Would a breakfast, lunch or dinner be better? 3. How much time would be needed for the most optimal interaction? 4. Does the entire board need to meet with the constituency? For instance, could a few members of the board attend different constituency meetings, perhaps allowing them to stay for a longer period of time? 5. Could the board be provided with an agenda before the meeting, identifying topics or concerns that the constituency would like to discuss, allowing the board to be better prepared for the meeting?
Any other feedback on the board/constituency interactions? I would like to report back to the Meetings Committee on the feedback that I receive from the various groups at our first telephone conference after San Juan. This would enable us to take the feedback into account for the planning of the Los Angeles meeting?
Diane Schroeder General Manager, Conferences & Administration ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-823-9358 x 5827 (phone) +1-310-823-8649 (fax) diane.schroeder@icann.org
-- Regards,
Nick Ashton-Hart Director, At-Large ICANN PO Box 32160 London N4 2XY United Kingdom Main Tel: +44 (20) 8800-1011] USA Tel: +1 (202) 657-5460 Fax: +44 (20) 7681-3135 mobile: +44 (7774) 932798 email: nick.ashton-hart@icann.org Win IM: ashtonhart@hotmail.com / AIM/iSight: nashtonhart@mac.com / Skype: nashtonhart Online Bio: https://www.linkedin.com/in/ashtonhart
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participants (2)
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Nick Ashton-Hart -
RJGlass | America＠Large