Dear NPOC members, This is a call to join the NCSG Policy Committee as an NPOC representative. The NPOC Executive Committee has a duty to appoint two NPOC members to the Policy Committee of NCSG. We currently have Poncelet Ileleji, NPOC Policy Committee Chair, as our representative in the NCSG PC. However, we need one (1) more person to join Poncelet, in the NCSG PC. *Volunteers are required to:* - Be well informed about NPOC’s work - Have some experience in working in Working Groups (WGs) within ICANN - Have an interest in Policy making and the Policy Development Process Please write a statement of interest indicating how you fulfill the criteria above and submit to maryam.bakoshi@icann.org by 17 July 2017 2359 UTC *The responsibility of the NCSG Policy Committee representatives are outlined below. * *----------------------* 2.5 The Policy Committee The NCSG Policy Committee is responsible for: • Discussion and development of substantive policies and statements issued in the name of the NCSG. This activity will require coordination with the membership and the Constituencies; • Organize policy initiatives on behalf of NCSG membership, including PDP initiatives from the membership; • Provide policy research and guidance to NCSG representatives on the GNSO Council; • Keep membership informed of GNSO Council activities; • Organize, appoint where appropriate, and track NCSG participation in GNSO and other pertinent Working Groups. • Organization and oversight of NCSG participation in any GNSO Council- related tasks, whether mandated by Bylaws, Council Procedures or Council decisions. • Document methods and procedures used for decision-making. Such documentation is subject to review by the NCSG-EC. 2.5.1. NCSG-PC Composition. The NCSG–PC shall be comprised of two representatives from each Recognized Constituency and one observer from each Candidate Constituency. The NCSG Representatives on the GNSO Council shall also serve as full members of the NCSG- PC. The NCSG Chair will participate as an ex-officio member of the NCSG-PC and will be included in determining consensus process and votes. Past GNSO Council Representatives may be included as observers in the NCSG-PC. The membership of the NCSG-PC may invite others to participate as observers. 2.5.2. NCSG-PC Decision making • By default, NCSG-PC decisions are made by rough consensus of full NCSG-PC members. Rough consensus means that while all members do not need to agree and that no single member can veto a decision, all views must be heard and considered. Any minority views must be recorded along with the rough consensus position. 2.5.3. NCSG-PC Leadership • A Chair will be elected or replaced from among the members of the NCSG-PC by a 2/3 vote of the NCSG-PC membership on a yearly basis. The NCSG Chair may not serve in this role. • One or more Vice-Chairs may be chosen by the NCSG-PC on a yearly basis. 2.5.4. NCSG-PC Work Process • As much as possible, all work will be done using Internet tools, including, inter alia, • email; • wiki usage (Note: such a wiki will be publicly viewable though editing may be restricted to members of the NCSG-PC); • online document collaboration tools as well as available network cloud based tools. • When necessary, teleconferences will be scheduled. A scheduling tool will be used to attempt to find a time when all members can attend. Unless all members can attend the teleconference, any decisions made at a teleconference will be provisional until full consensus is determined. • When possible, as enabled for example by an ICANN meeting, a face-to-face meeting of the NCSG-PC will be held. As with teleconferences, if all members cannot attend, any decisions made will need to be verified before being considered final. 2.5.5. NCSG-PC Mailing List • All NCSG-PC full members and observers will be subscribed to the NCSG-PC mailing list. • The NCSG-PC list will maintain an open archive. • For non-subscribers the list will be moderated. Comments from NCSG members relevant to ongoing discussions will be forwarded to the NCSG-PC list by the list moderator. 2.5.6. NCSG-PC Observers • Any observer to the NCSG-PC will have full participation rights except will not be counted in any consensus process or vote. • One elected or appointed representative from each Candidate Constituency will be given observer status. • Past NCSG Representatives to the GNSO Council may be permitted observer status at discretion of NCSG-PC full members. • The NCSG-PC may invite other policy experts to participate as observers. Best regards, NPOC Executive Committee
