Dear NPOC members, This is a call to join the NCSG Executive Committee as an NPOC representative. Our representatives on NCSG Executive Committee (EC) until now has been Joan Kerr and Poncelet Ileleji. Now we are looking for one (1) new representative on this role for NCSG EC to replace Joan Kerr, another one will be selected between NPOC EC members. *Volunteers :* - Should Be well informed about NPOC’s work - Preferably have some experience in working in Working Groups (WGs) within ICANN - Preferably have served in a leadership role within or outside the community. Please write a statement of interest indicating how you fulfill the criteria above and submit to maryam.bakoshi@icann.org by 17 July 2017 2359 UTC *The responsibility of the NCSG Executive Committee representatives are outlined below.* *----------------------* 2.4 The NCSG EC’s principal functions include: • Work with NCSG Chair to ensure that the mission and principles of the NCSG are met; • Supervise and monitor NCSG elections; • Approve new NCSG members, administer and maintain membership records, and determine membership status; • Review and approve the status of all petitioning NCSG Constituencies subject to oversight review by the Board; • Coordination among NCSG Constituencies; • Resolution of disputes between NCSG Constituencies; • After review by the NCSG members, review and approve NCSG PC and NCSG FC methods and procedures. • General NCSG coordination and organization issues; • Establish liaisons with ICANN Sponsoring Organizations, Advisory Committees and other structures. 2.4.1. NCSG EC Composition. The NCSG Executive Committee (EC) shall be comprised of two representatives from each Recognized NCSG Constituency. Each Candidate Constituency is eligible to appoint one observer to the NCSG EC. The elected chair of the NCSG shall also serve as a full member and chair of the NCSG EC. 2.4.2. NCSG EC Decision making • By default NCSG EC decisions are made by full consensus of all NCSG EC members. Full consensus means that no NCSG EC members have objected to the proposed decision. Any exception to this default will be approved by the NCSG EC on a full consensus basis. 2.4.2.1 Appeals of NCSG EC decisions 1. Any decision of the NCSG EC can be appealed by requesting a full vote of the NCSG membership. There are several ways in which an appeal can be initiated: • If 15 NCSG members, consisting of both organizational and individual members, request such an appeal the NCSG Executive Committee will first take the appeal under consideration. • If, after consideration of any documentation provided by those making the appeal, the NCSG EC does not reverse its decision, the NCSG EC and those making the appeal should attempt to negotiate a mutually agreeable solution. • If the NCSG EC and those making the appeal cannot reach a mutually acceptable agreement on the decision within 30 days, then an NCSG vote will be scheduled as soon as practicable. • For this type of appeal to succeed 60 of all of the NCSG members must approve of the appeal in a full membership vote as defined in section 4.0. 2. An NCSG EC decision related to Constituency Candidacy applications or full recognition as a Constituency may be appealed prior to when the NCSG EC decision is transmitted to the Board in accordance with the Process for Recognition of New Constituencies. The appeal of an NCSG EC decision on a Constituency application may be appealed in the following situations: • If the application is rejected by the NCSG EC, the Constituency under discussion, may request an appeals vote; • If 15 members of the NCSG membership, consisting of both organizational and individual members, disagree with the decision, they may petition for an appeals vote. • For this type of appeal the following conditions apply: o The NCSG EC should first reconsider it decision in the light of any documentation provided in the appeal. o If, after consideration of any documentation provided in the appeal, the NCSG EC does not reverse its decision, the NCSG EC and those making the appeal should attempt to negotiate a mutually agreeable solution. In the case of an appeal of a decision related to Constituency Candidacy or Recognized Constituency Status, any discussion would include representatives selected by the Constituency under discussion and by the NCSG EC. • If, the NCSG EC and those making the appeal cannot reach a mutually acceptable agreement on the decision within 30 days, then a Stakeholder Group vote will be scheduled as soon as practicable. • If 60 of the membership is either in favor or against the Constituency, then the decision of the membership shall be transmitted to the ICANN Board in place of the decision of the NCSG EC. All formal discussions related to appeal will be done in a transparent manner and be both recorded and have transcripts made. All documentation related to the appeal, including transcript of formal discussions, will be collected on a public website associated with the NCSG and will be retained for a minimum of four (4) years. 2.4.3. NCSG EC Leadership • A Chair will be elected annually by a direct vote of the NCSG membership according to election rules defined in Section 4. Any member of the NCSG may run for the Chair position. • In the event that there is a vacancy in the Chair, the NCSG EC will choose an interim Chair to serve until an election can be scheduled. • One or more Vice Chairs may be chosen by the NCSG EC on a yearly basis; • Should the NCSG EC not be able to come to full consensus on the selection of a Vice Chair or an interim Chair, a vote will be held where 2/3 of the sitting members of the NCSG EC approve the selection; • A Chair can serve, at maximum, 2 full one year terms consecutively. There must be at least one intervening term before a member can be elected again as chair; • Should it be necessary, the NCSG EC can call for a new Chair election to replace a sitting Chair by full consensus of the NCSG EC (excluding the person being considered for replacement); • Should it be necessary, a Vice Chair can be removed by a full consensus of the members of the NCSG EC (excluding the person being considered for removal). 2.4.4. NCSG EC Work Process • As much as possible, all NCSG EC work will be done using Internet tools, including, inter alia, email; wiki usage (Note such a wiki will be publicly viewable though editing may be restricted to members of the NCSG EC); online document collaboration tools as well as available network cloud based tools • When necessary, teleconferences will be scheduled. A scheduling tool will be used to attempt to find a time when all members can attend. Unless all members can attend the teleconference, any decisions made at a teleconference will be provisional until full consensus is determined. • When possible, as enabled for example by an ICANN meeting, a face to face meeting of the NCSG EC will be held. As with teleconferences, if all members cannot attend, any decisions made will need to be verified for full consensus before being considered final. 2.4.5. NCSG EC Mailing List • All full members and observers will be subscribed to the NCSG EC mailing list. • The NCSG EC list will maintain an open archive. • For non subscribers, the list will be a moderated. Comments from NCSG members relevant to ongoing discussions will be forwarded to the NCSG EC list by the list moderator. 2.4.6. NCSG EC Observers • Any observer to the NCSG EC will have full participation rights in the NCSG EC, except they will not be counted in any consensus process or vote; • One elected or appointed representative of each Candidate Constituency will be given observer status. Best regards, NPOC Executive Committee
