- RDS-WHOIS2-Outreach - lists.icann.org

Draft slides for Alan to expand
by Lisa Phifer April 12, 2018

April 12, 2018

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Outreach Questions
by Alan Greenberg April 10, 2018

April 10, 2018

The Recommendation reads: ICANN should ensure that WHOIS policy issues are accompanied by cross-community outreach, including outreach to the communities outside of ICANN with a specific interest in the issues, and an ongoing program for consumer awareness. Question: What has ICANN done, on a one-time basis or ongoing, to address the requirement to reach out to communities outside of ICANN with an interest in WHOIS issues. Alan

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Re: [RDS-WHOIS2-Outreach] Review of documents
by Alan Greenberg April 3, 2018

April 3, 2018

Further to this, there are also the educational videos at https://www.icann.org/resources/pages/educational-2012-02-25-en that are not linked from the portal or registrars. The tentative decision to present to the RT is that ICANN needs to revise all of this material to make it more accessible and understandable, to avoid duplication and remove the errors. It should not be done until we understand the implications of GDPR (but that should not be a problem based on when our final report is likely to come out). Although we will not make an attempt identify all of the problem, we will certainly give examples of problem areas (and structures) and parts that are good. Erika will be following up with a few things that she has noted that I missed. Alan At 02/04/2018 09:22 PM, Alan Greenberg wrote: >I have reviewed all of the documents and offer the following thoughts: > >1. The Registrant right and responsibilities, a part of the RAA, is >simple to read and understandable, but is very short. The Registrant >Benefits and Respectabilities, a document that Registrars must >present or point to is long, complex and legalistic. It constraints >statements that are difficult to understand and in some cases wrong >(example: If the Registered Name Holder did not consent to renewal, >the Registrar must make sure that a Registered Name is deleted from >the Registry database within 45 days of the end of the registration term.) > >2. The Web portal (also in consideration by the Single Interface >group) contains a lot of well-written understandable material, but >the shear amount of it makes it difficult to use and traverse. There >is a WHOIS PRIMER which is useful, but not pointed to by the portal. > >The net results is that depending on what a registrant may read, >they may be helps or thoroughly confused. > >The documents need to be review in total and reorganized and revised >to present everything in a simple and clear way. This should not be >done until the dust settles on the GDPR interim implementation >(which should not be an impediment given the likely timing of our >final report and the 6-months the Board and staff have to process >it. It must also be refined in time for a new RDS policy going into effect. > >There is no evidence of ICANN addressing the requirement to educate >those outside of ICANN (other than through the information noted >above) and no actual "outreach". It is not clear that such outreach >is practical, but if it is in the view of the RT, the Recommendation >should be made again (in my current view, we should restrict >ourselves to crystal clear documentation and not bother with >explicit outreach). > >Alan >

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Review of documents
by Alan Greenberg April 3, 2018

April 3, 2018

I have reviewed all of the documents and offer the following thoughts: 1. The Registrant right and responsibilities, a part of the RAA, is simple to read and understandable, but is very short. The Registrant Benefits and Respectabilities, a document that Registrars must present or point to is long, complex and legalistic. It constraints statements that are difficult to understand and in some cases wrong (example: If the Registered Name Holder did not consent to renewal, the Registrar must make sure that a Registered Name is deleted from the Registry database within 45 days of the end of the registration term.) 2. The Web portal (also in consideration by the Single Interface group) contains a lot of well-written understandable material, but the shear amount of it makes it difficult to use and traverse. There is a WHOIS PRIMER which is useful, but not pointed to by the portal. The net results is that depending on what a registrant may read, they may be helps or thoroughly confused. The documents need to be review in total and reorganized and revised to present everything in a simple and clear way. This should not be done until the dust settles on the GDPR interim implementation (which should not be an impediment given the likely timing of our final report and the 6-months the Board and staff have to process it. It must also be refined in time for a new RDS policy going into effect. There is no evidence of ICANN addressing the requirement to educate those outside of ICANN (other than through the information noted above) and no actual "outreach". It is not clear that such outreach is practical, but if it is in the view of the RT, the Recommendation should be made again (in my current view, we should restrict ourselves to crystal clear documentation and not bother with explicit outreach). Alan

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Written implementation briefing - Rec 3 Outreach
by Alice Jansen March 29, 2018

March 29, 2018

Dear outreach subgroup, Please find attached a copy of the written briefing for your recommendation that was just circulated to the RT mailing-list. Let us know if you have any additional questions. As a reminder, you can find the subgroup report template at:https://community.icann.org/download/attachments/71604697/Proposed%20Sub… 5 April is the due date for subgroup reports in preparation for the Brussels face-to-face meeting discussions. All your briefing related documents can be found on your dedicated subgroup page at: https://community.icann.org/display/WHO/WHOIS1+Rec+%233%3A+Outreach The estimated delivery data (EDD) for the answer to your question “What has ICANN done, on a one-time basis or ongoing, to address the requirement to reach out to communities outside of ICANN with an interest in WHOIS issues” is 6 April. Thanks, Best regards Alice

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ACTION REQUIRED: Doodle poll for next RDS-WHOIS2 -WHOIS1 Rec #3: Outreach Subgroup
by MSSI Secretariat March 26, 2018

March 26, 2018

Hello RDS-WHOIS2 – WHOIS1 Rec #3: Outreach subgroup members, Please see the doodle poll link below for organizing the next meeting and select your availability. Poll will close at 21:00 UTC Monday, 26 March and calendar invites will be sent out accordingly. https://doodle.com/poll/i9tc7ymnhnryg9cf Thank you! With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D3C2B3.09457DC0] Skype: brenda.brewer.icann Phone: 1-310-745-1107

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Outreach review - Homework and Subgroup Meeting
by Alan Greenberg March 23, 2018

March 23, 2018

Dear Carlton and Erika, It is time to get to work on the Outreach Subgroup. The documents we have to review are: - Registrant Rights & responsibilities: http://www.icann.org/en/registrars/registrant-rights-responsibilities-en.htm (Required by RAA 3.16) - Registrant Benefits and Responsibilities: https://www.icann.org/resources/pages/benefits-2013-09-16-en and https://www.icann.org/resources/pages/approved-with-specs-2013-09-17-en Section 9 (required by RAA 3.7.10, 3.12.7) - https://www.icann.org/resources/pages/registrars-0d-2012-02-25-en - https://whois.icann.org/en We need to review them for completeness and consistency. I think that if we all do our work independently, one teleconference should be enough to compare notes and come up with some findings. With this message, I am asking staff to send out a Doodle to schedule a meeting for Thursday 29 March, Monday 02 April or Tuesday 03 April. 90 minutes, although I hope it will take under an hour. We will still have to review the written briefing when it comes in, and look at what outreach has been done to non-ICANN audiences. I have already asked for details of what has been done, but the written briefing may address this as well. Alan

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Your first pass document
by Alice Jansen Jan. 18, 2018

Jan. 18, 2018

Dear WHOIS1 Rec #3: Outreach<https://community.icann.org/display/WHO/WHOIS1+Rec+%25233%253A+Outreach> subgroup, Please click here to find the most recent version of your first pass paper https://community.icann.org/download/attachments/71604708/WHOIS1%20Rec%20%2… As requested, it now includes a link to the work plan wiki page. As you know, the first pass paper is the tool the RDS-WHOIS2 is using to define the work statement and resources needed for each subgroup. For any edits/additions you would like to make to your paper, please make sure to use the above-cited version. As a reminder, subgroups will be asked to provide a progress update on the plenary call # 16, scheduled for tomorrow at 13:30 UTC. As always, feel free to reach out to us should you need any assistance (e.g. scheduling a subgroup call). Thanks, Kind regards Alice

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RESEND: Review RDS Recs - Outreach
by Alan Greenberg Jan. 2, 2018

Jan. 2, 2018

Same message as before, but with correct plain-text recipient (Outreach instead of Safeguard). --------------------- Comments please. Alan

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Review RDS Recs - Outreach
by Alan Greenberg Jan. 1, 2018

Jan. 1, 2018

Comments please. Alan

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